Meeting held on 17th, September 2010 with regard to work in progress consolidation

1.Estimates : Presently estimates are done using the system and there is a
requirement of creation of exception reports with regard to changes made to
estimates ( The relevant engineer should be in a position to know such changes
made - It is possible to monitor a Latest change that user has made for the
Estimate and there is a possibility to get all the quotations that user has printed
for a selected Estimate.
2. Once estimates are finalized Job orders should be issued to
A. Out side services
B. Purchases to be made by LSR
C. To work shop
SR will be issued for items required to be obtained from stores and this to be
issued in two copies store keeper will return one copy along with the goods
certifying the exact amount issued . The enginneer will be able to identify any
shortages issued and as such he gets a feed back on goods issued

Store keeper will create a batch of SRN and post in the system . This should also
be compared to ensure that no changes done by store keeper from actual issues. (
Kodi)

3. Expenses P/O
P/O raised should be seen in the system for monitoring purposes . Send Date,
Requested Date, Follow up by whom should be notified.
All payments made for purchases through cheques and petty cash should enterd
in the Job costing system and passed on to accounts division ( Malkanthi)

4. Invoicing can be of , Job invoicing, Service Invoicing and Advance Invoicing .

advance invoicing should be with cost of sales. (Shuhail)
In the case of advance Invoicing cost transfer should be as follows
EV

EC

AV

AC

COS

100 50

75

37.5

250 150

100

If AV = 0 , COS =0
IF AV>0, EC*AV/EV
IF COS > AC = COS= COS to P&L
IF COS< AC= COS = COS to P&L

OTHERS
Minimum stock availability to be updated as and when stock ordering take place.
MAPICS Setup
Subcontractors PO to be generated through the Job costing module Development
has Done for the Purchase Order Requisition. Need to test it.
NBT to be added to quotation Development has done & HISL has to setup taxes for
the Customers.
When delays are occurring to account actual expenses Job costing module to create
Job accruals.

6. Closing of Jobs - Once Job Amount = Attached Invoice Amount , Job is

automatically Getting closed.