The predictable control an individual can

exercise over a series of events.

Time management refers to a range of skills,
tools and techniques used to manage time
when accomplishing specific tasks, projects
and goals.
It includes planning, allocating, setting goals,
delegation, analysis of time
spent, monitoring, organizing, scheduling,
and prioritizing.
Time Wasting Culprits
* Telephone interruptions
* Inefficient delegation
* Poorly run meetings
* Cluttered work space
* Socializing on the job
* Extended lunches
* Poor planning
* Drop-in visitors
* Procrastination (delay)
Or What Can STOP You

* Negative Thoughts
* Negative People
* Low Self-Esteem
* Fear of Failure
* Fear of Rejection
* Criticism
How To Use Time Effectively
There never seems to be enough time. Therefore, the
goal of time management should not be to find
more time, it is to set a reasonable amount of time
to spend on the roles and then use that time wisely.
The simple TECHNIQUES to manage time are as
follows:
Developing time management skills is a journey
that may begin with this Guide, but needs
practice and other guidance along the way:

* Consolidate similar tasks

* Tackle tough tasks first
* Learn to use idle time
* Delegate and develop others
* Get control of the work flow
* Learn to say “NO”
* Take time to plan
* Get started immediately on important tasks
* Prepare a TO-DO list
* Remmember that now is the time to put it all together
* Use a do not disturb sign if required
"SMART" GOALS
S - Specific & Self

M – Measurable

A - Achievable & Positive

R - Realistic & Rewarding

T - Time Bound
 Ten Myths about
Time
1) Time can be managed
2) The longer or harder you work the more you accomplish
3) If you want something done right, do it yourself
4) You aren’t supposed to enjoy work
5) We should take pride in working hard
6) You should try to do the most in the least amount of time
7) Technology will help you do it better, faster
8) Do one thing at a time
9) Handle paper only once
10) Get more done and you’ll be happier
The "Three Ps" of Effective Time Management

1. Planning.
2. Priorities.
3. Procrastination.
Why do we procrastinate?

Don’t know where to start.

To avoid an unpleasant task.
We’re afraid to fail.
Waiting for more information.
You may think if you put it off someone else will do
it.
You’re over-committed.
 To overcome procrastination

SWAP.
You do not work best under pressure.
List the things you have been avoiding. Prioritize them.
Try to do at least one of them each day until you catch
up.
 STRATEGIC PLANNING

“If you don’t know where you’re going, any road

will get you there?”
“If you don’t know where you’re going, how will
you know when you get there?”

Strategic planning solves these problems.

 How Do I Plan?

1. Predicting the future.

2. Decide what you want your future to look
like.
3. Analyze the results.
4. Implement the plan.

Predicting the future

This is hard
Look at the environment.
What did last year’s strategic plan say?
What does your boss or organization want?
What do your users want?
 2. Decide what you want your
future to look like

Write your vision statement.

Share your vision with the participants.
Then write the mission statement.
Remember to plan for alternative futures.

3. Analyze the results

Write the strategic plan to show how you will

respond to and flesh out the mission statement.
Figure out ways to make sure your future comes
out the way you want.
 4. Implement the
plan

The process is important, maybe as

important as the product.
BUT…
the object of a plan is to change
something—so it MUST be
implemented.

PRIORITIZATION

Just because you can do something doesn’t mean

you should.
 Other Prioritization Tips

You don’t have to do everything everybody tells you to do.

You don’t always have to do everything yourself.
Yes, you have to please other people. But you also have to
please yourself.
POSEC is an acronym
for Prioritize by Organizing,
Streamlining, Economizing
and Contributing

•Prioritize - Your time and define your life by

goals.
•Organizing - Things you have to
accomplish regularly to be successful.
(Family and Finances)
•Streamlining - Things you may not like to
do, but must do. (Work and Chores)
•Economizing - Things you should do or
may even like to do, but they're not
pressingly urgent. (Pastimes and
Socializing)
•Contributing - By paying attention to the
few remaining things that make a
difference. (Social Obligations
Practice asking yourself this question throughout the day:
"Is this what I want or need to be doing right now?" If yes,
then keep doing it.

6. Learn the difference between "Where can I help?" and

"Where am I really needed?" Experienced leaders learn that
the last question is much more important than the former. 
7. Learn the difference between "Do I need to do this now?"
and "Do I need to do this at all?" Experienced leaders learn
how to quickly answer this question when faced with a new
task. 

 
5. At the end of your day, spend five minutes cleaning up
your space. Use this time, too, to organize your space,
including your desktop. That'll give you a clean start for the
next day. 
You Can—and Should,
Say “No”

Remember Ann Landers’s words:

People take advantage of you
only with your permission.
By:
Ameesh Kanwar