Shipment Cost Calculation

RGL Consultancy dec.
2010
Shipment Costing v0
www.rglconsultancy.nl
Shipment Costing
CONTENTS:
1) Introduction
2) Customizing settings
A) Assignment of TPPt to company code
B) Configuration of shipment type
C) Assignment of Shipment Cost Type to Shipment Type
D) Configuration of Shipment Cost Type
E) Configuration of item category
F) Define and Assign Tariff Zones
G) Define and Assign Activity Profiles
H) Pricing procedure determination
I) Purchasing data
J) G/L Account Determination
K) CO assignment
3) Master data settings
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A) Material master data

B) Customer master data
C) Vendor master data
D) Price Condition
E) G/L account
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4) Process demonstration
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A) Create purchase order

B) Create sales order
C) Create outbound delivery
D) Create shipment
E) Create picking wave
F) Create transfer order
G) Continue with shipment
H) Create Shipment Cost Document
I) Transfer Shipment Costs to Accounting
J) Logistic invoice verification using ERS
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RGL Consultancy dec. 2010
Shipment Costing v0
1) Introduction
In this document I will first show the customizing - and master data settings which play a role in shipment
costing, than I will demonstrate the process from end-to-end. The scenario is to let the system automatically
calculate shipment costs based on the weight of the goods in the delivery . In the demo the goods will travel
from sending plant is 1000 (located in Hamburg), to a customer(shipto) located in Berlin. After the
shipment costs are calculated they will be automatically transferred to FI-accounting, and at last the FWagent will be credited for his services using ERS.
In the process demonstration use will be made of Shipment Type = 0001 and Transportation Planning
Point(TPPt) = 1000. Therefore the customizing paragraph of this document will concentrate on the settings
for and around these organizational elements.
2) Customizing settings
A) Assignment of TPPt to company code:
Call up the customizing transaction as follows:
IMG Enterprise Structure Definition Logistics Execution Maintain
Menu Path
transportation planning point
Tr. code / Table
-/-
Company code = 1000

B) Configuration of shipment type:
IMG Enterprise Structure Logistics Execution Transportation
Menu Path
Shipments Define Shipment Types
Tr. code / Table
-/-
Select ShTy = 0001 and then click on button
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Shipment Costing v0
C) Assignment of Shipment Cost Type to Shipment Type

Menu Path
Shipments Shipment Costs Shipment Cost Relevance and Default for
Shipment Cost Type
Tr. code / Table
-/-
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Shipment Costing v0
Shipment Cost Type = 0002.

Double click on line: Define shipment cost relevance for shipment type
D) Configuration of Shipment Cost Type

Menu Path
Shipments Shipment Costs Shipment Cost Document Shipment Cost
Types and Item Categories
Tr. code / Table
-/-
Select ShpCostTyp=0002 and then click on button
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Shipment Costing v0
Double click on line: Assign shipment cost types and item categories
Item cat. = 0002

E) Configuration of item category
Double click on line: Define item categories
Select item cat.=0002 and then click on button
F) Define and Assign Tariff Zones

IMG Enterprise Structure Logistics Execution Transportation Shipments
Menu Path
Shipment Costs Basic Functions Define and Assign Tariff Zones
Tr. code / Table
-/-
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Double click on line: Define organizational key for tariff zone assigs
In the demo ServcAgent=1058 will be used so we check what has been assigned to it.
Double click on line: Assign tariff zone to org. key and post. code area
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Assuming that shipping point 1000 will be used for plant 1000 we check its postal code:
I also check the same settings for plant 1000:
From this we can be sure that the Departure Tariff zone will be DE20.
G) Define and Assign Activity Profiles
Menu Path
Shipments Define and Assign Activity Profiles
Tr. code / Table
-/-
Position cursor in column At completion for ShTy=0001 and then click on button
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Shipment Costing v0
H) Pricing procedure determination

When the shipping cost document is created the system needs to be able to automatically determine a
pricing procedure in order to calculate the shipping costs.
Menu Path
Shipment Costs Pricing Pricing Control Define And Assign Pricing
Procedures
Tr. code / Table
-/-
We first have a look at the different selection criteria such as shipping type procedure group/ item
procedure group/ service agent procedure group which the system uses to determine the pricing
procedure.
Shipping type procedure group = 0001
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Shipment Costing v0
Item procedure group = 0003

Define pricing procedure determination for shipment costs:
Select TPPt=1000, then double click on: Determine pricing procedure
As the Item procedure group = 0003 and the Shipping type procedure group = 0001
the pricing procedure which will be determined is SDFC00.
To check the details of pricing procedure SDFC00 we go to the option Maintain pricing procedure
within same path.
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Select SDFC00 and then double click on : Control data
Condition type FB00 will be used for calculating the shipment costs based on the weight of the goods.
After the costs has been calculated by the system, the accounting data needs to be determined and then settled to
FI-accounting. To retrieve all the relevant data automatically the following needs to be customized:
I) Purchasing data
Menu Path
Shipment Costs Pricing Settlement Assign Purchasing Data
Tr. code / Table
-/-
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For TPPt=1000 and SCTy=0002 the system will use POrg=1000 PGr=000 and plant=1000 to find a suitable
Purchase Order with a service item in it, in order to create a service entry sheet.
Menu Path
Shipment Costs Pricing Settlement Maintain Account Assignment
Category
Tr. code / Table
-/-
Acc. Modification = VBR

J) G/L Account Determination
The system determines the G/L account for posting of the costs as follows:
Menu Path
Shipment Costs Pricing Settlement Automatic G/L Account
Determination
Tr. code / Table
-/-
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Shipment Costing v0
As the valuation class 3200, see shipment cost type 0002 in paragrapgh D, the G/L account will be 417000.
K) CO assignment
Because the costs will be collected on a cost center, see acct.assgt.cat. K in item cat. 0002 in paragraph E, the
system will search for a cost center in below configuration.
Menu Path
Shipment Costs Pricing Settlement Automatic Determination of CO
Assignments
Tr. code / Table
-/-
As the Cocd=1000 and the G/L account=417000, the cost center to be used will be 9030.
All relevant customizing settings has now been covered, so we can now take a look at the required master data
settings.
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Shipment Costing v0
3) Master data settings

In this document I will only concentrate on the master data related to costing of the shipment, its settlement
and crediting of the carrier. Master data like outputs will therefore not be explained.
The sales order will be made with order type OR and sales area 1000/10/00.
The customer no. from the system which will be used as soldto/shipto is 1000 (located in Berlin).
The materials which will be sent to the customer are 100-100 and QS6X20.
The location they come from lean wm warehouse 010 which has been setup for plant 1000 and storage
location 0001.
The carrier/forwarding agent is 1058 from paragraph 2F.
Price condition FB00 will be setup to record the price agreement with the carrier.
Only the transport relevant views of the master data will be showed below.
A) Material master data
Call up the transaction as follows:
Logistics Materials Management Material Master Material Display
Menu Path
Display Current
Transaction Code MM03
Note the loadingGrp which is 0003.
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Shipment Costing v0
Note the loadingGrp which is 0002.

In customizing we can check if for both loadingGrps a shipping point will be determined for
plant=1000 and if the shipping point=1000.
IMG Logistics Execution Shipping Basic Shipping Functions Shipping
Menu Path
Point and Goods Receiving Point Determination Assign Shipping Points
Tr. code / Table
- / TVSTZ
From the table TVSTZ I find for SC=01(standard)(we have to make sure the customer for this test has this
shipping condition):
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Shipment Costing v0
B) Customer master data

Logistics Sales and Distribution Master Data Business Partner
Menu Path
Customer Display Sales and Distribution
Transaction Code VD03
In paragraph 2F we check whether the postal code of customer 1000 matches with the customizing
setting:
As can be seen it is correct and will lead to tariffzone=DE10.
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Next we check in customizing if and which route will be determined for this customer from plant 1000.
IMG Logistics Execution Shipping Basic Shipping Functions Routes
Menu Path
Route Determination Maintain Route Determination
Tr. code / Table
-/
Click on button
Enter the shipping point no. and customer no. as above, then click on button
Select the first line then click on line Route Determination Without Weight Group (Order) then Route
Determination with Weight Group (Delivery)to see the routes:
For the Delivery folder there are no entries which means the delivery will make use of the route determined
in the sales order, which is R00001.
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We can now check the configuration of this route .

IMG Logistics Execution Shipping Basic Shipping Functions Routes
Menu Path
Define Routes Define Routes and Stages
Tr. code / Table
-/
Select R00001 then click on button
Double click on line Route Stages to see if there are any transportation connection points.
Appears to be empty, so the transfer is direct.
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.C) Vendor master data

Logistics Materials Management Purchasing Master Data Vendor
Menu Path
Purchasing Display (Current)
Transaction Code MK03
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D) Price condition
Logistics Logistics Execution Master Data Transportation Shipment
Menu Path
Costs Prices Create
Transaction Code TK11
Click on button
Selected second option and then button

Enter agent, tariff zones, calculation T, than press <Enter>.
Select the item than click on button
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(scales)
Shipment Costing v0
Enter scales ID 3:
Than entered the prices as above.

This scale has the following meaning: from 0 Kg 30,00 euro / 100 Kg, from 500 KG 26,00 euro / 100 Kg
etc.
Click on button
Click on button .
With all this data we are now well prepared for the test.
E) G/L account
Details of the G/L account /cost element 417200:
Call up following transaction:
Menu Path
Accounting Financial Accounting General Ledger Master Records
G/L Accounts Individual Processing Centrally
Transaction Code FS00
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Click on tab Control Data:
Click on tab Create/bank/interest:
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Shipment Costing v0
Next click on button
Click on button
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to display the configuration of the cost element:
to check its validity:
Shipment Costing v0
4) Process demonstration
A) Create purchase order
We start with creating the purchase order with which we will buy the freight services.
Menu Path
Logistics Materials Management Purchasing Purchase Order Create
Vendor/Supplying Plant Known
Transaction Code ME21N
Click on button
B) Create sales order

Logistics Sales and Distribution Sales Order Create
Menu Path
Transaction Code VA01
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Select the line items and then click on button
Via the menu go to Header Shipping
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Go the menu and check for order completeness like below:
If ok then click on button
C) Create outbound delivery

Logistics Sales and Distribution Shipping and Transportation Outbound
Menu Path
Delivery Create Single Document With Reference to Sales Order
Transaction Code VL01N
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Enter selection criteria and then click on button
Via the menu go to Header Shipment
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Click on button
D) Create shipment
Logistics Sales and Distribution Shipping and Transportation Shipment
Menu Path
Create Single Documents
Transaction Code VT01N
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Click on button
To keep the selection simple we enter our delivery no. as above. Then click on button
Next click on button
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Enter Fwd. agent and route, press enter, click on button
, next click on button
E) Create picking wave

Logistics Sales and Distribution Shipping and Transportation Picking
Menu Path
Wave Picks Create According to Shipment
Transaction Code VL35_S
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Click on button
Click on button
F) Create transfer order

Menu Path
Wave Picks Monitor
Transaction Code VL37
Enter warehouse no. and pick wave(group) no. then click on button
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We also could have called this tx directly using

Menu Path
Create Transfer Order Collective Processing
Transaction Code LT42
Click on button
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to continue.
Shipment Costing v0
Select the line then click on button
The system shows the transfer order which has been created, and the no. of items it contains.
Click on button
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Click on button
Click on button
twice.
We see that the warehouse part is complete as the transfer order was confirmed in the step it was created.
The picklist has been printed automatically. From the spool the standard SAP picklist can be displayed
which for this case looks as follows:
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In case necessary we can make a reprint as follows:
Select the item than click on button
Click on button
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to verify that the pick process is complete.
Shipment Costing v0
Leave this tx by clicking on button

G) Continue with shipment
Logistics Sales and Distribution Shipping and Transportation Shipment
Menu Path
Change Single Documents
Transaction Code VT02N
Click on button
to simulate checking in of the truck driver.
Than continue by clicking on Loading Start and Loading End.

At clicking on button
and saving the shipment, the system will now post the goods issue
of all deliveries contained in the shipment of which the TOs are confirmed.
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Shipment Costing v0
H) Create Shipment Cost Document

Logistics Logistics Execution Transportation Shipment Costs
Menu Path
Create Single Document
Transaction Code VI01
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Press <enter> or click on button
As can be seen the system has fully calculated the shipment costs and also determined the G/L account and
cost centre automatically.
Select the line item and then click on button
Note the item category which is 0002.

Note further that the net values per delivery item, resp. 1,80 and 90,00, are in accordance with the price
condition in paragraph 2D.
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The other tabs have the following info:
Tab Tax:
Tab Conditions:
Tab Settlement:
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Shipment Costing v0
Shipment Costing v0
Tab Service Procurement:
Tab Reference:
Go to the menu Item Account Assignment:
We can see that the customized G/L account and cost centre shown in par. 2E have been determined.
At this point we could change these to other values.
Click on button
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I) Transfer Shipment Costs to Accounting

Menu Path
Change Single Document
Flag the field Transfer then click on button
This failed the first time, but after changing the delivery date in the PO from 30.12.2010 to 27.12.2010 the
transfer succeeded.
Display of the shipment document.
Menu Path
Display
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Double click on the PO no., then go on item level to tab Purchase Order History :
Click on the material document no.( 5000013698) then go to the financial document.
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J) Logistic invoice verification using ERS

Menu Path
Freight Invoice Check Logistics Invoice Verification Automatic
Settlement Evaluated Receipt Settlement (ERS)
Transaction Code MRRL
Enter some selection criteria like company code, plant and vendor.
One can run a test run first to check which purchase document(s) will be selected.
Because once the execution is started the posting is done immediately.
Click on button
The system has created an invoice, doc. 5105609720, and the FI posting, see doc. 5100000360.
Click on the FI document.
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As can be seen, the carrier/vendor has been credited for his services.
This last step completes this process from logistic point of view.
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RGL Consultancy dec.

3) Master data settings

A) Material master data

A) Create purchase order

RGL Consultancy dec. 2010

Company code = 1000

Select ShTy = 0001 and then click on button

RGL Consultancy dec. 2010

C) Assignment of Shipment Cost Type to Shipment Type

RGL Consultancy dec. 2010

Shipment Cost Type = 0002.

D) Configuration of Shipment Cost Type

Select ShpCostTyp=0002 and then click on button

RGL Consultancy dec. 2010

Item cat. = 0002

F) Define and Assign Tariff Zones

RGL Consultancy dec. 2010

RGL Consultancy dec. 2010

I also check the same settings for plant 1000:

RGL Consultancy dec. 2010

RGL Consultancy dec. 2010

H) Pricing procedure determination

Shipping type procedure group = 0001

RGL Consultancy dec. 2010

Item procedure group = 0003

Select TPPt=1000, then double click on: Determine pricing procedure

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Select SDFC00 and then double click on : Control data

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Acc. Modification = VBR

RGL Consultancy dec. 2010

RGL Consultancy dec. 2010

3) Master data settings

Note the loadingGrp which is 0003.

RGL Consultancy dec. 2010

Note the loadingGrp which is 0002.

RGL Consultancy dec. 2010

B) Customer master data

As can be seen it is correct and will lead to tariffzone=DE10.

RGL Consultancy dec. 2010

RGL Consultancy dec. 2010

RGL Consultancy dec. 2010

We can now check the configuration of this route .

Select R00001 then click on button

Appears to be empty, so the transfer is direct.

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.C) Vendor master data

RGL Consultancy dec. 2010

Selected second option and then button

Select the item than click on button

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Than entered the prices as above.

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Click on tab Control Data:

Click on tab Create/bank/interest:

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Next click on button

to display the configuration of the cost element:

to check its validity:

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B) Create sales order

RGL Consultancy dec. 2010

Select the line items and then click on button

Via the menu go to Header Shipping