FINDING EXCEL 2003 MENU COMMANDS

ON THE EXCEL 2007 RIBBON

File Edit View Insert Format

That Darn Ribbon!

While Excel 2007 has fantastic
new features, adjusting to the
ribbon provides the greatest
frustration. I spent the first
2 weeks wondering, “now where
the heck would they have put the
XYZ command?” This card
shows you most of the Excel
2003 menus. The color squares
on the menu will point you to the
correct ribbon tab (using the
color keyed ribbon at the bottom
of this card).

Minimizing the Ribbon

Right click the ribbon and choose
Minimize so that it doesn’t take
Tools Data Window Help up too much space. When you
click on a ribbon tab, the ribbon
will expand temporarily.

Customize the QAT

The Save, Undo, & Redo buttons
next to the round office icon are
the Quick Access Toolbar. Right
click this and choose to move it
below the ribbon. Then, right
click and choose to customize.
Add your favorite commands to
the QAT, since it is always
visible! Note: If a menu
command on this card is shown
with a black square, you will have
to add it to the QAT. In the Cus-
Commands with no square, such as tomize dialog, choose “Com-
tool bar customization and the Office mands Not in the Ribbon” from
Assistant (Clippy) are no longer the left dropdown to find these
available. Clippy has been banished commands.
to a cave in S. Carolina.

Excel 2003 Standard and Formatting Toolbars

To find a command in Excel 2007, use the color Black indicates that the command is not on the ribbon.
code on the Excel 2003 menu to find the correct You must add it to the Quick Access Toolbar using
Excel 2007 ribbon tab. Excel Options - Customize if you need this command

Note:
The File menu
commands are
hidden behind the
Office Icon
 Excel Tips
Use Filter to find records in a list
This works with any list of data, provided there are headers
in the first row. Select a cell in the list and select Home >
Sort & Filter > Filter or press Ctrl+T to convert the range to
an intelligent table.
A dropdown will appear for each header. From the dropdown
choose one or more values from the list, or use the Text or
Date filters to search for records matching a pattern.
Highlight with Conditional Formatting Excel Short Cut Keys
Make a formula result appear in red anytime that the answer F2 – Edit Cell
exceeds a certain value. Select cells and choose Home > Ctrl+; – Enter Date
Conditional Formatting > Highlight Cells Rules > Greater Ctrl+: – Enter Time
Than. Also, try out the Data Bars, Color Scales or Icon Sets F4 – Toggle relative/absolute/mixed
on a range of numeric values. Caution: Don’t include the F5 – GoTo
total cell when applying these effects. F7 – Spell Check
Ctrl+Shift+- – Remove Borders
Ctrl+~ – Toggle Formulas/Values
Ctrl+A (after typing function) – Fx Wizard
Alt+F1 - Create Chart From Selection
Ctrl+Enter – Fill Selection with entry
Alt+Enter – Start new line in cell
End Home – Go to last active cell
End <any arrow key> – Go to edge of range
Ctrl+T - convert current region to a table

Custom Number Formats

Ctrl+1 > Number > Custom
#,##0,K – Display values in thousands
# ??/??? – Display as a mixed fraction
# ?/8 – Display to the nearest 1/8th
[h]:mm – display times in excess of 24 hours
Relative vs. Absolute References
Typically, a cell reference in a formula, such as “=B2*C4” Consolidating Data
contains relative references. When you copy a formula with See www.MrExcel.com/tip035.shtml for 5 crucial
a relative reference, the referenced cell changes. methods for consolidating data.
When you want a copied formula to always point to a
particular cell, use Cool New Features
$ signs in Data - Remove Duplicates
Use Home > Find & Select > Go To Special > Visible the reference: View - Page Layout
Cells Only (or Alt+;) to select only the visible cells from a Review - Translate
filter. Formulas - Watch Window
Data - Subtotal
Upgrading Gotchas
See http://www.mrexcel.com/pressarticles.html for five
things to know when upgrading © 2007 MrExcel.com

Power Tips
Create Dropdown in Cell with Validation
Type a list in an out-of-the-way location on the worksheet.
Select the cell where you want the dropdown. Choose Data
- Data Validation. In the Allow field, select List and then
specify list in Range field.
Unleash Power with CSE Formulas
Replace literally thousands of formulas with a single CSE
formula. After typing the formula, hold down Ctrl, Shift while
hitting Enter. If you entered the formula correctly, you will
see curly braces surrounding the formula in the formula bar.
CSE Example 1:
Consider this database of units sold and retail prices. Al-
though there are 5,000+ entries, this single formula will sum
the quantity * price for all of the rows:
Paste Values to Freeze Formulas
If you have a column of formulas and
want to delete the formula’s precedents,
you will have to convert the formulas
to values. Copy the range to the
c lipboard. Use the bottom half of the
Paste icon to open the dropdown and
choose Paste Values.

Visit www.MrExcel.com Daily!

★ Message Board – Fast Answers ★
★ Daily 2-Minute Video Podcast ★
★ Over 585 Articles on Excel ★
★ VBA Automation Solution ★

MrExcel.com
Use the new SUMIFS function to replace CSE formulas
for summing based on multiple conditions.

Bill Jelen ★ Consult@MrExcel.com ★ (330) 715-2875

Pivot tables are Excel’s most powerful feature.

For a complete guide to every nook and cranny in Excel
Summarize 1,000,000 rows of data in a few mouse clicks.
2007, check out Bill Jelen’s Special Edition Using
Start on the Insert tab of the ribbon and choose Pivot
Microsoft Excel 2007. Includes a complete function
Table. For complete details, see the best selling Pivot Table
reference.
Data Crunching for Excel 2007 from QUE.