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Job Descriptions Accounting
Job Descriptions Accounting
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JOB DESCRIPTIONS – ROOM DIVISION - ACCOUNTING
AGENDA
1.06 Accountant
1.25 IT Manager
Oriental Hospitality Consultants – OrientalHospitality.com
Job Description
DEPARTMENT : Accounting
JOB SUMMARY :
1. Ensure all internal and external reporting functions are managed in a timely accurate and
professional manner and in line with hotels schedule and policy.
2. Reconciliation of all Balance Sheet Asset and Liability accounts to ensure owners
investment recorded and managed in line with hotels policy.
3. Maintaining staff, to ensure that all sections of Accounting Department’s staff are
functioning properly and efficiently as per standard Policies and Procedures.
4. Assist in the preparation of outlook forecasts/budgets for future planning.
Responsibilities and duties for this position shall include, but not be limited to, the following areas
and activities. At management discretion, direction may be given for tasks outside the scope of
work described.
1. Preparing and/or reviewing daily, weekly and monthly reports in accordance with
reporting calendars hotels Finance Policy, ensuring that all reports are submitted on a
timely basis and accurate.
2. Hiring, training and evaluating of the Accounting Department’s staff performance.
3. Reviewing hotel Management Agreement to ensure compliance.
4. Liaise with other departments re : Policies and Procedures compliance.
5. Preparing schedule and reports as requested by the Owners.
6. Training/counseling with other Department Heads re : Outlook and profitability.
7. Taxation :
Reviewing all tax matters to ensure that all tax calculations are in line with
the Tax Regulation and submitted to the Government Office in a timely manner as :
Oriental Hospitality Consultants – OrientalHospitality.com
8. Assist in handling of Internal/External Audit as well as the Tax Audit to prepare the
information as requested by the concerned parties. Oversee the completion of in house
audits (Payroll, Cashier, etc).
9. Preparation of Fiscal Budget, Manpower and reforecast.
10. Preparation of any special analysis as may be requested by Head Office and Department
Heads.
11. To be responsible for operationally running the Accounting Department, and in this role,
ensure that General Manager and Excom are informed on financial issues relating to the
hotel.
12. To keep confidentiality.
13. Instigate monthly Communication Meeting.
14. To motivate staff, giving a feeling of team spirit and pride.
15. To follow the Hotels Code of Conduct.
1. Controlling of accuracy of any tax calculations, and timely payments, to avoid any tax
penalties, tax administration fines and interest on tax payable.
2. Minimize idle money by investing funds available, looking to the competitive interest
rates of Short Term Deposit given by Banks to generate owner income.
3. By improving the employee’s attitude, discipline, sense of belonging, sense of
responsibility and knowledge to maximize productivity, reduce staff turnover.
4. Minimize risk of error/fraud in pay preparation and cashiering through regular audit and
Administration of internal controls.
5. Involvement and participation in profitability analyzing and planning.
6. Ensure that staffs are given training to meet the requirements of the job.
7. Liaise with other Departments re: Policy compliance.
8. To keep confidentiality.
Oriental Hospitality Consultants – OrientalHospitality.com
JOB PROFILE
- University graduate.
DESIRABLE QUALIFICATIONS
- Must be able to contact with all levels of personnel within the hotel.
- Honesty – Integrity.
WORKING CONDITIONS
Office hours is as determined for the category of Accountant and willing to work long hours
during month end or year end closing.
NEEDED ATTRIBUTES
Attitudes:
High achiever, self-motivated, clear thinker, analytical. Have a good sense of humor and able
to work long hours, effectively and communicate well with people at all levels.
Temperament:
Calm, Sociable, Have sense of Humor and Adaptable.
Oriental Hospitality Consultants – OrientalHospitality.com
BUSINESS ETHICS
We have pride in the work we do, how we present ourselves, and how we communicate with
our guests and our colleagues.
We always find the best way to solve a problem for a guest or a colleague.
We work closely with our colleagues in all departments to deliver the highest quality of
service on
all occasions.
We are proud to represent our hotel and our country to guests from all over the world.
We are happy to talk to our guests when they ask us questions about our hotel and about
Thailand.
CONFIDENTIALITY
The hotel requires that you will not (either during or after your employment), divulge
any
Information acquired by you about the company, its customers and associated business
to any
Third party without express authorization from Senior Management of the hotel.
Since the tasks and SOP’s are increasing, and will be revised at a later stage, it is
understood
That there will be some additional and new attachments in the future as the business
will be
Increasing and customer’s expectations will be even higher, therefore new tasks will
Added, as it shall be required.
I have read, understood and agree to this job description, all my duties and
responsibilities.
Job Description
DEPARTMENT : Accounting
Responsibilities and duties for this position shall include, but not be limited to, the following
areas and activities. At management discretion, direction may be given for tasks outside the scope
of work described.
JOB PROFILE
- University graduate.
DESIRABLE QUALIFICATIONS
- Must be able to contact with all levels of personnel within the hotel.
- Honesty – Integrity.
WORKING CONDITIONS
Office hours is as determined for the category of Chief Accountant and willing to work long
hours during month end or year end closing.
NEEDED ATTRIBUTES
Aptitudes:
High achiever, self-motivated, clear thinker, analytical. Have a good sense of humor and able
to work long hours, effectively and communicate well with people at all levels.
Temperament:
Calm, Sociable, Have sense of Humor and Adaptable.
Oriental Hospitality Consultants – OrientalHospitality.com
BUSINESS ETHICS
We have pride in the work we do, how we present ourselves, and how we communicate with
our guests and our colleagues.
We always find the best way to solve a problem for a guest or a colleague.
We work closely with our colleagues in all departments to deliver the highest quality of
service on all occasions.
We are proud to represent our hotel and our country to guests from all over the world.
We are happy to talk to our guests when they ask us questions about our hotel and about
Thailand.
CONFIDENTIALITY
The hotel requires that you will not (either during or after your employment), divulge
any
Information acquired by you about the company, its customers and associated business
to any
Third party without express authorization from Senior Management of the hotel.
Since the tasks and SOP’s are increasing, and will be revised at a later stage, it is
understood
That there will be some additional and new attachments in the future as the business
will be
Increasing and customer’s expectations will be even higher, therefore new tasks will
Added, as it shall be required.
I have read, understood and agree to this job description, all my duties and
responsibilities.
Job Description
DEPARTMENT : Accounting
SUPERVISES : Collector
Responsibilities and duties for this position shall include, but not be limited to, the following areas
and activities. At management discretion, direction may be given for tasks outside the scope of work
described.
- To review the supporting document and verify the accuracy of the balances of
receivable.
- To report directly to Financial Controller, all matters affecting credit and collection.
- To ensure that accounts, statement, and follow up letters are mailed on timely basis.
- Make sure all necessary information has been advised to Financial Controller for
account exceeding more 30 days.
- To manage the Accounts Receivable Aging List to ensure that collections are made in
timely manner with no less than 90% of total debt in current and 30 days.
- To keep confidentiality.
JOB PROFILE
SKILLS AND KNOWLEDGE REQUIREMENTS
- Must be able to communicate in English writing and speaking and other languages
that are an advantage.
- Computer Literate.
DESIRABLE QUALIFICATIONS
- Must be able to contact with all levels of personnel within the hotel and with the hotel
guests.
- Honesty – Integrity.
WORKING CONDITIONS
Office hours is as determined for the category of Credit Controller staff and willing to work
long hours during month end closing.
NEEDED ATTRIBUTES
Aptitudes :
High achiever, self-motivated, clear thinker, analytical. Have a good sense of humor and able
to work long hours, effectively and communicate well with people at all levels.
Temperament :
Calm, Sociable, Have sense of Humor and Adaptable.
Oriental Hospitality Consultants – OrientalHospitality.com
BUSINESS ETHICS
We have pride in the work we do, how we present ourselves, and how we communicate with
our guests and our colleagues.
We always find the best way to solve a problem for a guest or a colleague.
We work closely with our colleagues in all departments to deliver the highest quality of
service on
all occasions.
We are proud to represent our hotel and our country to guests from all over the world.
We are happy to talk to our guests when they ask us questions about our hotel and about
Thailand.
CONFIDENTIALITY
The hotel requires that you will not (either during or after your employment), divulge
any
Information acquired by you about the company, its customers and associated business
to any
Third party without express authorization from Senior Management of the hotel.
Since the tasks and SOP’s are increasing, and will be revised at a later stage, it is
understood
That there will be some additional and new attachments in the future as the business
will be
Increasing and customer’s expectations will be even higher, therefore new tasks will
Added, as it shall be required.
I have read, understood and agree to this job description, all my duties and
responsibilities.
Job Description
DEPARTMENT : Accounting
SUPERVISES :
JOB SUMMARY : To assist Cost Analysis providing report for daily and monthly
cost of
Food and Beverage as well as all store items inventory.
Responsibilities and duties for this position shall include, but not be limited to, the following areas
and activities. At management discretion, direction may be given for tasks outside the scope of work
described.
Daily Duties:
- Compare original storeroom requisition against copy from area requisition to
eliminate alterations.
- Evaluate Butcher shop requisitions.
- Evaluate inter-kitchen transfer.
- Summarize beverages for cooking and food to bars.
- Summarize and reconcile direct food & bar issues.
- Calculate the cost of office’s meals.
- Prepare daily Food and Beverage cost report.
Monthly Duties:
- Take physical inventories in the Food - Beverage, Spa and Engineering storerooms.
- Check any difference of actual physical inventory and book inventory and prepare an
over/short list.
- Price, extend and total the storeroom inventories.
- Summarize recapitulation of purchases and reconcile the total figure with the Cost
Analysis staff.
- File all documents and work papers of the previous month.
- Responsible under the direction of the Cost Analysis, to safe guard the company’s
investment in Food and Beverage inventory and also for all store items.
- To provide management with accurate and timely operational cost figures.
Oriental Hospitality Consultants – OrientalHospitality.com
- To keep costs in line with what they should be (budget) and attain the maximum
gross profit on food and beverage sales.
- Eliminate waste, pilferage or losses of food and beverage.
- Lower the cost without reducing the established quality or quantity of the portions.
- Make it possible to supply better food and drinks without increasing the cost.
JOB PROFILE
- Computer Literate.
DESIRABLE QUALIFICATIONS
- Must be able to contact with all levels of personnel within the hotel.
- Honesty – Integrity.
WORKING CONDITIONS
Office hours is as determined for the category of Cost Control Officer and willing to work
long hours during month end and year end closing or inventory.
NEEDED ATTRIBUTES
Aptitudes :
High achiever, self-motivated, clear thinker, analytical. Have a good sense of humor and able
to work long hours, effectively and communicate well with people at all levels.
Temperament :
Calm, Sociable, Have sense of Humor and Adaptable.
Oriental Hospitality Consultants – OrientalHospitality.com
BUSINESS ETHICS
We have pride in the work we do, how we present ourselves, and how we communicate with
our guests and our colleagues.
We always find the best way to solve a problem for a guest or a colleague.
We work closely with our colleagues in all departments to deliver the highest quality of
service on
all occasions.
We are proud to represent our hotel and our country to guests from all over the world.
We are happy to talk to our guests when they ask us questions about our hotel and about
Thailand.
CONFIDENTIALITY
The hotel requires that you will not (either during or after your employment), divulge
any
Information acquired by you about the company, its customers and associated business
to any
Third party without express authorization from Senior Management of the hotel.
Since the tasks and SOP’s are increasing, and will be revised at a later stage, it is
understood
That there will be some additional and new attachments in the future as the business
will be
Increasing and customer’s expectations will be even higher, therefore new tasks will
Added, as it shall be required.
I have read, understood and agree to this job description, all my duties and
responsibilities.
Job Description
DEPARTMENT : Accounting
Responsibilities and duties for this position shall include, but not be limited to, the following areas
and activities. At management discretion, direction may be given for tasks outside the scope of work
described.
JOB PROFILE
DESIRABLE QUALIFICATIONS
Must be able to contact with all levels of personnel within the hotel.
Good attitude, well groomed and good appearance.
Honesty – Integrity.
Open minded & reliable
EXPERIENCE:
At least 5 years in 4 or 5 star properties
COMPUTER LITERATE:
Good Computer knowledge.
EDUCATION:
University degree
AGE:
Minimum 25 - 30 years old
WORKING CONDITIONS
Office hours is as determined for the category of Accountant and willing to work long hours
during month end or year end closing.
NEEDED ATTRIBUTES
Attitudes:
High achiever, self-motivated, clear thinker, analytical. Have a good sense of humor and able
to work long hours, effectively and communicate well with people at all levels.
Temperament:
Calm, Sociable, Have sense of Humor and Adaptable.
Oriental Hospitality Consultants – OrientalHospitality.com
BUSINESS ETHICS
We have pride in the work we do, how we present ourselves, and how we communicate with
our guests and our colleagues.
We always find the best way to solve a problem for a guest or a colleague.
We work closely with our colleagues in all departments to deliver the highest quality of
service on
all occasions.
We are proud to represent our hotel and our country to guests from all over the world.
We are happy to talk to our guests when they ask us questions about our hotel and about
Thailand.
CONFIDENTIALITY
The hotel requires that you will not (either during or after your employment), divulge
any
Information acquired by you about the company, its customers and associated business
to any
Third party without express authorization from Senior Management of the hotel.
Since the tasks and SOP’s are increasing, and will be revised at a later stage, it is
understood
That there will be some additional and new attachments in the future as the business
will be
Increasing and customer’s expectations will be even higher, therefore new tasks will
Added, as it shall be required.
I have read, understood and agree to this job description, all my duties and
responsibilities.
Job Description
DEPARTMENT : Accounting
SUPERVISES :
JOB SUMMARY : Control the regular payment of all expenses of the Hotel.
Responsibilities and duties for this position shall include, but not be limited to, the following areas
and activities. At management discretion, direction may be given for tasks outside the scope of work
described.
- Verify all items on purchase orders, receiving records and invoices of the suppliers.
- Verify all items on the returned merchandise and credit notes of the suppliers.
- Prepare the payment voucher for A/C Payable trade and accounts distribution of all
invoices and credit note of the suppliers.
- Prepare cheques for all payment and transmit for signature to Financial Controller
with payment voucher and all necessary supporting documents.
- Check and Make sure that all of expenses allocate as per proper account.
- To ensure all expenses paid are authorized by the relevant Department Heads to
ensure payment does not occur for goods not authorized.
- Arranging payment according to supplier terms.
Oriental Hospitality Consultants – OrientalHospitality.com
- To keep confidentiality.
JOB PROFILE
SKILLS AND KNOWLEDGE REQUIREMENTS
- Must be able to communicate in English writing and speaking and other languages
that are an advantage.
- Computer Literate.
DESIRABLE QUALIFICATIONS
- Must be able to contact with all levels of personnel within the hotel.
- Honesty – Integrity.
WORKING CONDITIONS
Office hours is as determined for the category of Account payable staff and willing to work
long hours during month end closing.
NEEDED ATTRIBUTES
Aptitudes :
High achiever, self-motivated, clear thinker, analytical. Have a good sense of humor and able
to work long hours, effectively and communicate well with people at all levels.
Temperament :
Calm, Sociable, Have sense of Humor and Adaptable.
Oriental Hospitality Consultants – OrientalHospitality.com
BUSINESS ETHICS
We have pride in the work we do, how we present ourselves, and how we communicate with
our guests and our colleagues.
We always find the best way to solve a problem for a guest or a colleague.
We work closely with our colleagues in all departments to deliver the highest quality of
service on
all occasions.
We are proud to represent our hotel and our country to guests from all over the world.
We are happy to talk to our guests when they ask us questions about our hotel and about
Thailand.
CONFIDENTIALITY
The hotel requires that you will not (either during or after your employment), divulge
any
Information acquired by you about the company, its customers and associated business
to any
Third party without express authorization from Senior Management of the hotel.
Since the tasks and SOP’s are increasing, and will be revised at a later stage, it is
understood
That there will be some additional and new attachments in the future as the business
will be
Increasing and customer’s expectations will be even higher, therefore new tasks will
Added, as it shall be required.
I have read, understood and agree to this job description, all my duties and
responsibilities.
Job Description
DEPARTMENT : Accounting
Responsibilities and duties for this position shall include, but not be limited to, the following areas
and activities. At management discretion, direction may be given for tasks outside the scope of work
described.
- Check all amount cheques are posted correctly with supporting documents.
- Balancing daily transfer to city ledger, posting editing and updating to accounts
receivable system.
- Check and make sure that grouping of account receivable agree with the respective
credit facilities number.
- Prepare and sending invoices within 48 hours after guest departure or at the earliest
possible time.
- Print out the monthly Aging report and distribute to all concerned.
- Together with Credit Controller maintain and control Fidelio System Accounts
Receivable.
Oriental Hospitality Consultants – OrientalHospitality.com
- Make sure invoices and statements of accounts are submitted to Credit Controller.
- Make sure all necessary information has been advised to Financial Controller for
account exceeding more 30 days.
- Make sure every month that the different classifications of A/R agree with the
respective control cards and prepare and aged trial balance of all accounts receivable.
- To manage the Accounts Receivable Aging List to ensure that collections are made in
timely manner with no less than 90% of total debt in current and 30 days.
- To keep confidentiality.
JOB PROFILE
SKILLS AND KNOWLEDGE REQUIREMENTS
- Must be able to communicate in English writing and speaking and other languages
that are an advantage.
- Computer Literate.
DESIRABLE QUALIFICATIONS
- Must be able to contact with all levels of personnel within the hotel and with the hotel
guests.
- Honesty – Integrity.
WORKING CONDITIONS
Office hours is as determined for the category of Account Receivable staff and willing to
work long hours during month end closing.
NEEDED ATTRIBUTES
Aptitudes :
High achiever, self-motivated, clear thinker, analytical. Have a good sense of humor and able
to work long hours, effectively and communicate well with people at all levels.
Temperament :
Calm, Sociable, Have sense of Humor and Adaptable.
Oriental Hospitality Consultants – OrientalHospitality.com
BUSINESS ETHICS
We have pride in the work we do, how we present ourselves, and how we communicate with
our guests and our colleagues.
We always find the best way to solve a problem for a guest or a colleague.
We work closely with our colleagues in all departments to deliver the highest quality of
service on
all occasions.
We are proud to represent our hotel and our country to guests from all over the world.
We are happy to talk to our guests when they ask us questions about our hotel and about
Thailand.
CONFIDENTIALITY
The hotel requires that you will not (either during or after your employment), divulge
any
Information acquired by you about the company, its customers and associated business
to any
Third party without express authorization from Senior Management of the hotel.
Since the tasks and SOP’s are increasing, and will be revised at a later stage, it is
understood
That there will be some additional and new attachments in the future as the business
will be
Increasing and customer’s expectations will be even higher, therefore new tasks will
Added, as it shall be required.
I have read, understood and agree to this job description, all my duties and
responsibilities.
Job Description
DEPARTMENT : Accounting
SUPERVISES :
Responsibilities and duties for this position shall include, but not be limited to, the following areas
and activities. At management discretion, direction may be given for tasks outside the scope of work
described.
JOB PROFILE:
DESIRABLE QUALIFICATIONS
- Must be able to contact with all levels of personnel within the hotel.
- Honesty – Integrity.
WORKING CONDITIONS
Office hours is as determined for the category of A/R Clerk – Collector and willing to
work long hours in case of urgent appointment from company for collection.
NEEDED ATTRIBUTES
Attitudes:
High achiever, self-motivated, clear thinker, analytical. Have a good sense of humor and able
to work long hours, effectively and communicate well with people at all levels.
Temperament:
Calm, Sociable, Have sense of Humor and Adaptable.
Oriental Hospitality Consultants – OrientalHospitality.com
BUSINESS ETHICS
We have pride in the work we do, how we present ourselves, and how we communicate with
our guests and our colleagues.
We always find the best way to solve a problem for a guest or a colleague.
We work closely with our colleagues in all departments to deliver the highest quality of
service on
all occasions.
We are proud to represent our hotel and our country to guests from all over the world.
We are happy to talk to our guests when they ask us questions about our hotel and about
Thailand.
CONFIDENTIALITY
The hotel requires that you will not (either during or after your employment), divulge
any
Information acquired by you about the company, its customers and associated business
to any
Third party without express authorization from Senior Management of the hotel.
Since the tasks and SOP’s are increasing, and will be revised at a later stage, it is
understood
That there will be some additional and new attachments in the future as the business
will be
Increasing and customer’s expectations will be even higher, therefore new tasks will
Added, as it shall be required.
I have read, understood and agree to this job description, all my duties and
responsibilities.
Job Description
DEPARTMENT : Accounting
JOB SUMMARY : Train outlets cashiers and to organize and supervise their work
Responsibilities and duties for this position shall include, but not be limited to, the following areas
and activities. At management discretion, direction may be given for tasks outside the scope of work
described.
- Coordinate with General cashier for small change and distribute to outlet cashiers.
- Request additional house bank during weekend/public holiday and distribute to every
outlet cashiers.
- Train all new restaurant cashiers to assist and solve the problems during their work.
- Make sure that a sufficient supply (forms) & latest menu and guest checks is handed
daily to the cashiers and follow up for the missing checks.
JOB PROFILE
- Must be able to communicate in English writing and speaking and other languages
that are an advantage.
- Computer Literate.
DESIRABLE QUALIFICATIONS
- Must be able to contact with all levels of personnel within the hotel and with the hotel
guests.
- Honesty – Integrity.
WORKING CONDITIONS
Willing to work long hours.
NEEDED ATTRIBUTES
Aptitudes :
High achiever, self-motivated, clear thinker, analytical. Have a good sense of humor and able
to work long hours, effectively and communicate well with people at all levels.
Temperament :
Calm, Sociable, Have sense of Humor and Adaptable.
Oriental Hospitality Consultants – OrientalHospitality.com
BUSINESS ETHICS
We have pride in the work we do, how we present ourselves, and how we communicate with
our guests and our colleagues.
We always find the best way to solve a problem for a guest or a colleague.
We work closely with our colleagues in all departments to deliver the highest quality of
service on
all occasions.
We are proud to represent our hotel and our country to guests from all over the world.
We are happy to talk to our guests when they ask us questions about our hotel and about
Thailand.
CONFIDENTIALITY
The hotel requires that you will not (either during or after your employment), divulge
any
Information acquired by you about the company, its customers and associated business
to any
Third party without express authorization from Senior Management of the hotel.
Since the tasks and SOP’s are increasing, and will be revised at a later stage, it is
understood
That there will be some additional and new attachments in the future as the business
will be
Increasing and customer’s expectations will be even higher, therefore new tasks will
Added, as it shall be required.
I have read, understood and agree to this job description, all my duties and
responsibilities.
Resort &Spa
Job Description
DEPARTMENT : Accounting
SUPERVISES :
JOB SUMMARY : Reconcile all monies deposited and maintain control over the
central cashier float and other cashier floats in the hotel.
Prepare daily banking, including foreign exchange conversion.
Responsibilities and duties for this position shall include, but not be limited to, the following areas
and activities. At management discretion, direction may be given for tasks outside the scope of work
described.
- Maintain foreign exchange sales rate and prepare foreign exchange receipt for
banking.
- Liase with security services for witnessing opening of drop safe and for daily
banking.
- Collect and verify together with a witness all envelopes of the daily deposits by the
cashiers.
- Register on the cash report and include in he bank deposit all amounts which have
arrived by mail and which in general have been remitted by the secretary of the GM.
- Check daily her cash fund & see that all petty cash disbursements have been
registered properly.
- Liases with other cashier regarding discrepancies and try to resolve any problems.
- To keep confidentiality.
JOB PROFILE
SKILLS AND KNOWLEDGE REQUIREMENTS
- Must be able to communicate in English in writing & speaking, other languages are
an advantage.
- Must be able to contact with all levels of personnel within the hotel and with the hotel
guests.
WORKING CONDITIONS
Office hours is as determined for the category of General Cahier staff and willing to work
long hours during month end closing.
NEEDED ATTRIBUTES
Aptitudes :
Oriental Hospitality Consultants – OrientalHospitality.com
High achiever, self-motivated, clear thinker, analytical. Have a good sense of humor and able
to work long hours, effectively and communicate well with people at all levels.
Temperament :
Calm, Sociable, Have sense of Humor and Adaptable.
BUSINESS ETHICS
We have pride in the work we do, how we present ourselves, and how we communicate with
our guests and our colleagues.
We always find the best way to solve a problem for a guest or a colleague.
We work closely with our colleagues in all departments to deliver the highest quality of
service on
all occasions.
We are proud to represent our hotel and our country to guests from all over the world.
We are happy to talk to our guests when they ask us questions about our hotel and about
Thailand.
CONFIDENTIALITY
The hotel requires that you will not (either during or after your employment), divulge
any
Information acquired by you about the company, its customers and associated business
to any
Third party without express authorization from Senior Management of the hotel.
Since the tasks and SOP’s are increasing, and will be revised at a later stage, it is
understood
That there will be some additional and new attachments in the future as the business
will be
Increasing and customer’s expectations will be even higher, therefore new tasks will
Added, as it shall be required.
I have read, understood and agree to this job description, all my duties and
responsibilities.
Job Description
JOB TITLE : Purchasing Manager
DEPARTMENT : Purchasing
JOB SUMMARY : Under the general guidance of the Financial Controller and within
the limits of Hotels policy and procedure, is responsible for
translating the business plan into the material and service
requirements of the hotel and plans and executes their
acquisition storage, and issuance
Responsibilities and duties for this position shall include, but not be limited to, the following areas
and activities. At management discretion, in Administration report to Financial Controller,
Collaboration with Receiving, storekeeper, direction may be given for tasks outside the scope of
work described as follows:
COST CONTROL
Ensures that market surveys are completed in co-ordination with the Executive Chef and
F&B Service Manager.
Performs related duties and special projects as assigned.
Maintains cost records as outlined in the Cost Control Manual.
Completes and distributes cost and sales potential reports as requested by Management.
Carries out daily random samples of receiving reports and market lists, investigates
quantity and price differences and reports unresolved discrepancies to the Financial
Controller.
Updates and distributes purchase price comparisons and sales statistics as required.
Updates and maintains production standard worksheets.
Provides timely month-end accounting information with pertinent observations to enable
completion of month-end financial reports.
Organises inventory taking for food and beverage, general supplies and operating
equipment.
COMMUNICATION:
Supervise the employees within the department, ensuring that the correct standards and
methods of service are maintained as stated in the Department’s Operations Manual.
Ensure that the Department’s Operation Budget is strictly adhered to and that all costs are
strictly controlled.
Ensure that all employees have a complete understanding of and adhere to the Hotel’s
Employee Rules and regulations
PROFESSIONAL SKILLS
3 to 5 years experience in a Purchasing / Cost control capacity
Ability to use major inventory control system
Established contact with various suppliers and market leaders in hotel & catering supplies
Currently holding a similar position.
Experience in working with and directing work team
Ability to make detailed analysis on financial findings both on written and oral
presentation
Proven communicator with negotiation skills
Experience in preparing budget
Communicate and gain commitment to action from a range of people
JOB PROFILE
DESIRABLE QUALIFICATIONS
- Must able to contact with all level of personnel within the hotel
- Male/female
- Good attitude, good grooming and good appearance
- Honestly-integrity, open mind and reliable and able to lead people
WORKING CONDITIONS
Office hours is as determined for the category of Purchasing Executive, willing to work long
hours as requirement
NEEDED ATRIBUTES
Attitudes:
High achievement, self motivate, clear thinker, analytical, friendly and an out going
personality, have a good sense of humor and able to work long hours effectively and
communicate well with people at all level
Temperament:
Calm, Sociable, Have sense of Humor and Adaptable
Oriental Hospitality Consultants – OrientalHospitality.com
BUSINESS ETHICS
We have pride in the work we do, how we present ourselves, and how we communicate with
our guests and our colleagues.
We always find the best way to solve a problem for a guest or a colleague.
We work closely with our colleagues in all departments to deliver the highest quality of
service on
all occasions.
We are proud to represent our hotel and our country to guests from all over the world.
We are happy to talk to our guests when they ask us questions about our hotel and about
Thailand.
CONFIDENTIALITY
The hotel requires that you will not (either during or after your employment), divulge
any
Information acquired by you about the company, its customers and associated business
to any
Third party without express authorization from Senior Management of the hotel.
Since the tasks and SOP’s are increasing, and will be revised at a later stage, it is
understood
That there will be some additional and new attachments in the future as the business
will be
Increasing and customer’s expectations will be even higher, therefore new tasks will
Added, as it shall be required.
I have read, understood and agree to this job description, all my duties and
responsibilities.
Job Description
DEPARTMENT : Accounting
SUPERVISES :
JOB SUMMARY : Responsible of making sure that all sales for food and beverage
are duly registered and that checks signed by guest staying at the hotel are properly
and immediately transmitted to the front office.
Responsibilities and duties for this position shall include, but not be limited to, the following areas
and activities. At management discretion, direction may be given for tasks outside the scope of work
described.
- All charges pertaining to the hotel guests must immediately be sent to front office so
that it is possible to constantly update the guest folio.
- Credit card and city ledger accounts are to be handled as per instructions in the Credit
manual.
- For any other charge, the cashier must make sure that the signature of the guest and
all other useful information are properly legible.
- At the end of duty, the cashier must prepared and envelope to deposit the cash taking
of the day, after having previously put aside the exact amount of his cash fund. The
cash fund will be put in to his safe deposit box whereas the envelope will be
deposited in the one reserved to the General Cashier. Front office cashier will witness
the deposit of the envelope in writing.
- The witness should not know the contents of envelope but will simply assure that it
has been deposited in the safe deposit box. All cashier should know the procedures of
controlling the cash funds.
- At the end of his/her duty, each cashier must do a cross balance of his daily summary.
Oriental Hospitality Consultants – OrientalHospitality.com
- All cancelled checks must indicate the reason of cancellation and the signature of a
responsible member staff. All price alternations must also be previously approved
- An efficient control of all money which are at his/her disposal and pertaining either to
his cash fund or sales receipts.
- Make sure that all sales are properly recorded and that signature of the guest legible.
In many cases, this will included the checking of credit cards.
- Control all checks which have been handed over to him irrespectively of whether they
have been used or not.
- To keep confidentiality.
JOB PROFILE
SKILLS AND KNOWLEDGE REQUIREMENTS
- Must be able to communicate in English writing and speaking and other languages
that are an advantage.
- Computer Literate.
DESIRABLE QUALIFICATIONS
- Must be able to contact with all levels of personnel within the hotel and with the hotel
guests.
- Honesty – Integrity.
WORKING CONDITIONS
Willing to work long hours.
NEEDED ATTRIBUTES
Aptitudes :
High achiever, self-motivated, clear thinker, analytical. Have a good sense of humor and able
to work long hours, effectively and communicate well with people at all levels.
Oriental Hospitality Consultants – OrientalHospitality.com
Temperament :
Calm, Sociable, Have sense of Humor and Adaptable.
BUSINESS ETHICS
We have pride in the work we do, how we present ourselves, and how we communicate with
our guests and our colleagues.
We always find the best way to solve a problem for a guest or a colleague.
We work closely with our colleagues in all departments to deliver the highest quality of
service on
all occasions.
We are proud to represent our hotel and our country to guests from all over the world.
We are happy to talk to our guests when they ask us questions about our hotel and about
Thailand.
CONFIDENTIALITY
The hotel requires that you will not (either during or after your employment), divulge
any
Information acquired by you about the company, its customers and associated business
to any
Third party without express authorization from Senior Management of the hotel.
Since the tasks and SOP’s are increasing, and will be revised at a later stage, it is
understood
That there will be some additional and new attachments in the future as the business
will be
Increasing and customer’s expectations will be even higher, therefore new tasks will
Added, as it shall be required.
I have read, understood and agree to this job description, all my duties and
responsibilities.
Job Description
JOB TITLE : Purchasing Executive
DEPARTMENT : Purchasing
Responsibilities and duties for this position shall include, but not be limited to, the following areas
and activities. At management discretion, in Administration report to Financial Controller,
Collaboration with Receiving, storekeeper, direction may be given for tasks outside the scope of
work described as follows:
- To process PR & PO at all related in General and Engineering with at least three
quotations for new item, except urgent request and for old item should be supported
document as repeat order by always bargaining and approved by Financial Controller
- To assure all supporting documents for PR&PO of Store Item, General are complete
& correct
- Placing order appropriate supplier by Phone or Fax and ensure regarding the
Quantity, Quality, Price agreement, Delivery time and term of Payment
- Communicated with department concerned to make sure the item request meets with
the requirement – identify need by sample, specification, detail brand etc
Oriental Hospitality Consultants – OrientalHospitality.com
- Follow up the outstanding orders immediately with tracing system
- Monthly comparison from supplier doing for market list for Perishable items such as:
Vegetables, Chicken, Meat and Fruits
- Doing custom clearance of delivery Import item, keep cleanliness in purchasing area
- Pick up urgent goods in case can not be delivered by suppliers and ready for
direct/cash purchases
- Always keep good relation with others in Purchasing, Receiving and other
Department
JOB PROFILE
SKILL AND KNOWLEDGE REQUIREMENTS
- Able to communicate in English writing and speaking in advance
- Preferable from hotel background, good in handling/solving problems
- Computer literate
DESIRABLE QUALIFICATIONS
- Must able to contact with all level of personnel within the hotel
- Male/female
- Good attitude, good grooming and good appearance
- Honestly-integrity, open mind and reliable and able to lead people
WORKING CONDITIONS
Office hours is as determined for the category of Purchasing Executive, willing to work long
hours as requirement
NEEDED ATRIBUTES
Attitudes:
Oriental Hospitality Consultants – OrientalHospitality.com
High achievement, self motivate, clear thinker, analytical, friendly and an out going
personality, have a good sense of humor and able to work long hours effectively and
communicate well with people at all level
Temperament:
Calm, Sociable, Have sense of Humor and Adaptable
BUSINESS ETHICS
We have pride in the work we do, how we present ourselves, and how we communicate with
our guests and our colleagues.
We always find the best way to solve a problem for a guest or a colleague.
We work closely with our colleagues in all departments to deliver the highest quality of
service on
all occasions.
We are proud to represent our hotel and our country to guests from all over the world.
We are happy to talk to our guests when they ask us questions about our hotel and about
Thailand.
CONFIDENTIALITY
The hotel requires that you will not (either during or after your employment), divulge
any
Information acquired by you about the company, its customers and associated business
to any
Third party without express authorization from Senior Management of the hotel.
Since the tasks and SOP’s are increasing, and will be revised at a later stage, it is
understood
That there will be some additional and new attachments in the future as the business
will be
Increasing and customer’s expectations will be even higher, therefore new tasks will
Added, as it shall be required.
I have read, understood and agree to this job description, all my duties and
responsibilities.
Resort &Spa
Job Description
DEPARTMENT : Purchasing
Responsibilities and duties for this position shall include, but not be limited to, the following areas
and activities. At management discretion, direction may be given for tasks outside the scope of work
as follows:
- To maintain competitive quotations of General items such as, Printing item, Guest
Supplies, Uniform, Advertising & any requirement from other Department (F&B,
Front Office, Spa, A&G)
- Input/record quotations in the data system
- Daily communication with Receiving Supervisor to make sure all delivery order are
on schedule requirement with the right specification and Best quality
- To process PR & PO at all related in general with at least three quotations for new
item, except urgent request and for old item should be supported document as repeat
order by always bargaining and approved by Purchasing Executive
- Placing order appropriate supplier by phone or fax and ensure regarding the quantity,
quality, price agreement, delivery time and term of payment
- Communicated with department concerned to make sure the item request meets with
the requirement – identify need by sample, specification, details brand etc
- Follow up the outstanding orders immediately with tracing system
- Reporting the special case in condition of urgent or need approval with Purchasing
Executive
- Supervising Purchasing Agent in daily operation
- Rotation with Purchasing Executive in handling daily Market List (food) for absences
of the Purchasing Agent
- Pick up urgent goods in case can not be delivered by suppliers and ready for
direct/cash purchases
- Always keep good relation with others in Purchasing, Receiving and other
Department
JOB PROFILE
SKILL AND KNOWLEDGE REQUIREMENTS
- Computer literate
DESIRABLE QUALIFICATIONS
- Must able to contact with all level of personnel within the hotel
- Male/female
- Honestly-integrity
WORKING CONDITIONS
Office hours is as determined for category of purchasing agent & willing working long hours
as requirement
NEEDED ATRIBUTES
Attitudes:
Oriental Hospitality Consultants – OrientalHospitality.com
High achievement, self motivate, clear thinker, analytical, friendly and an out going
personality, have a good sense of humor and able to work long hours effectively and
communicate well with people at all level
Temperament:
Calm, Sociable, Have sense of Humor and Adaptable
BUSINESS ETHICS
We have pride in the work we do, how we present ourselves, and how we communicate with
our guests and our colleagues.
We always find the best way to solve a problem for a guest or a colleague.
We work closely with our colleagues in all departments to deliver the highest quality of
service on
all occasions.
We are proud to represent our hotel and our country to guests from all over the world.
We are happy to talk to our guests when they ask us questions about our hotel and about
Thailand.
CONFIDENTIALITY
The hotel requires that you will not (either during or after your employment), divulge
any
Information acquired by you about the company, its customers and associated business
to any
Third party without express authorization from Senior Management of the hotel.
Since the tasks and SOP’s are increasing, and will be revised at a later stage, it is
understood
That there will be some additional and new attachments in the future as the business
will be
Increasing and customer’s expectations will be even higher, therefore new tasks will
Added, as it shall be required.
I have read, understood and agree to this job description, all my duties and
responsibilities.
Oriental Hospitality Consultants – OrientalHospitality.com
Employee:…………………………………. Signed: ……………………………Date: ...........
Job Description
DEPARTMENT : Accounting
JOB SUMMARY : His duty to see that all merchandise received at the hotel has
been properly ordered and that the goods are in perfect condition before transmitting
them to the general stores or the different departments and also helping the purchasing
day to day operation.
Responsibilities and duties for this position shall include, but not be limited to, the following areas
and activities. At management discretion, direction may be given for tasks outside the scope of work
described.
- Compare the invoice or receiving record accompanying the goods against purchase
order and see the quantity and description agree.
- The Receiving Supervisor must be keep the copies of acknowledgement receipt from
respective department.
- Record Daily Receiving Summary and follow up the outstanding items immediately.
- Follow up the outstanding orders with a tracing system, so that goods could be
received on time or possible be earlier.
Oriental Hospitality Consultants – OrientalHospitality.com
- Any goods delivered at the hotel must be justified by a purchase document (Purchase
Order, Purchase Request, Market List etc).
- All goods must be transmitted to the general stores or to the department concerned.
- Any goods leaving the hotel such as returnable containers must be registered and
verified.
JOB PROFILE
SKILLS AND KNOWLEDGE REQUIREMENTS
- Computer Literate.
DESIRABLE QUALIFICATIONS
- Must be able to contact with all levels of personnel within the hotel.
- Honesty – Integrity.
WORKING CONDITIONS
Office hours is as determined for the category of Purchasing/Receiving Supervisor staff and
willing to work long hours during month end closing.
NEEDED ATTRIBUTES
Aptitudes :
Oriental Hospitality Consultants – OrientalHospitality.com
High achiever, self-motivated, clear thinker, analytical. Have a good sense of humor and able
to work long hours, effectively and communicate well with people at all levels.
Temperament :
Calm, Sociable, Have sense of Humor and Adaptable.
BUSINESS ETHICS
We have pride in the work we do, how we present ourselves, and how we communicate with
our guests and our colleagues.
We always find the best way to solve a problem for a guest or a colleague.
We work closely with our colleagues in all departments to deliver the highest quality of
service on
all occasions.
We are proud to represent our hotel and our country to guests from all over the world.
We are happy to talk to our guests when they ask us questions about our hotel and about
Thailand.
CONFIDENTIALITY
The hotel requires that you will not (either during or after your employment), divulge
any
Information acquired by you about the company, its customers and associated business
to any
Third party without express authorization from Senior Management of the hotel.
Since the tasks and SOP’s are increasing, and will be revised at a later stage, it is
understood
That there will be some additional and new attachments in the future as the business
will be
Increasing and customer’s expectations will be even higher, therefore new tasks will
Added, as it shall be required.
I have read, understood and agree to this job description, all my duties and
responsibilities.
Oriental Hospitality Consultants – OrientalHospitality.com
Employee:…………………………………. Signed: ……………………………Date: ..........
Job Description
DEPARTMENT : Accounting
SUPERVISES :
JOB SUMMARY : Pay all employees correctly and on timely basis via
computerized payroll system and liase with Personnel
department to ensure payroll records are accurately maintained,
also ensure confidentiality at all times.
Responsibilities and duties for this position shall include, but not be limited to, the following areas
and activities. At management discretion, direction may be given for tasks outside the scope of work
described.
- Review all output from the payroll system, initiate correction or adjustments
accordingly.
- Prepared manual holiday and termination pay, payroll deductions, payroll journal and
Manpower monthly report.
- Calculation of salaries and wages and preparation of all pay slips and pay journal.
- Ensure for payment of payable tax and reporting to Tax Office deadline are met, to
avoid any penalties.
- To keep confidentiality.
JOB PROFILE
- Must be able to communicate in English writing and speaking and other languages
that are an advantage.
- Computer Literate.
DESIRABLE QUALIFICATIONS
- Must be able to contact with all levels of personnel within the hotel and with the hotel
guests.
- Honesty – Integrity.
WORKING CONDITIONS
Office hours is as determined for the category of Paymaster staff and willing to work long
hours during month end closing.
NEEDED ATTRIBUTES
Aptitudes :
Oriental Hospitality Consultants – OrientalHospitality.com
High achiever, self-motivated, clear thinker, analytical. Have a good sense of humor and able
to work long hours, effectively and communicate well with people at all levels.
Temperament :
Calm, Sociable, Have sense of Humor and Adaptable.
BUSINESS ETHICS
We have pride in the work we do, how we present ourselves, and how we communicate with
our guests and our colleagues.
We always find the best way to solve a problem for a guest or a colleague.
We work closely with our colleagues in all departments to deliver the highest quality of
service on
all occasions.
We are proud to represent our hotel and our country to guests from all over the world.
We are happy to talk to our guests when they ask us questions about our hotel and about
Thailand.
CONFIDENTIALITY
The hotel requires that you will not (either during or after your employment), divulge
any
Information acquired by you about the company, its customers and associated business
to any
Third party without express authorization from Senior Management of the hotel.
Since the tasks and SOP’s are increasing, and will be revised at a later stage, it is
understood
That there will be some additional and new attachments in the future as the business
will be
Increasing and customer’s expectations will be even higher, therefore new tasks will
Added, as it shall be required.
Oriental Hospitality Consultants – OrientalHospitality.com
I have read, understood and agree to this job description, all my duties and
responsibilities.
Job Description
JOB TITLE : Purchasing Agent
DEPARTMENT : Purchasing
SUPERVISES :
JOB SUMMARY : His duty to handle order for market list (Food & Beverage),
perishable and non perishable item (store item) and other
required from other department in related of Food &
Beverages item
Responsibilities and duties for this position shall include, but not be limited to, the following areas
and activities. At management discretion, direction may be given for tasks outside the scope of work
described.
- To maintenance competitive quotation for market list, groceries F&B item, Perishable
and non Perishable item and airflow
- Daily communication with Exec. Chef or his assistant, FB store keeper and other
required department to make sure all the request item meet with the requirements
with right specification and good quality
- To prepare Market List comparison every two weeks and authorized by Purchasing
Executive
- Processing daily market list and placing order appropriate supplier by Phone or Fax
and ensure regarding the Quantity, Quality, Price agreement, Delivery time and term
of Payment
- Process PR and PO other department in related of F&B with at least three quotations
for new item, except urgent request and old item should be supported document as
repeat order by always bargaining and approved by Purchasing Executive
- Pick up urgent goods in case can not be delivered by suppliers & ready for direct/cash
purchases
- Always keep good relation with others in purchasing, receiving and other department
JOB PROFILE
- Computer literate
DESIRABLE QUALIFICATIONS
- Must able to contact with all level of personnel within the hotel
- Male/female
- Honestly-integrity
Oriental Hospitality Consultants – OrientalHospitality.com
WORKING CONDITIONS
Office hours is as determined for the category of purchasing agent and willing working long
hours as requirement
NEEDED ATRIBUTES
Attitudes:
High achievement, self motivate, clear thinker, analytical, friendly and an out going
personality, have a good sense of humor and able to work long hours effectively and
communicate well with people at all levels
Temperament:
Calm, Sociable, Have sense of Humor and Adaptable
BUSINESS ETHICS
We have pride in the work we do, how we present ourselves, and how we communicate with
our guests and our colleagues.
We always find the best way to solve a problem for a guest or a colleague.
We work closely with our colleagues in all departments to deliver the highest quality of
service on
all occasions.
We are proud to represent our hotel and our country to guests from all over the world.
We are happy to talk to our guests when they ask us questions about our hotel and about
Thailand.
CONFIDENTIALITY
The hotel requires that you will not (either during or after your employment), divulge
any
Information acquired by you about the company, its customers and associated business
to any
Third party without express authorization from Senior Management of the hotel.
Since the tasks and SOP’s are increasing, and will be revised at a later stage, it is
understood
That there will be some additional and new attachments in the future as the business
will be
Increasing and customer’s expectations will be even higher, therefore new tasks will
Added, as it shall be required.
Oriental Hospitality Consultants – OrientalHospitality.com
I have read, understood and agree to this job description, all my duties and
responsibilities.
Job Description
DEPARTMENT : Accounting
JOB SUMMARY : Supervise all of stores in the hotel and together with the Store
man maintaining, recording/inventory, issuing and purchasing every single store items.
Responsibilities and duties for this position shall include, but not be limited to, the following
areas and activities. At management discretion, direction may be given for tasks outside the scope
of work described.
- Inventories:
1. Take a physical inventory of all stocks by writing the quantities directly on the
inventory card and verify the balances on the inventory Fidelio system.
2. Add all quantities recorded in each department and multiply the total with average
price to arrive at the value consumed by each department.
3. Add up the amount consumed by the different departments to obtain the total of the
consumption for the item during the month.
4. Make the balance of the value for each article, the opening stock plus the purchases of
the month less the total consumption must correspond to the value of the physical
inventory.
5. Make a summary of all consumptions which have been allocated to the different
expenses accounts.
6. Total up the values of the physical inventory which appear on the single stock sheets.
The responsibilities are:
- As representative of Accounting office, Store Supervisor will check all variations in
operating equipment.
- He will assist the Chief Steward in the preparation of the operating equipment.
- He controls all inventories appearing on the balance sheet of the hotel including F&B
and cigarettes
- Together with Store man, he will make sure that we have enough stock for operation.
JOB PROFILE
SKILLS AND KNOWLEDGE REQUIREMENTS
- Must be able to contact with all levels of personnel within the hotel.
Temperament :
Calm, Sociable, Have sense of Humor and Adaptable.
BUSINESS ETHICS
We have pride in the work we do, how we present ourselves, and how we communicate with
our guests and our colleagues.
We always find the best way to solve a problem for a guest or a colleague.
We work closely with our colleagues in all departments to deliver the highest quality of
service on
all occasions.
We are proud to represent our hotel and our country to guests from all over the world.
We are happy to talk to our guests when they ask us questions about our hotel and about
Thailand.
CONFIDENTIALITY
The hotel requires that you will not (either during or after your employment), divulge
any
Information acquired by you about the company, its customers and associated business
to any
Third party without express authorization from Senior Management of the hotel.
Since the tasks and SOP’s are increasing, and will be revised at a later stage, it is
understood
That there will be some additional and new attachments in the future as the business
will be
Increasing and customer’s expectations will be even higher, therefore new tasks will
Added, as it shall be required.
Oriental Hospitality Consultants – OrientalHospitality.com
I have read, understood and agree to this job description, all my duties and
responsibilities.
Job Description
DEPARTMENT : Accounting
SUPERVISES :
JOB SUMMARY : Prepare and issuing items F&B from stores and up-date the
stock.
Responsibilities and duties for this position shall include, but not be limited to, the following areas
and activities. At management discretion, direction may be given for tasks outside the scope of work
described.
- Prepare the requisitions from every department and organize the delivery time.
- Update the stock in the system and must balance with the actual goods in the store.
- Together with Store Supervisor applies the requisition in order to have standard stock.
- Make sure that every requisition must be authorized by department head concern
before issuing.
Oriental Hospitality Consultants – OrientalHospitality.com
- Make sure that we have enough stock in the store for covering hotel operation.
- Make sure that we use “FIFO” system ( First In First Out ) and with average price.
JOB PROFILE
- Computer Literate.
DESIRABLE QUALIFICATIONS
- Must be able to contact with all levels of personnel within the hotel.
- Honesty – Integrity.
WORKING CONDITIONS
Office hours is as determined for the category of F&B Storeman staff and willing to work
long hours during month end closing.
NEEDED ATTRIBUTES
Aptitudes :
High achiever, self-motivated, clear thinker, analytical. Have a good sense of humor and able
to work long hours, effectively and communicate well with people at all levels.
Oriental Hospitality Consultants – OrientalHospitality.com
Temperament :
Calm, Sociable, Have sense of Humor and Adaptable.
BUSINESS ETHICS
We have pride in the work we do, how we present ourselves, and how we communicate with
our guests and our colleagues.
We always find the best way to solve a problem for a guest or a colleague.
We work closely with our colleagues in all departments to deliver the highest quality of
service on
all occasions.
We are proud to represent our hotel and our country to guests from all over the world.
We are happy to talk to our guests when they ask us questions about our hotel and about
Thailand.
CONFIDENTIALITY
The hotel requires that you will not (either during or after your employment), divulge
any
Information acquired by you about the company, its customers and associated business
to any
Third party without express authorization from Senior Management of the hotel.
Since the tasks and SOP’s are increasing, and will be revised at a later stage, it is
understood
That there will be some additional and new attachments in the future as the business
will be
Increasing and customer’s expectations will be even higher, therefore new tasks will
Added, as it shall be required.
Oriental Hospitality Consultants – OrientalHospitality.com
I have read, understood and agree to this job description, all my duties and
responsibilities.
Job Description
DEPARTMENT : Accounting
SUPERVISES :
JOB SUMMARY : His duty to see that all merchandise received at the hotel has
been properly ordered and that the goods are in perfect condition before transmitting
them to the general stores or the different departments and prepare and issuing items
from stores.
Responsibilities and duties for this position shall include, but not be limited to, the following areas
and activities. At management discretion, direction may be given for tasks outside the scope of work
described.
- Compare the invoice or receiving record accompanying the goods against purchase
order and see the quantity and description agree.
- Receiving clerk must be kept the copies of acknowledgement receipt from respective
department.
- Record Daily Receiving Summary and follow up the outstanding items immediately.
Oriental Hospitality Consultants – OrientalHospitality.com
- Prepare the requisitions from every department and organize the delivery time.
- Update the stock in the system and together with Store Supervisor applies the
requisition in order to have standard stock.
- Any goods delivered at the hotel must be justified by a purchase document (Purchase
Order, Purchase Request, Market List etc).
- All goods must be transmitted to the general stores or to the department concerned.
- Any goods leaving the hotel such as returnable containers must be registered and
verified.
JOB PROFILE
- Computer Literate.
DESIRABLE QUALIFICATIONS
- Must be able to contact with all levels of personnel within the hotel.
- Honesty – Integrity.
WORKING CONDITIONS
Oriental Hospitality Consultants – OrientalHospitality.com
Office hours is as determined for the category of Receiving Clerk – Store man staff and
willing to work long hours during month end closing.
NEEDED ATTRIBUTES
Aptitudes :
High achiever, self-motivated, clear thinker, analytical. Have a good sense of humor and able
to work long hours, effectively and communicate well with people at all levels.
Temperament :
Calm, Sociable, Have sense of Humor and Adaptable.
BUSINESS ETHICS
We have pride in the work we do, how we present ourselves, and how we communicate with
our guests and our colleagues.
We always find the best way to solve a problem for a guest or a colleague.
We work closely with our colleagues in all departments to deliver the highest quality of
service on
all occasions.
We are proud to represent our hotel and our country to guests from all over the world.
We are happy to talk to our guests when they ask us questions about our hotel and about
Thailand.
CONFIDENTIALITY
The hotel requires that you will not (either during or after your employment), divulge
any
Information acquired by you about the company, its customers and associated business
to any
Third party without express authorization from Senior Management of the hotel.
Since the tasks and SOP’s are increasing, and will be revised at a later stage, it is
understood
That there will be some additional and new attachments in the future as the business
will be
Increasing and customer’s expectations will be even higher, therefore new tasks will
Added, as it shall be required.
Oriental Hospitality Consultants – OrientalHospitality.com
I have read, understood and agree to this job description, all my duties and
responsibilities.
Job Description
DEPARTMENT : Accounting
JOB SUMMARY : To assist the Management in the never ending process of the
Cycle of control: Planning, Comparing and Correcting. providing Management with a
cost of Food and Beverage together with informative operational data quickly and
accurate.
Responsibilities and duties for this position shall include, but not be limited to, the following areas
and activities. At management discretion, direction may be given for tasks outside the scope of work
described.
Daily Duties:
- Performing and supervising the following control procedures:
Receiving practice, Storing practice, Issuing practice, Costing, Food Cooking
Butchering Portion size and alcohol proof test, forecasting, performing and analyzing
all cost reports, inventory taking and checking all End of the month closing
procedures.
- Compare original storeroom requisition against copy from area requisition to
eliminate alterations.
- Evaluate Butcher shop requisitions.
- Evaluate inter-kitchen transfer.
- Summarize beverages for cooking and food to bars.
- Summarize and reconcile direct food & bar issues.
- Calculate the cost of office’s meals.
- Prepare daily Food and Beverage cost report.
Oriental Hospitality Consultants – OrientalHospitality.com
Weekly Duties:
- Take physical bar inventory and check per stock.
- Perform butcher and cooking test and keep portion sizes and portion costs up to date.
- Take alcohol proof tests and check the bottles for proof decal.
- Take butcher inventories and calculate the difference between the book and actual
issues.
Monthly Duties:
- Take physical inventories in the Food and Beverage storerooms.
- Check any difference of actual physical inventory , book inventory and prepare an
over/short list.
- Price, extend and total the storeroom inventories.
- Summarize recapitulation of purchases & reconcile the total figure with the Account
Payable staff.
- Prepare the Food and Beverage costs reconciliation.
- Prepare the monthly Food and Beverage cost reports.
- File all documents and work papers of the previous month.
- Responsible under the direction of the Financial Controller, to safe guard the
company’s investment in Food and Beverage inventory.
- To provide management with accurate and timely operational cost figures.
- He must make during each week, several spot checks on procedures of purchasing,
receiving, storing, issuing, preparing and portioning.
- Supervising the Cost Control Officer works.
- To keep costs in line with what they should be (budget) and attain the maximum
gross profit on food and beverage sales.
- Eliminate waste, pilferage or losses of food and beverage.
- Lower the cost without reducing the established quality or quantity of the portions.
- Make it possible to supply better food and drinks without increasing the cost.
JOB PROFILE
SKILLS AND KNOWLEDGE REQUIREMENTS
- Computer Literate.
DESIRABLE QUALIFICATIONS
- Must be able to contact with all levels of personnel within the hotel.
- Honesty – Integrity.
Oriental Hospitality Consultants – OrientalHospitality.com
WORKING CONDITIONS
Office hours is as determined for the category of Cost Analyst and willing to work long hours
during month end and year end closing or inventory.
NEEDED ATTRIBUTES
Attitudes :
High achiever, self-motivated, clear thinker, analytical. Have a good sense of humor and able
to work long hours, effectively and communicate well with people at all levels.
Temperament :
Calm, Sociable, Have sense of Humor and Adaptable.
BUSINESS ETHICS
We have pride in the work we do, how we present ourselves, and how we communicate with
our guests and our colleagues.
We always find the best way to solve a problem for a guest or a colleague.
We work closely with our colleagues in all departments to deliver the highest quality of
service on
all occasions.
We are proud to represent our hotel and our country to guests from all over the world.
We are happy to talk to our guests when they ask us questions about our hotel and about
Thailand.
CONFIDENTIALITY
The hotel requires that you will not (either during or after your employment), divulge
any
Information acquired by you about the company, its customers and associated business
to any
Third party without express authorization from Senior Management of the hotel.
Since the tasks and SOP’s are increasing, and will be revised at a later stage, it is
understood
That there will be some additional and new attachments in the future as the business
will be
Increasing and customer’s expectations will be even higher, therefore new tasks will
Added, as it shall be required.
Oriental Hospitality Consultants – OrientalHospitality.com
I have read, understood and agree to this job description, all my duties and
responsibilities.
Job Description
DEPARTMENT : Accounting
SUPERVISES :
JOB SUMMARY : His function entail the daily checking of guest folio and
consequently all operations which have been done during the day as well as Food &
Beverage revenue.
Responsibilities and duties for this position shall include, but not be limited to, the following areas
and activities. At management discretion, direction may be given for tasks outside the scope of work
described.
- Prepare the list of Rebates or allowances, make sure the total rebates or allowances
agree with the total of the system. And also he will see to it that each charge voucher
has been correctly approved.
- Check again all department totals against the summaries and charge voucher.
- Post all other charges which have not been charged yet to the guest folios.
- Check the trial balance at the closing of operations see to it that the total of each folio
is correct.
- Registered all the charge vouchers which have been charged to the clients accounts
and which come from all different departments, verify the same with the various
summaries.
JOB PROFILE
- Must be able to communicate in English writing and speaking and other languages
that are an advantage.
- Computer Literate.
DESIRABLE QUALIFICATIONS
- Must be able to contact with all levels of personnel within the hotel and with the hotel
guests.
- Honesty – Integrity.
NEEDED ATTRIBUTES
Aptitudes :
High achiever, self-motivated, clear thinker, analytical. Have a good sense of humor and able
to work long hours, effectively and communicate well with people at all levels.
Temperament :
Calm, Sociable, Have sense of Humor and Adaptable.
BUSINESS ETHICS
We have pride in the work we do, how we present ourselves, and how we communicate with
our guests and our colleagues.
We always find the best way to solve a problem for a guest or a colleague.
We work closely with our colleagues in all departments to deliver the highest quality of
service on
all occasions.
We are proud to represent our hotel and our country to guests from all over the world.
We are happy to talk to our guests when they ask us questions about our hotel and about
Thailand.
CONFIDENTIALITY
The hotel requires that you will not (either during or after your employment), divulge
any
Information acquired by you about the company, its customers and associated business
to any
Third party without express authorization from Senior Management of the hotel.
Since the tasks and SOP’s are increasing, and will be revised at a later stage, it is
understood
That there will be some additional and new attachments in the future as the business
will be
Increasing and customer’s expectations will be even higher, therefore new tasks will
Oriental Hospitality Consultants – OrientalHospitality.com
Added, as it shall be required.
I have read, understood and agree to this job description, all my duties and
responsibilities.
Job Description
DEPARTMENT : Accounting
SUPERVISES :
JOB SUMMARY :
Responsibilities and duties for this position shall include, but not be limited to, the following areas
and activities. At management discretion, direction may be given for tasks outside the scope of work
described.
JOB PROFILE
SKILLS AND KNOWLEDGE REQUIREMENTS
DESIRABLE QUALIFICATIONS
- Must be able to contact with all levels of personnel within the hotel.
- Honesty – Integrity.
Oriental Hospitality Consultants – OrientalHospitality.com
- Open minded & reliable
WORKING CONDITIONS
Office hours is as determined for the category of Confidential Secretary and willing to work
long hours during month end and year end closing or budget preparation.
NEEDED ATTRIBUTES
Aptitudes :
High achiever, self-motivated, clear thinker, analytical. Have a good sense of humor and able
to work long hours, effectively and communicate well with people at all levels.
Temperament :
Calm, Sociable, Have sense of Humor and Adaptable.
BUSINESS ETHICS
We have pride in the work we do, how we present ourselves, and how we communicate with
our guests and our colleagues.
We always find the best way to solve a problem for a guest or a colleague.
We work closely with our colleagues in all departments to deliver the highest quality of
service on
all occasions.
We are proud to represent our hotel and our country to guests from all over the world.
We are happy to talk to our guests when they ask us questions about our hotel and about
Thailand.
CONFIDENTIALITY
The hotel requires that you will not (either during or after your employment), divulge
any
Information acquired by you about the company, its customers and associated business
to any
Third party without express authorization from Senior Management of the hotel.
Since the tasks and SOP’s are increasing, and will be revised at a later stage, it is
understood
That there will be some additional and new attachments in the future as the business
will be
Oriental Hospitality Consultants – OrientalHospitality.com
Increasing and customer’s expectations will be even higher, therefore new tasks will
Added, as it shall be required.
I have read, understood and agree to this job description, all my duties and
responsibilities.
Job Description
JOB TITLE : Information Technology Manager
DEPARTMENT : Purchasing
SUPERVISES :
JOB SUMMARY : Under the general guidance of the Financial Controller and within
the limits hotels policy and procedure, is responsible for translating
the business plan the material and service requirements of the hotel
and plans and executes their acquisition storage, and issuance
PROFESSIONAL SKILLS
Knowledge of windows based applications including Microsoft Office and Access, plus
Windows
Knowledge of hotel PMS, preferably Micros/Fidelio if not, knowledge of a PC based
PMS.
Knowledge of network systems, preferably LAN networks.
Information Technology or Computer Science preferred.
Previous role as IT Manager in other hotel preferred.
Role which has encompassed considerable exposure to a hotel PMS e.g. Night Manager,
Front Office Manager, cost Controller, Accountant.
Extensive experience at the above level required.
Work needs to be extremely accurate, attention to detail a must.
Analytical approach to resolving problems.
Need to communicate well with a variety of people.
Able to establish rapport readily with new people.
Training of staff to be a major priority.
Oriental Hospitality Consultants – OrientalHospitality.com
SKILL AND KNOWLEDGE REQUIREMENTS
Able to communicate in English writing and speaking in advance
Technically minded.
Patient, analytical.
Easy going, non confrontational.
WORKING CONDITIONS
Must be flexible, to be available to offer assistance 24 hours per day, 7 days per week
NEEDED ATRIBUTES
Attitudes:
High achievement, self motivate, clear thinker, analytical, friendly and an out going
personality, have a good sense of humor and able to work long hours effectively and
communicate well with people at all level
Temperament:
Calm, Sociable, Have sense of Humor and Adaptable
BUSINESS ETHICS
We have pride in the work we do, how we present ourselves, and how we communicate with
our guests and our colleagues.
We always find the best way to solve a problem for a guest or a colleague.
We work closely with our colleagues in all departments to deliver the highest quality of
service on all occasions.
We are proud to represent our hotel and our country to guests from all over the world.
We are happy to talk to our guests when they ask us questions about our hotel and about
Thailand.
CONFIDENTIALITY
The hotel requires that you will not (either during or after your employment), divulge
any
Information acquired by you about the company, its customers and associated business
to any
Third party without express authorization from Senior Management of the hotel.
Since the tasks and SOP’s are increasing, and will be revised at a later stage, it is
understood
That there will be some additional and new attachments in the future as the business
will be
Oriental Hospitality Consultants – OrientalHospitality.com
Increasing and customer’s expectations will be even higher, therefore new tasks will
Added, as it shall be required.
I have read, understood and agree to this job description, all my duties and
responsibilities.