KEY PERFORMANCE INDICATOR FOR Project Management

Information System
Performance Management Information SystemIntroduction
Key Performance Indicators allow Top project management to benchmark and
measure- productivity, cost performance, cycle time, schedule performance and
alignment with strategic business goals. As projects running under digital India
program are very complex in nature so computer based Project Mnagement
Information System would be used. -The primary goal of computer based

information systems should be the processing of data generated by

business operations. Project Management Information System (PMIS)
should assemble, process , store , Retrieve , evaluate and Disseminate the
information. PMIS should facilitate planning : PMIS improves the quality
of plans by providing relevant information for sound decision making. PMIS
change the larger amount of data in to summarized form and thus avoids
the confusion which may arise when managers are flooded with detailed
facts
Benefits
PMIS is a reporting tool that should provides quick access to summarized
reports coming from all levels and departments. Some of the reports are:
1.
2.
3.
4.

Scheduled reports
Key indicator report
On Demand report
Exception reports

PMIS should encourages decentralization: Decentralization of authority is

possibly when there is a system for monitoring operations at lower levels
PMIS should bring Co -ordination: PMIS facilities integration of specialized
activities by keeping each department aware of the problem and
requirements of other departments. It connects all decision centers in the
organization
PMIS should make control easier : PMIS serves as a link between
managerial planning and control. It improves the ability of management to
evaluate and improve performance
Key Result Areas and Key Performance Indicators
The PMIS can be used at two Key Result Areas: Project Management and Project
Monitoring. At Project management KRA , the Key performance indicators are:

Articulation of Project schedule including activities, their duration, resource

allocation, milestones and deliverables
Cost incurred per month
Project completion time estimation

At Project monitoring KRA, the Key Performance Indicator will include:

Overrun of Planned Cost and Budget

Delays in planned days of work
Percentage of time missed in achieving milestones and deliverables
Cost Variance of teams and processes

So it is expected that the information presented in PMIS should be

understandable: Since information is already in a summarized form, it
must be understood by the receiver so that he will interpret it correctly.
The information presented should be relevant: Information is good only if
it is relevant. This means that it should be pertinent and meaningful to the
decision maker and should be in his area of responsibility.

Information should be Timely: Information must be delivered at the right time

and the right place to the right person. Premature information can become
obsolete or be forgotten by the time it is actually needed.

Open Source Vs Proprietary PMIS tool

Open Source
Advantages:
Meeting the organizations needs exactly
In-house developers are sensitive to the organizational
culture
Disadvantages:
High cost
Production schedule subject to long delays

Proprietary PMIS tool

Advantages:
Low cost

High quality
Vendor support
Immediate availability

Disadvatages
o Software often do not addresses the needs fully,
necessitating customization
o May need to pay for features which may not be needed
o Vendor lockin

Way Forward