PRESENTED BY

AHMAD ALI SYED SHERAZI

ADEEL AHMAD GHAZNAVI

TAYYAB KHALIL

ABDUL WASIF
 Topic
STRATEGIES FOR
SUCCESSFUL BUSINESS AND
GROUP MEETING
 Why strategies for successful
business and group meetings are
important
 For survival of successful business you
need strategies
 To coupe with rivals ,competitors and to
stay alive in market
 A business organization is like a team
 Take your team along side you with group
meeting
Strategies For Successful Business
 Corporate -level strategy
 Business -level strategy
 Organizational functional strategy
 Definition Of Group
 Purposive discourse between two or
more people

Types of group meeting

1. Informal Group (Unplanned , free-flowing
discourse )
2. Formal Group (clear ,planned purpose)
 Informal Group Meetings
 Casually chat over coffee
 Meet after work
 Get together for purely social occasions
 Meetings to socialize ,to interact often
spontaneously without plan
 Act as a bridge for more formal and
directed meetings in future
 Formal Group Meetings
 Also called the task-oriented group
meetings
 Search for answers to problems in these
meetings, course of actions,
recommendations to a higher authority
 You may meet to change a policy
 Decisions for solving specific problems
 Decisions for taking steps to implement a
solution
 Formation Of groups
 There must be an interpersonal attraction between the
group members
 They must go through an inter personal ritual before
moving towards solving a problem
Four Stages In The Formation Of Groups
1. Forming
2. Storming
3. Norming
4. Performing
Forming
 It is the orientation phase for group members
Storming
 In this stage they begin to have conflicts and
arguments
Norming
 Members work to solve conflicts and recognize
acceptable kinds of conduct
Performing
 Here the group begins to achieve its goal
Purposes And Kind Of Meeting
 Informational Meeting
 Suggested Solution Meeting
 Problem Solving Meeting
Informational Meetings
 These meetings are to clarify some thing
and to give information

 Changes in reporting procedures in the purchasing

department
 Report on the company’s strategic plans for the next
fiscal year
 Announcement of the new mission statement
Suggested Solution Meetings
 The meetings in which we suggest
solution for any problem or regarding any
task
1. A supervisor senses a problem and desires a
meeting to review options on addressing the
problem.
2. A memo or E-mail message is sent to all
staffers asking for possible options on
removing the problem
3. Suggestions are tabulated and distributed to all
respondents
4. A meeting is called to discuss all possible
options
Problem-Solving Meetings
The meetings in which we are there to solve
a specific problem
 In these meetings the group tries to solve the
problem
 The major problem is suggested early in the
meeting
 Participants give solution by discussing and
evaluating them
 Participants arrive at a decision for further action
 Solving Problems In Meetings Or
Groups
Authorization for a committee
 A committee is formed to solve a specific
problem
 Charges to committees must be vividly
clear
 The precise problem to be solved must be
unambiguous
 Methods Of Solving Problems in
Meetings
Background analysis
 For solving problems in meetings we do
background analysis
It consist of 3 steps
 State the problem in an affirmative tone
 Define and limit the problem
 Collect facts on history of the problems
State The Problem In Affirmative Tone
 Problems should be stated in a positive manner
 Negative wordings must be avoided
Define And limit The Problem
 They must be defined properly and the problem must be
limited with proper study of the product
Collect facts on the history of the problem
 How long has the problem existed?
 Describe the symptoms of the problem
 What is the extent of the problem?
 Can we tentatively guess at the possible causes and
effects of the problem?
 How do other companies handle the problem?
 Solution Discovery
Establish Criteria
 The solution must be acceptable to the
Environmental Protection Agency and the
company
 The solution should have little impact on the
earning per share
 The supply of energy must be adequate to
cover energy needs into the next century
list Possible Solution
Solution Evaluation
 The solution must be evaluated well
 All the questions regarding solution of the
problem must be kept in mind
 Leadership Responsibilities In
Meetings
Kinds of leadership
1. Authoritarian
2. Leaderless
3. Democratic
Authoritarian
 High control
 Speak often and loudly
 Issues orders and commands
 Suggest that higher authority supports his
or her position
 Such leadership characteristics do not
belong in our current system of group
meetings
Democratic
 Medium control
 All participants have the right to be heard
 Major goal is to help the group make the
best decision rather than force them into
it
Planning Step Before The Meeting
1. Review The Problem And Determine The
Precise Purpose
2. Decide Who Should Participate
3. Arrange For Meeting Date, Time And
Place
4. Create An agenda
5. Distribute The Announcement For The
Meeting
6. Check On Physical arrangement
Procedure During The Meeting
1. Begin With An Opening Statement
2. Stimulate Discussion
3. Understand The Role Of The Participant
4. Interpret Data For Solution Evaluation
Follow –Up After The Meeting
 Name of the organization ,department or
group
 Date , time , place meeting
 Name of member present , including who
chaired the meeting
 Signature of the secretary who recorded
the minutes
 Participant Responsibility In
Meetings
Preparation For Meeting
 Personal preparation for meeting
 Do your homework
 Collect information
Effective Participant Role In Meetings
1. Organizer
2. Clarifier
3. Questioner
4. Factual Contributor
5. Energizer
6. Critical Tester
7. Helper Of Others
8. Idea Creator
9. Conciliator