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  • Dak Receiving

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    Rajiv Jaiswal
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    This document outlines the office procedure for order processing. It involves several steps: 1) receiving mail and registering orders, 2) zone sales managers reviewing orders and preparing order forms, 3) the computer/billing section generating proforma invoices, 4) supervisors checking the invoices before registration, 5) registering the invoice number and value, 6) sending invoices to zone sales managers for acknowledgment letters, 7) determining if orders can be fulfilled and adding them to the statement register, and 8) producing computerized statements to send to the store section within set timelines.

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    This document outlines the office procedure for order processing. It involves several steps: 1) receiving mail and registering orders, 2) zone sales managers reviewing orders and preparing order forms, 3) the computer/billing section generating proforma invoices, 4) supervisors checking the invoices before registration, 5) registering the invoice number and value, 6) sending invoices to zone sales managers for acknowledgment letters, 7) determining if orders can be fulfilled and adding them to the statement register, and 8) producing computerized statements to send to the store section within set timelines.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as DOCX, PDF, TXT or read online from Scribd
    Flag for inappropriate content
    10 views1 page

    Dak Receiving

    Uploaded by

    Rajiv Jaiswal
    This document outlines the office procedure for order processing. It involves several steps: 1) receiving mail and registering orders, 2) zone sales managers reviewing orders and preparing order forms, 3) the computer/billing section generating proforma invoices, 4) supervisors checking the invoices before registration, 5) registering the invoice number and value, 6) sending invoices to zone sales managers for acknowledgment letters, 7) determining if orders can be fulfilled and adding them to the statement register, and 8) producing computerized statements to send to the store section within set timelines.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as DOCX, PDF, TXT or read online from Scribd
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    of 1

    OFFICE PROCEDURE FOR ORDER PROCESSING

    DAK RECEIVING & ENTRY OF REPORTS & ORDERS IN THE DAK RECEIVING REGISTER.

    DAK SORTING ACCORDING TO Z.S.Ms. AND TO BE SENT TO REGISTRATION DEPARTMNET FOR


    REGISTRATION OF ORDERS AND HANDED OVER TO V.P. SALES. FURTHER DAK WILL BE DISTRIBUTED
    ACCORDING TO D.S.Ms AND THEN IT WILL BE FORWARDED TO Z.S.Ms.

    AFTER RECEIVING THE DAK, Z.S.Ms TO GO THROUGH ORDERS AND AFTER FILLING THE ORDER
    DISCRIPTION FORM THEY SHALL FORWARD IT TO COMPUTER/BILLING SECTION FOR MAKING THE
    PROFORMA INVOICE. (ONLY MT &DIL’S ORDERS SHALL BE SENT TO MR. SHAILENDER. HE WILL FORWARD
    IT TO MT/DIL SECTION FOR GENERATING PROFORMA)

    AFTER RECEIVING THE ORDER DESCRIPTION AND ORIGINAL ORDER, BILLING/COMPUTER SECTION
    WILL MAKE PROFORMA INVOICE AND SEND IT BACK TO BILLING SUPERVISOR.

    BILLING SUPERVISORS SHALL THOROUGHLY CHECK & SEE WHETHER EVERYTHING IS UNDER
    COMPLIANCE OR NOT AND THEN IT SHOULD BE ENTERED IN RESPECTIVE ORDERS REGISTER AND M.R’S
    FOLDER.

    AFTER THE PROFORMA IS CHECKED IT SHOULD BE SENT TO ORDER REGISTRATION DEPARTMNET FOR
    ENTERING THE ‘P.I.’ NO. ON PROFORMA AND PROFORMA INVOICE VALUE IN THEIR RESPECTIVE ORDER
    SERIAL NUMBER.

    REGISTRATION DEPARTMNET WILL SEND THE PROFORMA INVOICE ALONGWITH THE ORIGINAL ORDER
    FORM, FOR THE STUDY & FURTHER ACKONWLEDGEMENT OF THE ORDERS, TO THE RESPECTIVE Z.S.Ms.

    Z.S.Ms. HAVE TO SEND A SET OF THREE FOR DAK/DESPATCH DRAFTING OF THE ACKNOWLEDGEMENT
    LETTER AND ONE COPY TO MR. SHAILENDER. HE WILL CONSULT WITH ACCOUNT SECTION AND VICE
    PRESIDENT TO DETERMINE WHETHER THE ORDERS ARE GOOD FOR SUPPLY OR NOT, & IF SO THEN
    G.F.S. ORDERS TO BE PUT IN STATEMENT REGISTER.

    AFTER PUTTING IN STATEMENT REGISTER, ORDERS TO BE FURTHER PROCESSED FOR MAKING THE
    COMPUTERISED STATEMENT.

    STATEMENT ONCE MADE (A SET OF 12 ORDERS) TO BE SENT TO THE STORE SECTION FOR FURTHER
    PRODUCTION.

    NOTE:- FROM THE DATE OF RECEIPT OF ORDERS & ALLOTMENT OF SERIAL NUMBER, THE
    ACKNOWLEDGEMENT MUST BE MADE WITHIN 48 HOURS AND THE G.F.S. ORDERS TO BE SENT IN THE
    STATEMENT WITH IN 72 HOURS.

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