INDEX

1. About the organization

2. Career opportunities
3. Academic eligibility
4.

Training And Other Requirements

5. Work Allotted during internships training

6. Work done
7. Weekly Information about work done
8. Difficulties faced during
9. The future challenges in the employment
10. Analysis of working in the organization
11. Suggestions
12. Conclusion

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About the organization

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About the organization

CIAE, Bhopal

Vision
The vision is an attempt to conceptualize the role that CIAE, Bhopal is prepared to play for the
growth of Indian agriculture during the next two decades. It takes the ground realities, emerging
challenges and recent development in science and engineering into account so as to carve out its
strategy and programmes. The institue seeks to develop and demonstrate appropriate technology
for various farming situations incorporating modern tools and methods. Precision framing,
conservation agriculture, mechanization of manufacturing and food processing are proposed to
be taken up.To address the issue of farm power availability, harnessing potential of agro-residue
and renewable sources of energy are also being priority

History

Central Institute of Agricultural Engineering was established on Feb. 15, 1976 during the Fifth
Five Year Plan to address research issues related to Agricultural Engineering. Initially, research
and development work related to farm machinery, post harvest technology and energy in
agriculture, were taken up. Keeping with functional utility, the divisions at the Institute were
reorganized and two additional divisions namely Agro Industrial Extension and Instrumentation
were created during VII plan. The divisions were further reorganized and an additional division
of Irrigation and Drainage Engineering was created

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Objectives

Undertake basic, applied and adaptive research leading to a development,

improvement of equipment, technology,

process for crop production,

irrigation and drainage, post-harvest technology and processing, and energyuse in agriculture and rural industries

Develop hardware and technology in cooperation with other ICAR Institutes in

the area of crops, horticulture, aquaculture and animal husbandry for
production and processing

Provide leadership and co-ordinate network of research with state agricultural

universities for generating location-specific technologies

Provide input to ICAR on policy intervention with respect to agricultural

mechanization, energy management in agriculture, irrigation and drainage
and post harvest technology

Provide consultancy and undertake sponsored research from industry and

other organization Act as a repository of information on agricultural
engineering

Act as a Center for training in research methodologies and technology and

conduct post graduate education programme leading to Masters and
Doctoral degrees in Agricultural Engineering

Collaborate with relevant national and international agencies in achieving the

above objectives.

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Career opportunities

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Career opportunities
A secretary or administrator provides both clerical and administrative support to professionals,
either as part of a team or individually. The role plays a vital part in the administration and
smooth-running of businesses throughout industry.
Secretaries/administrators are involved with the coordination and implementation of office
procedures and frequently have responsibility for specific projects and tasks and, in some cases,
oversee and supervise the work of junior staff.
The role varies greatly depending on the sector, the size of the employer and levels of
responsibility. Most work involves both written and oral communication, word processing and
typing, and requires relevant skills such as IT, organisational and presentation skills, as well as
the ability to multi-task and work well under pressure.
In some cases, secretaries/administrators are required to have high-level qualifications and
previous experience in specialist sectors, such as law, for example.
The role can often overlap with that of a personal assistant.
Responsibilities
Common tasks include:

word processing;

audio and copy typing;

letter writing;

dealing with telephone and email enquiries;

creating and maintaining filing systems;

scheduling and attending meetings, creating agendas and taking

minutes - shorthand may be required;

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keeping diaries and arranging appointments;

organising travel for staff.

Depending on the sector, the role may also include many of the following:

using a variety of software packages, such as Microsoft Word, Outlook,

Powerpoint, Excel, Access, etc., to produce correspondence and
documents and to maintain presentations, records, spreadsheets and
databases;

devising and maintaining office systems;

booking rooms and conference facilities;

using content management systems to maintain and update websites

and internal databases;

managing and maintaining budgets, as well as invoicing;

liaising with staff in other departments and with external contacts;

ordering and maintaining stationery and equipment;

sorting and distributing incoming post and organising and sending

outgoing post;

arranging travel and accommodation for staff or customers and other

external contacts;

liaising with colleagues and external contacts to book travel and

accommodation;

organising and storing paperwork, documents and computer-based

information;

photocopying and printing various documents, sometimes on behalf of

other colleagues;

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recruiting, training and supervising junior staff and delegating work as

required;

manipulating statistical data;

arranging in-house and external events.

Salary

Jobs in the media, not-for-profit sectors and small organisations are at

the lower end of the pay scale. Employment in banking, finance and
law firms tend to be at the upper end. Expect Rs16,000 to Rs19,000 for
roles outside London and Rs20,000 to Rs24,000 in London.

After substantial experience and with increased responsibilities,

salaries can rise to Rs28,000 to Rs33,000.

Gaining chartership or extra qualifications, or finding employment with a FTSE 100 company,
may result in a higher salary. Annual and performance-related bonuses exist in some sectors.
Income figures are intended as a guide only.
Working hours
Working weeks typically range between 35 to 40 hours a week, with a working day usually being
somewhere between 8am and 6pm. Flexi-time is sometimes available depending on the
organisation.
Interim, part-time and temporary roles are common. Career breaks are possible if skills,
especially IT, are maintained.
What to expect

Work is almost entirely office-based.

Self-employment or freelance work is unusual.

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Jobs are available in all areas of the UK and opportunities are

widespread.

This is traditionally a female role and the majority of secretarial jobs

are still held by women.

The nature of the role is to support colleagues and projects rather than
to take a lead on projects yourself, which may become frustrating.

The role can be stressful at times, since the work is always focused on
the needs of the manager or team. Deadlines may be imposed
suddenly, demanding flexibility and reprioritisation of workload.

Travel within a working day, overnight absence from home and

overseas work or travel are all uncommon but may be required
depending on the role.

Administrative
Senior Executive Assistant Duties include those described for executive assistant, but the
position supports the most senior executives, particularly in large corporations. A premium is
paid for specific industry expertise. Sensitivity to confidential matters is required.
Executive

Assistant

Performs

administrative

duties

for

executive

management.

Responsibilities may include screening calls; managing calendars; making travel, meeting and
event arrangements; preparing reports and financial data; training and supervising other support
staff; and customer relations. Requires strong computer and Internet research skills, flexibility,
excellent interpersonal skills, project coordination experience, and the ability to work well with
all levels of internal management and staff, outside clients and vendors. Sensitivity to
confidential matters may be required.
Senior Administrative Assistant Duties include those described for administrative assistant,
but the position requires more work experience within each function. Supports senior-level
managers and may supervise other support staff. A premium is paid for specific industry
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experience. Advanced computer skills and the ability to train others in system usage are
preferred.
Administrative Assistant Performs administrative and office support activities for multiple
supervisors. Duties may include fielding telephone calls, receiving and directing visitors, word
processing, creating spreadsheets and presentations, and filing. Extensive software skills, Internet
research abilities and strong communication skills are required. Staff in this category may also
have the title of department assistant, coordinator or associate.
Entry-Level Administrative Assistant Performs a variety of Internet research functions and
uses word processing, spreadsheet and presentation software. Duties also include fielding
telephone calls, filing and data entry. May assist with overflow work from administrative and
executive assistants and fill in for the office receptionist as needed.
Marketing Assistant Duties include those described for administrative assistant, but this
position supports a marketing department exclusively. May assist both full-time employees and
freelance staff. Additional duties include helping with trade show and event planning, creating or
updating presentation software files, tracking budgets and expenses, and communicating with
external creative service providers. May also be involved in monitoring activity and posting
content for an organizations social media channels.
Sales Assistant Duties include those described for administrative assistant, but this position
supports a sales department exclusively. May assist sales staff based in remote locations.
Additional responsibilities may include processing expense reports, coordinating the submission
of proposals, planning meetings, tracking sales progress, troubleshooting minor technical
problems, maintaining department database records, and serving as a liaison between traveling
sales representatives and staff based in the home office.
Specialized Assistant Legal Duties include those described for administrative assistant, but
this position supports a corporate legal department or law firm exclusively. Additional
responsibilities include assisting lawyers with screening client calls, preparing business
correspondence and transcribing dictation. Must have excellent computer, communication and
writing skills; understand local and state or provincial rules regarding pleadings and discovery
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formats, deadlines, and filing requirements; be familiar with court structures, vendors and other
legal resources; and have basic knowledge of legal terminology.
Property Management Assistant Duties include those described for administrative assistant,
but this position supports a property management company exclusively. Assists with reviewing
lease contracts and tracking work orders and rent increases. Responsible for administrative
support and landlord/ tenant relations, as well as accounts payable functions.
Mortgage Assistant Responsible for preparing loan documents for review. May distribute
signed contracts and organize loan files. May also perform clerical, administrative and sales
support duties. Strong organizational, communication and computer skills are required. Customer
service, data entry and multitasking skills are preferred.
Research Administrator Conducts research and gathers documentation in order to compile
comprehensive reports. Extreme attention to detail and strong Internet skills are required.
Admissions Assistant Duties include those described for administrative assistant, but this
position supports an admissions department at an educational institution. Additional duties
include drafting and distributing student mailings, filing student information, scheduling
appointments and processing transcript requests. May assist in coordinating student orientations.
Strong verbal and written communication, customer service, and data entry skills are required.
Project Assistant/Coordinator Works with internal and external parties to initiate and run
major projects. Coordinates schedules and activities, places orders for supplies and services, and
tracks progress and results. Requires excellent communication skills and extensive knowledge of
database and project management software. Often reports to product development, project
management or marketing executives.
Purchasing Assistant Creates, processes and tracks purchase orders. Maintains records of
orders and inventory and follows up with vendors on shipment and delivery. Requires strong
verbal communication, organizational and time management skills.

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Academic eligibility

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Academic eligibility

Qualifications
Varying levels of qualifications are required for this role, depending on the employer and sector.
Some may be more concerned with prior experience and skills, whereas others may want formal
qualifications.
For roles with more responsibility, the following degree and HND subjects may increase your
chances:

business or management;

business with languages;

government or public administration;

law;

secretarial studies.

Secretarial courses specifically aimed at graduates are available, often through private colleges.
Specific secretarial training is useful for entry to legal or medical roles.
Skills
You will need to have:

strong organisational skills;

presentation skills and attention to detail;

the ability to plan your own work, work on your own initiative and meet
deadlines;

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the ability to manage pressure and conflicting demands and prioritise

tasks and workload;

oral and written communication skills;

tact, discretion and respect for confidentiality;

a pleasant, confident telephone manner;

teamwork;

reliability and honesty;

project management skills.

Knowledge of another common business language may boost potential earnings.

Work experience
Relevant experience is often more highly valued than secretarial qualifications, although
excellent IT and typing skills will always be an essential requirement.
Temporary work can often lead to permanent positions and, if you do not have much previous
experience, a temporary or part-time job will provide an opportunity to try different types of
secretarial or administrative work. This can help you to decide which aspects of this work you
particularly enjoy and what sort of employer or sector you would like to work with.
Competition is not usually severe since there are so many opportunities, although this depends
heavily on the area of employment. The demand for skilled, experienced staff remains high.
Exact requirements for particular typing speeds and knowledge vary from vacancy to vacancy
depending on the nature of the post, but a minimum typing speed of 45wpm is usually required.
It is common to find work through secretarial agencies, but applying directly to organisations
that appeal to you can be effective.

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Employers value experience and a mature attitude in this field of work, so mature entry and an
established work history are likely to be useful for more senior roles.
Employers
As secretarial and administrative work is so diverse, employment can be found in virtually all
sectors, including:

academic institutions and universities;

creative industries, such as advertising or publishing;

government;

hospitals and general medical practices;

legal and financial services;

management and strategic consulting;

marketing and communications;

private companies;

property;

public organisations, including local authorities and charities;

retail and leisure.

The nature and variety of work you undertake will vary according to the size of the business you
work for. Large organisations may provide more routine work but could offer more scope for
promotion and experience in other departments.
Some small businesses may expect you to perform a very traditional administration function, but
others could give you extra responsibility if they only have a small staff, which could provide
additional, useful experience.

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Specialist publications, including general recruitment magazines and

newspapers and publications aimed at specific job sectors.

A large number of recruitment agencies specialise in secretarial and administrative positions.

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Training And Other

Requirements

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Training And Other Requirements

Professional development
Initial training usually consists of being taught company policies, procedures and systems. Once
in post, it is not essential to study for further qualifications but they may be offered by your
employer, or you may wish to undertake some to increase your chances of progression.
Relevant qualifications include various NVQs, certificates and diplomas in subjects such as:

audio transcriptions;

business and administration;

IT;

typing.

Full-time, fast-track courses are available and are often favoured by graduates as they can be
completed quickly and provide wide-ranging knowledge of office procedures and secretarial
skills.
Entry to more specialised areas, such as legal or medical secretarial work, may require additional
qualifications, sometimes offered through trainee positions or by gaining extra accreditation on a
secretarial course through relevant professional bodies.
It is important to keep up to date with new technology and take advantage of any training courses
offered, either externally or in-house. The range of IT skills you need will depend on your
specific role, but you may wish to take training in Microsoft PowerPoint, Excel, Access or
statistical packages or web-authoring and design.
Training in some soft skills, such as assertiveness or customer service, may also be available.
Other common areas of training for secretaries/administrators include:

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first aid;

health and safety;

industry and company procedures;

records and content management;

time management.

Career prospects
There are a number of ways in which your career could develop. You may wish to specialise in
one industry or area, such as legal or medical secretarial work, or become a personal assistant to
a company director or other senior manager.
Alternatively, you could choose to use your organisational skills as an office manager or team
secretary, coordinating the work of others within a department or organisation.
It is possible in some sectors, such as charities, property or large organisations, to move up
through internal vacancies and opportunities, or perhaps move into other areas of the company
such as sales or marketing. Therefore, working in administration in a sector that you are
interested in can be a good 'foot in the door'.
To increase the scope for career development join a professional body such as the Institute of
Professional Administrators (IPA). Membership of a professional body in the area that you are
looking to move into can help you make the transition and show that you are serious about a
career in that area.
Another possible promotion route is to become a chartered secretary with the ICSA (Institute of
Chartered Secretaries and Administrators). Chartered secretaries are trained in a variety of areas
including corporate law, finance, governance and management and have to take several exams.
After becoming chartered and with substantial experience, it may be possible to move into roles
such as company secretary, chief executive or director of legal services.

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If you have language skills, you may decide you want to move into a more specialised role such
as a bilingual secretary. In this role you would be combining language and administrative skills
to interpret, translate and summarise information.
Alternatively, you may wish to develop other specific skills for certain roles. For example, you
could use your shorthand skills to become a verbatim reporter, attending court hearings and
making records of the outcome.

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Work Allotted during

internships training

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Work Allotted during internships training

Maintains workflow by studying methods; implementing cost reductions; and

developing reporting procedures.

Creates and revises systems and procedures by analyzing operating

practices, recordkeeping systems, forms control, office layout, and budgetary
and personnel requirements; implementing changes.

Develops

administrative

staff

by

providing

information,

educational

opportunities, and experiential growth opportunities.

Resolves administrative problems by coordinating preparation of reports,

analyzing data, and identifying solutions.

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Work done

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Work done
The administrator involves a lot of structure as there are a number of tasks to work on every day.
For most, the act of ticking off each task as it is completed is extremely satisfying. However, the
job can also be interesting because you work directly with individuals at different levels
including regular staff, managers, executives, suppliers and clients.
As administrators know more about the way the company works than most employees, they are
often first in line for promotion and career progression is one of the hallmarks of being an
administrator. In this role, you are trusted so if you want to switch to another job within the
company, you have an excellent chance. Most people use the role of administrator as a means of
becoming a personal secretary, office manager or supervisor.
It is a very competitive role so even being accepted at an entry-level position is not easy. Once
your foot is in the door, you will be given a lot of responsibility and initially at least, your salary
will not reflect the amount of work you do. Additionally, you may feel as if your role is not given
due respect as other employees dont appreciate the impact your administration has on the
running of the company.

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Weekly Information about

work done

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Weekly Information about work done

First Week
To plan, organize, and administer the activities of his/her department, office, or division
efficiently.
To keep informed of new developments relating to his/her function and to maintain a creative
and experimental attitude toward change, in order to continuously improve the operation of
his/her area of responsibility.
To recommend the organizational structure and staffing that complement his/her area of
responsibility.

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Second Week
To interview and recommend to the president personnel for hire.
To establish and maintain an organizational climate that encourages the development,
retention, and a high level of morale among personnel.
Keep his/her immediate supervisor informed of activities of the unit, particularly of major or
unusual developments, and seeking his/her advice and counsel.

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Third Week
To promote an integrated effort in the administration of the college by cooperating with other
administrators and staff and coordinating his/her activities with theirs when such action is
indicated.
To maintain effective relations with faculty, students, and community, and other educational
institutions and to interpret college policies and programs accurately and constructively.
To recommend the budget for his/her department, office, or division and, within limitations
established by the board or President, to administer his/her budget.

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Fourth Week
To serve on committees and councils as directed by board policies and procedures or by
his/her immediate supervisor or the President.
To represent Kirtland and attend professional meetings as authorized by his/her immediate
supervisor.
To provide information and reports to the board at the request of the President.
To perform any other duties assigned or delegated by his/her immediate supervisor.

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Difficulties faced during

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Difficulties faced during

Ensures operation of equipment by completing preventive maintenance

requirements;

calling

for

repairs;

maintaining

equipment

inventories;

evaluating new equipment and techniques.

Provides information by answering questions and requests.

Maintains supplies inventory by checking stock to determine inventory level;

anticipating needed supplies; placing and expediting orders for supplies;
verifying receipt of supplies.

Completes

operational

requirements

by

scheduling

and

assigning

administrative projects; expediting work results.

Maintains professional and technical knowledge by attending educational

workshops;

reviewing

professional

publications;

establishing

personal

networks; participating in professional societies.

Contributes to team effort by accomplishing related results as needed.

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