ACADEMIC REGULATIONS

For

Undergraduate Programmes in
B. Tech./B. Arch./B. Pharm./BHMCT

A NUS

AN
AN

S IKS

DH

Effective from
Academic Session
2011-2012

SIKSHA O ANUSANDHAN DEEMED TO BE UNIVERSITY

(Declared U/S 3 of the UGC Act, 1956)

Bhubaneswar, Orissa, India

(1)

CONTENTS
Sl. No.

Subject

Page No.

01

Introduction

02

Academic Calendar

03

Admission

04

Residence

05

Attendance

06

Conduct and Discipline

07

Change of Branch

08

Course Structure

09

Additional Credits

10

Registration

11

Grading System

12

Assessment of Performance

13

University Examinations

14

Publication of Result

15

Graduation Requirement

16

W ithdrawal from the Institute

17

Relaxation

APPENDICES
Sl. No.

Subject

Page No.

Rules relating to residence requirements

II

Rules regarding attendance

III

Rules regarding conduct and dscipline

IV

Rules for change of branch

11

Guidelines for the award of letter grades

12

VI

Rules relating to Summer Quarters

12

(2)

ACADEMIC REGULATIONS
for
Undergraduate Programmes in
Engineering/Architecture/Pharmacy/Hotel Management
1.

down in the Academic Calendar for the session.

The Academic Calendar is generally not negotiable
and shall provide for a total of about 90 working
days in each semester excluding the End Semester
Examination.

Introduction:

1.1 This Regulation will govern the provisions for imparting

courses of instructions, conducting examinations
and evaluation of students performance leading to
degree in the following disciplines. It will be effective
from the session 2011-2012.

3. Admission
3.1 Admission to all courses will be made in the Autumn
Semester at the First Year level, through a Common
Admission Test (SAAT) conducted by Siksha O
Anusadhan University every year.

(a) Bachelor of Technology Degrees (B.Tech.)

(4 years programme)
1)

Civil Engineering

2)

Computer Science and Engineering

3)

Electrical Engineering

4)

Electrical & Electronics Engineering

5)

Electronics & Instrumentation Engineering

6)

Electronics and Communication Engineering

7)

Information Technology

8)

Instrumentation & Control Engineering

9)

Mechanical Engineering

3.2 Besides the successf ul SAAT candidates a

specified % of students may be admitted to a
programme through AIEEE/other State Level/
National Level Examination as approved by A.C. &
B.M.
3.3 In special cases the Institute may admit students
to a course on transfer from other Institutes. Such
admission may be made at any level considered
appropriate by the Academic Council except at first
year level. Such admission shall be governed by
the decision of the equivalent committee of the
University.

(b) Bachelor of Architecture Degrees (B. Arch)

(5 years programme)

3.4 Provisions of this Regulation do not prevent the

University from allowing students enrolled in a
University in India or abroad to attend specified
subjects in one or more semesters without leading
to any degree on certain terms and conditions to
be specified by the Academic Council and approved
by the Board of Management.

(c) Bachelor of Pharmacy Degrees (B. Pharm.)

(4 years programme)
(d) Bachelor of Hotel Management & Catering
Technology Degrees (BHMCT) (4 years
programme)

3.5 All students admitted to any of the courses including

those accepted under clause 3.4 above shall be
required to pay at the time of joining and also in
subsequent semesters prevalent tuition and other
fees as prescribed by the University till they are on
roll.

1.2 The provisions of this Regulation shall also be

applicable to any new discipline that may be
introduced from time to time and added to the list.
1.3 The Board of Management (B.M.) may, on the
recommendation of the Academic Council (A.C.),
change any or all parts of this Regulation at any
time considered appropriate.
2.

3.6 The University reserves the right to cancel the

admission of any student, and ask him/her to
discontinue his/her studies at any stage of his/her
career on grounds of unsatisfactory academic
performance, irregular attendance in classes or
indiscipline.

Academic Calendar

2.1 The academic session is divided into two semesters

each of approximately 18 weeks duration: an
Autumn Semester (July - December) and a Spring
Semester (January - May).

3.7 The University reserves the right to fill up the vacant

seats, if any, in any discipline in the beginning of
the semester on a suitable basis.

2.2 The Academic Council will approve the schedule of

academic activities for a session, inclusive of dates
for registration, mid-semester and end-semester
examinations, inter-semester breaks etc., as laid

3.8 Lateral Entry for Diploma holders: 10 % of

sanctioned strength in Engineering, Architecture,

(3)

Pharmacy & HMCT would be filled up through SAAT

by candidates satisfying the following eligibility
criteria.

7.2 However, the Institute may permit a few students of

B.Tech. degree in a particular branch of study
subject to their fulfilling the prescribed conditions,

3.8.1Pass in 3 years diploma course in Engineering /

HMCT (after 10+2) with at least 60% marks in
aggregate from State Council of Technical Education
and Vocational Training (SCTE&VT), Odisha or
equivalent; or passed in three year degree in
Science with mathematics as one of the subjects
with 60% marks in aggregate from a recognized
University. The admission will be done to the third
semester degree courses specific to the diploma
discipline of the candidate.

to change over from one branch to another, after

2nd semester of continuous studies. Detailed rules
governing the change of branch are given in
Appendix-IV.
8.

A student would be conferred the B.Tech./B. Arch./

B.Pharm./BHMCT Degree on successful completion
of study of the duration as specified and fulfill the

3.8.2Pass in 2 years diploma course in Pharmacy (after

10+2) with minimum 60% of marks in aggregate
from Odisha State Board of Pharmacy (OSBP) or
SCTE&VT Odisha or equivalent for admission to
the third semester degree course.

requirements in credits, for different categories of

subjects as given in the following table below.
8.1 (a) B. Tech. (8 Semesters)

3.8.3Pass in 3 years diploma course in Architecture/

Civil Engineering with at least 60% marks in
aggregate from State Council or equivalent.
4.

Subject Category

7.

Min

Max

Basic Science

30

35

Basic Engineering

40

50

The University is essentially a residential one and

unless otherwise exempted/permitted, every
student shall be required to reside in, and be a
boarder of a Hostel to which they are allotted.

Professional Course

60

65

Professional Elective

15

25

Free Elective

10

Humanities/Management

15

25

Project

10

10

Seminar/Viva

Attendance:

Total credits = 204

75% Attendance in all classes (lectures, tutorials,

laboratories, workshops, etc.) is compulsory. A
student may be debarred from appearing at an
examination on ground of unsatisfactory attendance.

Minimum credits for award of degree - 200

8.1 (b) B. Arch. (10 Semesters)
Subject Category

Detailed rules regarding attendance in classes etc.,

are given in Appendix - II.
6.

Required Credit

Residence:

The rules that a student must follow during his/her

stay in a Hostel of the University are mentioned in
Appendix-I.
5.

Course Structure:

Required Credit
Min

Max

Basic Science

20

25

Conduct and Discipline:

Basic Engineering

30

40

Students shall conduct themselves within and

outside the premises of the University in a manner
befitting the students of the University.

Professional Course

100

120

Professional Elective

20

30

Humanities /Management

Detailed rules regarding conduct and discipline are

given in Appendix - III.

15

25

Project

10

10

Seminar/Viva

Change of Branch

Practical Trg.

20

20

7.1 The students admitted to a Course leading to the

B.Tech. Degree in a particular branch will ordinarily
be required to continue in that branch of studies.

Total credits - 255

Minimum credits for award of degree - 250

(4)

8.1 (c) B. Pharm. (8 Semesters)

Subject Category

Required Credit
Min

Max

Basic Science

10

15

Basic Engineering

05

15

Professional Course

140

160

Professional Elective

15

10

15

10

10

Humanities &
Management
Project
Seminar/Viva

8.4 The curricula to be followed in the first two semesters

by students of all B.Tech. programmes shall be
common as approved by A.C. from time to time.
The course work from 3rd to 8th semester may be
different for the respective disciplines and would be
detailed out in the curriculum and syllabi for each
of the disciplines as approved by the A.C.
8.5 Every student admitted to a discipline is required
to register in an Extra Academic Activity (EAA) /
Extracurricular activity such as NCC & NSS &
sports, music, drama, cultural programme, debate,
or yoga, and obtain a satisfactory grade to qualify
for the degree.
8.6 Industrial Training and Field work:
Industrial Training for B. Tech. & B. Pharm students
is optional. A student, if desires, may undergo
summer training for 4 weeks to 6 week duration.
preferably after 6th semester.

Total 208
Minimum credits for award of degree - 200
8.1 (d) BHMCT (8 Semesters)
Subject Category

The curricula for B. Arch & BHMCT course provides

for 20 weeks of Industrial Training carrying 20
credits. There will be two interim assessments to
determine the progress & quality of training. Final
assessment will be on the basis of seminar, report,
comprehensive viva by a committee taking the
training supervisor as a member.

Required Credit
Min

Max

Basic Science

20

30

Basic Hospitality

40

50

Professional Course

60

70

Professional Elective

15

25

Free Elective

10

Humanities /Management

20

30

Project

10

10

Seminar/Viva

Practical Trg.

20

20

9.

Additional Credits:
If a student has a Cumulative Grade Point Average
(CGPA) equal to or greater than 7.5 without any
backlog, he/she would be allowed to take additional
subjects within and/or outside his/her own discipline
to earn additional credits up to 10 credits. A student
would be allowed to register in an additional subject
only if he/she satisfies the pre-requisite & there is
no clash in the time table and the class size permits.

Total 204

For computing the CGPA the student has to declare

his/her contributing subjects at the beginning of a
semester (at the time of semester Registration).
Once a student has registered in an additional
subject, the grade obtained in that subject would
invariably be recorded in his/her grade card. The
credit contribution of these additional subjects for
the computation of CGPA, however, would be
considered as zero.

Minimum credits for award of degree 200

8.2 The curricula for the different degree programmes
as proposed by the respective Board of Studies
(BOS) shall have the approval of the Academic
Council. The Board of Studies would prepare the
syllabus of each subject containing the scope of
studies and detailed instructions to be imparted.

10. Registration:

8.3 All subjects would have a lecture-tutorial-practical

component (L-T-P) to indicate the contact hours.
All subjects would have a credit count C. Teaching
of subjects would be reckoned in terms of credits.

10.1 Every student of the B.Tech./B. Pharm./B. Arch/

BHMCT is required to register at the
commencement of each semester on the day fixed
for and notified in the Academic Calendar.

Some subject may have another subject as prerequisite. A student who has qualified in all the prerequisite subjects would be allowed to register in
the subject.

10.2 Registration of students for the First (Autumn)

Semester will be done at the time of admission.
For all other semesters the registration will be done
under the supervision of the Head of the Department.
(5)

10.3 A student who does not register on the day

announced for the purpose may be permitted, in
consideration of any compelling reason, late
registration within the specified working days on
payment of late fee as prescribed by the Institute.
Normally no late registration shall be permitted after
10 days from the scheduled date.

10.7 Back paper registration - A student can register for

maximum 4 (four) subjects of previous semester(s)
as back papers along with all papers of current
semester.
11.

11.1 As a measure of students performance a grading

system using the following letter grades and
corresponding grade points per credit, shall be
followed:

10.4 Only those students will be permitted to register

who have:
a)

Cleared all Institute and Hostel arrear dues of

the previous semesters,

b)

Paid all prescribed fees for the current

semester, and

c)

Not been debarred from registering for a

specified period on disciplinary or any other ground.

Performance

10.5(a) To be able to register in the second year (at the

end of the first year) a student must pass in at least
30 credits of 1st year (1st & 2nd semester taken
together.)
(b)

(c)

(d)

Grading system:

To be able to register in 3rd year (at the end of 2nd

year) a student / must pass in at least 70 credits of
2nd year & 1st year taken together (30 credits of 3rd
& 4th Semester for lateral entry).

Letter grade

Grade Point
per Credit

Excellent

Ex

10

Very good

Good

Fair

Average

Fail

In addition, there shall be one transitional grade I

which can be used to indicate Incomplete
assessment in the following situation.

To be able to register in 4th year (at the end of 3rd

year) a student must pass in at least 110 credits of
3rd year 2nd year & 1st year taken together
(70 credits for lateral entry).

i)

Attendance Shortage

ii)

Fail in laboratory/ project/seminar/viva etc.

iii) Fail in internal assessment.

To be able to register in 5th year (of B. Arch. at the

end of 4th year) a student must pass in at least 150
credits of 4th year, 3rd year, 2nd year & 1st year
taken together (110 credits for lateral entry).

A Student with I grade will have to re-register for

the subject in summer/evening course to clear it.
A Student who has satisfied the attendance
requirements and passed in the internal assessment
but has failed in end semester examination or has
not been able to appear at the University examination
(end term) due to some reason, he will be awarded
F grade.

A Student failing to satisfy the above conditions,

even after going through supplementary exam and/
or summer/evening course will not be allowed to
register for higher semester. There will be a year
back for him. He will be allowed re-admission to
repeat only those subjects where he has failed &
register for the same.

11.2 A Semester Grade Point Average (SGPA) will be

computed for each semester. The SGPA will be
calculated as follows:

10.6 Promotion Status

10.6.1 Promoted (P):
When a candidate has cleared every registered
course of both odd & even semester of the academic
year he/she comes under P status.

SGPA =

10.6.2 Promoted with backlogs (XP)

c 1 ci gi / c 1 ci

where n is the number of subjects registered for

the semester, ci is the number of Credits allotted
to a particular subject, and gi is the grade points
carried by the letter corresponding to the grade
(including F grade) awarded to the student for the
subject. SGPA will be rounded off to the second
place of decimal and recorded as such. The SGPA
would indicate the performance of the student in
the semester to which it refers.

When a candidate has cleared the subjects for

registration to higher class as per clause 10.5 above
but has F or I grade in certain subjects, he comes
under XP status.
10.6.3 Not promoted (year Back) - (X)
When a student does not satisfy the criteria under
10.5 for registration into higher class he comes under
X status.

(6)

(i)

11.3 Starting from the second semester at the end of

any semesters, a Cumulative Grade Point Average
(CGPA) will be computed for every student as
follows:
CGPA =

(ii) co-ordinate instructions & progress of teaching

in the subject to ensure f ull cov erage of
syllabus.

(iii) set questions for internal test in consultation

with the teachers.

(iv) compile internal assessment marks of all

sections, review & rationalize in consultation
with all teachers and forward them to exam
section.

c gi / c 1 ci

ci 1 i

prepare the course plan for the subject.

Where m is the total number of subjects the

student has registered from the first semester
onwards upto and including the semester S, ci is
the number of Credits allotted to a particular
subject(s) and gi is the grade point carried by the
letter corresponding to the grade (including F grade)
awarded to the student for the subject. CGPA will
be rounded off to the second place of decimal and
recorded as such.

12.2 The subcomponents and the respective weights

assigned for a theory subject is given below:
Subcomponent

Quiz and / or
Teacher's
Assessment (TA) Assignment

Internal
Assessment

The CGPA would indicate the cumulativ e

performance of the student from the first semester
upto the end of the semester to which it refers.

Weight (Marks)

(40 marks)

Attendance
Mid-Semester
Examination

The CGPA, & SGPA will be communicated to every

student at the end of every semester.

5
30

End-Semester Examination
(60 marks)

For determining the inter se merit ranking of a group

of students, only the rounded off values of the
CGPAs will be used.

60

Marks for attendance in a subject(s) shall be

awarded as follows:

11.4 When a student gets the grade F in any subject

during a semester, the SGPA and the CGPA from
that semester onwards will be tentatively calculated,
taking only zero point for each such F grade. After
the F grade(s) has/have been substituted by better
grades during a subsequent semester, the SGPA
and the CGPA of all the semesters, starting from
the earliest semester in which the F grade has
been updated, will be recomputed and recorded to
take this change of grade into account.

% of Attendance

Mark

65 - 74

75 - 79

80 - 84

85 - 89

90 and above

For assigning marks in Teachers Assessment (T.A)

performance in quiz, tutorials, viva voce, attendance
etc., are to be considered. There will be one midsem exam of 2 hr. duration carrying 30 marks.

11.5 When a student gets the grade I for any subjects

during a semester, the SGPA of that semester and
the CGPA at the end of that semester will be
tentatively calculated ignoring this subject. After the
I grade has been converted to appropriate grades,
the SGPA and CGPA for that semester will finally
be recalculated after taking this into account.

12.3 The marks are then converted to letter grade

following the guidelines given in Appendix V.
12.4 Practical will be evaluated on the basis of the
following components, the relative weightage (out
of 100) are as follows:

12. Assessment of Performance:

12.1 There will be continuous assessment of a students
performance throughout the semester. When a
subject is taught by more than one teacher of one
or more departments, a senior teacher from
amongst the teachers teaching the subject would
be nominated by the Head of the department to act
as co-ordinator. He in consultation with other
teachers will :

i)

ii)

(7)

Experiment work planning, execution,

day to day progress, regularity etc.

50

Report

10

iii) Quiz/Viva

20

iv)

20

Lab. Test

12.5 Performance in the various activities involved in the

project would be assessed individually at the end
of a semester as per the curriculum. The student is
required to submit a written report. The Head of the
Department would appoint a project evaluation board
for the purpose of assessment.

14

Publication of Result:

14.1 There will be a Co-ordination Committee constituted

by taking senior teachers from relevant disciplines.
The Co-ordination Committee shall review the
performance of the students and make necessary
recommendations for publication of results.

The different components of evaluation and the

weights assigned to these components are :
i)

Supervisors assessment

40%

ii)

Project Report/Thesis

20%

iii)

Evaluation Boards assessment:

40%

The following rules along with award of letter grads

as per Appendix - V shall be used for award of
grades. Hard cases are to be considered by the
Co-ordination Committee f or necessary
recommendation.

A student is required to give a seminar on the project

work done & the evaluation board would conduct
viva-voce normally before stating of the end semester
examination.

14.2 A student must obtain a minimum 15 marks (out of

40) in internal assessment and 20 marks (out of
60) in the end semester examination to pass in a
theory subject.

12.6 The Head of the Department would constitute the

Viv a-Voce Board(s) f or conducting the
comprehensive viva-voce examination as per the
requirement of the curriculum.

14.3 A student failing to secure 15 marks in internal

assessment component in a theory subject shall
be awarded with I grade in that subject. He/ she
has to clear it through Evening/Summer quarter.

12.7 Any change of mark due to omission or mistake at

any stage can only be incorporated after due
recommandation by the HOD & Dean and approved
by Vice-Chancellor.

14.4 A student failing to secure 45 marks (out of 100) in

a practical/sessional subject(s) shall be awarded
with I grade in that subject. He/She has to clear it
through summer/evening quarter.

13. University Examination:

Any fractional mark secured by a student in any

component (Theory/Practical) is to be reunded off
to the next higher value.

13.1 The Controller of Examinations of the University will

centrally conduct the End-Semester examinations
only in respect of the theory components of the
subjects.

14.5 A student failing to secure 75% in attendance will

be declared attendance shortage & will be awarded
I grade. He/She has to clear it through summer/
evening quarter.

13.2 i) A student will be issued with an Admit Card for

appearing at an examination, only if he/she has:
a)

Requisite attendance in the theory and

laboratory classes.

b)

Paid all Institute and Hostel dues of the

semester

c)

Not been debarred from appearing at the

examination as a result of disciplinary
proceedings.

14.6 Students with F grade in a subject can appear at

the supplementary examination, normally held in
July every year. Maximum number of subjects one
can appear in supplementary is 6 (six). This will be
in addition to the number of subjects in summer
quarter.
14.7 With a view to assist a student, who has secured
I grade a Summer Quarter/Eveing Quarter will be
conducted during the summer vacation. The
regulation for running the Summer Quarter is given
in Appendix - VI.

13.3 Students will be permitted to appear at the

examinations in only those subjects for which they
have registered at the beginning of the semester
and have not been debarred.
13.4 All the requirements for the laboratory course are to
be satisfied by a student within deadline set-up
before the start of the end-semester examination. If
a student due to a genuine reason like illness of
himself/herself or calamity in the family cannot
complete a particular Lab. course, the teacher may
allocate him/her additional time for completion of
such class / labs / sessionals prior to the
commencement of the end semester examination.

Maximum Number of subjects (both theory &

sessional) one can attend in summer / eveing quater
is 4 (four).
14.8 For the benefit of and as a process of learning by
the students, the scripts after correction of all
Quizzes, mid-semester examinations, etc., would
be shown to the students within one weeks from
the date of tests/examinations. The scripts of the
(8)

A student, whose academic records at the end of

any semester clearly indicate that he/she will not
be able to qualify for the degree for which he/she
had been admitted within the limits of time specified
above, shall have to discontinue studies and leave
the Institute when asked to do so.

end-semester examinations may be shown within

15 days from the date of publication of results on
request & on payment of necessary fee by student
for re-addition.
15. Graduation Requirement:
15.1 In order to qualify for a B.Tech./B. Arch./B.Pharm./
BHMCT Degree of the University Covered under this
Regulation a student must:
a)

b)

16. Withdrawal from the Institute:

16.1 A student who has been admitted to a
undergraduate degree course of the University may
be permitted to withdraw temporarily for a period of
one semester or more from the programme on
grounds of prolonged illness or acute problem in
the family which compelled him to stay at home,
provided:

Complete all the credit requirements for the

degree as laid down in the prescribed
curriculum of the discipline with a minimum
grade D scored in every theory subject. &
minimum, C grade in every pratical / sessional
subject.

a)

That he/she applies to the Dean within 15 days

of the commencement of the semester or from
the date he/she last attended his/her classes
whichever is later, stating fully the reasons for
such withdrawal together with supporting
documents and endorsement of the father/
guardian.

b)

That inclusive of the period of withdrawal, the

student is likely to complete his requirements
for the degree within the time limits as
specified in clause 15.3.

c)

That here are no outstanding dues towards

Hostel/ Department/Library/Sports/NCC/NSS.

Have cleared all dues of the Institute, the

Hostel, the Library and the Department.

15.2 The minimum total credit requirements that has to

be satisfactorily completed for the award of a degree
will be as per clause 8. If a student clears the
minimum credit requirements but has F grade in a
professional elective / free elective subject, he can
be considered for award of degree without that
elective subject. Relaxation for only one such
subject is allowed.
15.3 Normally a student should complete all the
requirements consecutively in 8 (eight) semesters
for the B.Tech./ B.Pharm./BHMCT degree & 10 (ten)
semesters for B. Arch degree. For lateral entry
students it will be 6 (six) semesters. For B Arch
students it is 8 (eight) Semesters.

16.2 A student will be granted only one such temporary

withdrawal during his/her tenure as a student of the
Institute.

Academically weaker students may be granted time

up to 14 semesters for 4 year (12 semester for lateral
entry) courses & 16 semester for 5 year (14
semesters for lateral entry) course to complete all
the requirements for the degree.

The Academic Council may, under exceptional

circumstances, consider any case of a student and
relax the relevant provision of these Regulations
based on the merit of the case. The grounds on
which such relaxation is granted shall invariably be
recorded and cannot be cited as precedence.

17. Relaxation:

(9)

Appendix-I
RULES RELATING TO RESIDENCE REQUIREMENTS
(Vide Clause 4 of the Regulation)
Following are the rules governing residence requirements
of students.
1. All students must abide by the rules and regulations
of the Hostel as may be framed from time to time.
2. The Dean/Warden may permit a student to reside
with his Parent/Guardian within a reasonable
distance from the Institute. However, this permission
may be withdrawn at the discretion of the Institute,
at any time considered appropriate without
assigning any reason.
3.

No married accommodation shall be provided to any

student of the undergraduate courses.

4.

No student shall come into or give up the assigned

accommodation in any Hostel without the prior
permission of the Dean.
A student shall reside in a room allotted to him/her
and may shift to any other room only under the
direction/permission of the Warden.
Students shall be required to make their rooms
available whenever required for inspection, repair,
maintenance or disinfecting and shall vacate the
room when leaving for the vacations/holidays.
Students shall be responsible for the proper care of
furniture, fan and other fittings in the rooms allotted
to them and shall generally assist the
Superintendent/Warden in ensuring proper use, care
and security of those provided in the Hostels for
common use of all students.
Students will be responsible for the safe keeping of
their own property. In the event of loss of any
personal property of a student due to theft, fire or
any other cause, the Institute shall accept no
responsibility and shall not be liable for payment of
any compensation.

5.

6.

7.

8.

For absence exceeding one week, a prior application

for grant of leave will have to be submitted through
the faculty advisor and the Head of the Department
to the Dean, with the supporting documents. The
decision to grant or condone such leave shall be
taken by the Dean af ter considering the
recommendation of a committee/ medical Board
constutued for the purpose.

4.

A student residing in a hostel must intimate his/her

absence to the Superintendent/Warden of the Hostel
in which he/she is residing, before availing of any
leave. Failing to do so will be considered as an act
of in discipline and will be dealt with as per rule.

5.

A student shall be eligible to appear at an

examination in a subject (theory/practical) provided
he/she has attended at least 75% of classes in
that subject.
Students not having requisite attendance in a subject
shall not be allowed to appear at the end semester
(University) examination in that subject till they clear
the shortage of attendance through summer quarter/
evening quarter .

6.

A student who has been absent for a short period

on health ground requiring hospitalization and has
duly informed the Dean in this regard or due to
participation in academic/co-curricular activities in
the interest of the University/Institution with prior
permission of the Dean, may be allowed to appear
at the semester examination with a minimum 65%
of attendance. The Dean shall constitute a Board
consisting of not less than three faculty members
to scrutinize all such cases. All medical cases have
to get certificate from the Medical Superintendent
of Sum Hospital regarding illness.
Appendix-III

RULES REGARDING CONDUCT AND DISCIPLINE

(Vide Clause 6 of the Regulations)

9.

Engaging personal attendants, keeping pets and

use of appliances like electric heater, refrigerators
etc., by a student in the Hostel are prohibited.
10. The mess of each Hostel shall function as a single
integrated unit and shall not, under any
circumstances be sub-divided into any kind of
groups or sub-groups.

Following rules shall govern the conduct & discipline

of the students of the University.
1. CONDUCT AND DISCIPLINE.
The reputation and image of Siksha O Anusandhan
University depends largely among others on a well
disciplined campus and hostels which is achieved
through sustained and active co-operation of its
student community. With a view to maintain this
high tradition, the students of the University are
required to :

Appendix-II
RULES REGARDING ATTENDANCE
(Vide Clause 5 of the Regulations)

Following are the rules relating to attendance in

classes:
1.

3.

Satisfactory attendance in all classes (lectures,

tutorials, laboratories, workshops etc. is
compulsory. A student may be debarred from
appearing at an examination on the ground of
unsatisfactory attendance.

( 10 )

(a)

Show due respect to their teachers, Officers

of the Faculties/University, Wardens &
Superintendents of Hostels and show proper
courtesy to other members of the staff of the
Faculties & University.

(b)

Maintain good rapport and friendly relationship

with fellow students;

(c)

Treat kindly and affectionately the new

students admitted every year.
(d) Do not indulge in any acts of ragging. Ragging
in any form to anybody is banned by law. Any
Act of physical or mental pressurization of
junior students individually or in group, is
considered as an Act of ragging and calls for
strict disciplinary actions including expulsion
from the University and Police action. Honble
Supreme Courts decisions on ragging and
subsequent directions from UGC are to be
strictly adhered to.
(e) Wear formal dress inside the campus.
2. ACTS OF MISCOUNDUCT & INDISCIPLINE
The following acts of omissions and/or commissions
constitute acts of in discipline.
(a) Furnishing false statement of any kind in the
form of application for admission or for award
of prizes etc.
(b) Furnishing false statement to the Disciplinary
Committee, or willfully withholding information
relevant to an enquiry.
(c) Displaying lack of courtesy and decorum;
resorting to indecent behavior anywhere within
or outside the campus.
(d) Willfully damaging or stealthily removing any
properly belonging to the University/Institutions/
Hostels of fellow students.
(e) Possession, consumption or distribution of
narcotic products and alcoholic drinks or any
kind of hallucinogenic drugs.
(f) Smoking, Chewing Tobacco.
(g) Possession of fire arms or lethal weapons in
the Institute premises/hostels, examination
halls etc.
(h) Organising or participating in any group activity,
except purely academic and scientif ic
programmes, in company with others in or
outside the campus without prior permission
of the appropriate authority.
(i) Organising or participating in any activity that
has potential for driving fellow students along
lines of religion, caste, home state, batch of
admission, hostel or any other unhealthy
criterion.
(j) Indulgence in any kind of political activity
including displaying posters or placards of
political parties within the Institute/University
premises.
(k) Forming society/association/organization
without permission of appropriate authority.
(l) Inviting any outsider to conduct a meeting
without permission of the appropriate authority.
(m) Addressing the press without permission.
(n) Involvement in agitation of any kind which may
lead to breach of peace.

(o)

3.

Mutilation and or unauthorized possession of

library books and journal.
(p) Adoption of unfair means in examinations.
(q) Resorting to noisy and unseeingly behavior,
disturbing studies of fellow students.
(r) Not intimating about the absence to the Hostel
Superintendent before availing any leave.
(s) Interference with the University/Institutes
administration.
(t) Indulging in activ ities prejudicial and
detrimental to the reputation of the University.
(u) Indulging in any other acts which the Authority
feels as breach of discipline.
USE OF CELL PHONE

4.

Use of mobile phone inside campus, classroom,

Laboratory, Examination hall is strictly prohibited.
A fine upto Rs. 2,000 /- may be imposed for use of
mobile inside the campus.
DRESS
Uniform dress may be prescribed for 1 st year
students. They must wear such uniform inside the
campus. Formal dress (full pant, full shirt & full shoe)
is the dress code for all other students. T-shirt, Jean
pant are strictly banned inside the campus. A fine
up to Rs. 2,000/- may be imposed to any body who
is found without formal dress.

5.

(a)

(b)

PENALTIES
For any act of indiscipline anddepending on in the
severity of the offence a student may be awarded
any of the following punishments by the competent
authority.
Monetary Fine For offences like misappropriation
of money damage to University property, use of
mobile wearing odd dress etc., monetary fine may
be imposed.
Record of Reprimand An official warning to
students, not to repeat any act of indiscipline.
This will be noted on the students permanent record
but not on any outgoing semester report or
transcript. However parents shall be informed in
writing & undertaking may be taken from the student/
guardian.

(c)

Conduct Probation An official warning that one

more act of indiscipline might lead to rustication/
expulsion of the student from the Institute/University.
It shall be noted on the permanent record and shall
find place in the Semester Report so long as the
student is on Conduct Probation. The student has
to give an undertaking to this effect.

(d)

DEBARMENT FROM
(i) Student activities.
(ii) Medal and Prizes.
(iii) Campus selection.

( 11 )

(e)

(f)

(g)

6.

TEMPORARY RUSTICATION The student shall be

temporarily rusticated from the University/Institute
Hostels for a specific period and required to leave
the University immediately.
This shall be entered in the permanent record and
shall find place in the Semester Report.
Permanent Expulsion / Rustication from the
University/Institute/University Hostels :
This punishment shall be entered in the permanent
record and shall find place in the Semester Report
and the certificate. The student shall be debarred
from re-admission to the University.
The students awarded the punishment of temporary
rustication may at the discretion of the ViceChancellor be readmitted after the expiry of the
period of punishment on the recommendation of the
concerned Dean of Faculty on such conditions as
may be determined. No student will however be
entitled to re-admission as a matter of right.
The fact of punishment of Temporary Rustication
shall be recorded in the permanent record and shall
be mentioned in the outgoing Semester Report, till
the student is removed. It shall however be not
mentioned in the outgoing transcripts, issued after
re-admission of the student concerned. However, if
any prospective employer, institution etc. request
for details about such a student the penalty awarded
to a student shall normally be intimated to them
only after obtaining the orders of the Vice-Chancellor
on the desirability of furnishing such information to
the party.
DISCIPLINARY AUTHORITIES :
i.
Minor Punishment : For off ences or
misconduct in lesser proportion either in
Hostels, Class rooms or anywhere in the
campus, the Warden/Superintendent of
Hostels and the Dean of the Institute shall have
the authority to impose fine or to reprimand.
ii. Temporary Suspension: Temporary
Suspension limited to two weeks may be
awarded by the Dean on the recommendation
of Institute Level Disciplinary Committee.
iii. Major Punishment :
(a) All major acts of indiscipline which may have
serious repercussion on the students in general
and/or which may warrant a uniform and more
formalized nature of investigation shall be dealt
by a Standing Committee on Student Discipline
& Welfare constituted by the Academic Council.
The Committee shall recommend to the Vice
Chancellor for necessary action.
(b) All decisions of the Standing Committee shall
be placed before the Vice-Chancellor for
consideration and may be given effect to.
(c) Acts which may be considered as CRIMES
rather than acts of indiscipline such as acts
causing serious injury to fellow students or

others, causing major damage to Institutes

property, involvement in activities prejudiced to
National security or to that maintaining
communal harmony etc. will be reported by the
Dean of the concerned Institute to the Law and
Order authorities.
(d) Cases of adoption of unfair means in an
examination shall be dealt with by the
Examination Committee.

1.

2.

3.

4.

5.

6.

7.

( 12 )

APPENDIX - IV
RULES FOR CHANGE OF BRANCH
(For B.Tech Programme only)
(Vide Clause 7 of the Regulation)
A student admitted to a particular branch of the
B.Tech. course will normally continue studying in
that branch till completion.
However, in special cases the Institute may permit
a student, admitted to the Institute to change from
one branch of studies to another after the first two
semesters. Such changes will be permitted, strictly
in accordance with the provisions laid down
hereinafter.
Only those students will be eligible for consideration
for a change of branch after the Second (Spring)
Semester, who have a) Completed all the credits prescribed in the first
two semesters of their studies, in their first
attempt, without having had to pass any course
requirement in the supplementary examination
and / or summer quarter/Evening Quarter.
b) Obtained a CGPA, at the end of the Second
(Spring) semester, not lower than 8.5 for a
change from one branch of Engineering to
other branch.
Application for a change of branch must be made
by intending eligible students in the form prescribed
for this purpose. The Dean will call for application
sometime in the Spring Semester of each academic
year and the completed forms must be submitted
to him by the last date specified in his notification.
Students may enlist up to three choices of branch,
in order of preference, to which they wish to change
over. It will not be permissible to alter the choices
after the application has been submitted.
Change of branch shall be made strictly on the basis
of inter se merit of the applicants. For this purpose
the CGPA obtained at the end of the Second (spring)
Semester shall be considered. Ties will be broken
by the SAAT rank of the applicants.
A student may be allowed a change of branch,
strictly in order of inter se merit, upto 10% of the
actual class strength subject to the limitation that
the total number of students in the Third (autumn)
Semester, in the branch to which the transfer is to
be made, does not exceed 110% of the sanctioned
intake for that branch in that particular year. The
branch from which the student is being transferred
should not be depleted to less than 90% of the
sanctioned strength.

The sanctioned yearly intake of a particular branch

shall be the number sanctioned by the Academic
Council as the intake for that branch for the
particular year of entry of the applicants.
8) All changes of branch made in accordance with the
above rules will be effective from the Third (autumn)
Semester of the applicants concerned. No changes
of branch shall be permitted there after.
9) All changes of branch will be final and binding on
the applicants. No student will be permitted, under
any circumstances, to refuse the change of branch
offered.
10) Notwithstanding the provisions of foregoing
paragraphs, the Academic Council may under very
special circumstances, permit the transfer of a
student from one branch to another in deviation of
the above mentioned rules. In each such case the
special reasons for which the transfer is permitted
must be recorded in the Academic Council
resolution. Such transfers, if any, will be over and
above the regular transfers, and their number will
not be counted in the computation of Actual Number
of Students in a given branch.
APPENDIX - V
GUIDELINES FOR AWARD OF LETTER GRADES
(Vide Clause 12 of the Regulations)
1. a) The grades F and Ex are considered as bench
mark grades.
b) The cut-off marks below which a student would
be assigned an F grade is 35 for the theory paper
& I grade for practical / sessonal for marks less
than 45.
2. Conversion from marks to grade is to be done using
the table given below, where m stands for the marks
obtained.
Range of Marks
Grade
m>=90
Ex
75<=m<90
A
60<=m<75
B
45<=m<60
C
35<=m<45
D
m< 35
F (for Theory)
m<45
I
(for Laboratory)

undergo the programme & then apper at the

Supplementary Exam.
1.2 Evening Quarters.
Similar to summer quarter, a limited number of
subjects may be offered during Evening quarter to
help only the students with I grade to clear the
subject. The Evening quarter will be conducted during
every semester and the examination will be held
along with regular semester examination. Other
provisions of Evening Quarter will be similar to that
of summer quarter.
2. Duration:
2.1 The duration of the Summer / Evening Quarter shall
be such that the syllabe will be covered completely.
The exact dates for holding the Summer Quarter
for a particular session shall be decided by the
Academic Council every year while finalizing the
Academic Calendar.

APPENDIX - VI
RULES RELATING TO SUMMER QUARTERS /
EVENING QUARTERS
(Vide Clause 13.7 of the Regulation)
1. Introduction:
1.1 A Summer Quarter is held during the summer
vacation. Students with I grade can register for
the subject on payment of certain course fee, and

5.

2.2 The attendance requirement for the Summer /

Evening Quarter shall be the same as for a regular
semester. A student who does not satisfy the norms
will not be allowed to appear at the examination.
3. Eligibility:
Only those students will be permitted to register for
a subject offered in the Summer Quarter / Evening
Quarter who:
(a) have cleared all Institute and Hostel dues till
date and have paid the necessary fees and
Mess Advances for the Summer.
(b) have obtained I Grade in that subject.
4. Registration:
4.1 All students intending to join a Summer Quarter
must register on the day fixed for the purpose. No
late registration shall be permitted on any ground.
4.2 Registration fee, as decided by the Institute from
time to time shall have to be paid along with the
application in a prescribed form.
4.3 Registration of students for the Summer /Evening
Quarter shall be done by the Faculty Adviser in the
Department concerned under the supervision of the
Head of the Department.
4.4 A student shall not be allowed to register for more
than four subjects during a Summer /Evening
Quarter (including theory & sessinal.)

( 13 )

Assessment:
The teacher teaching a particular subject during the
Summer Quarter shall conduct Quiz, mid-semester
examination, viva voce etc as per schedule.
The end semester examination will be conducted
by the University along with the supplementary
examination. Internal assessment marks will be
sent to the University with that of supplementary
Exam.