Project Management-an Overview : Definition, Characteristics,

Project parameters and their relationship, classification of Project,

Relationship with the other management disciplines, Process
Overview, Project Management Framework, Project Life Cycle &
Organization

UNIT 1
 DEFINITION
• PROJECT MANAGEMENT IS A SPECIALIZATION OF GENERAL
MANAGEMENT STUDIES THAT EMPLOYS THE STANDARD
MANAGEMENT SKILLS OF PLANNING, ORGANISING,
STAFFING, LEADING OR DIRECTING, AND CONTROLLING TO
ACHIEVE DEFINED PROJECT OBJECTIVES
• PROJECT – A PROJECT IS A UNIQUE, TEMPORARY ENDEAVOR
WITH DEFINED START AND END DATES TO ACHIEVE ONE OR
MORE OBJECTIVES WITHIN THE CONSTRAINTS OF COST,
SCHEDULE AND QUALITY PERFORMANCE
• PROJECT – A PROJECT IS A SEQUENCE OF UNIQUE,
COMPLEX, AND CONNECTED ACTIVITIES HAVING ONE GOAL
OR PURPOSE AND THAT MUST BE COMPLETED BY A
SPECIFIC TIME, WIITHIN BUDGET, AND ACCORDING TO
SPECIFICATION.
 DEFINITION
• SYSTEM- AN ORGANIZED ELEMENT ACTING AS A WHOLE
• PROGRAM – A PROGRAM IS A LARGE, LENGHTY ENDEAVOR WITH
INDISTINCT ENDING DATES, AND OBJECTIVES, COMPOSED OF RELATED
PROJECTS, MANAGED COOPERATIVELY
• PROJECT – UNIQUE, GOAL ORIENTED, TIME BOUND, AND CONSTRAINED
UNDERTAKING
• PHASE – A GROUP OF ACTIVITIES / TASKS PRODUCING A SIGNIFICANT
DELIVERABLE WORK PRODUCT
• ACTIVITY – AN ELEMENT OF WORK PERFORMED DURING THE COURSE OF A
PROJECT. NORMALLY HAS AN EXPECTED DURATION, COST & RESOURCE
REQUIREMENT. CAN BE SUBDIVIDED INTO TASKS.
• TASK – A GENERIC TERM FOR WORK THAT IS NOT INCLUDED IN THE WORK
BREAKDOWN STRUCTURE BUT POTENTIALLY COULD BE A FURTHER
DECOMPOSITION OF WORK BY THE INDIVIDUALS RESPONSIBLE FOR THAT
WORK. LOWEST LEVEL OF EFFORT ON APROJECT
• PROCESS – A PROCESS IS A SERIES OF ACTIONS THAT TRANSFORM A SET
OF INPUTS INTO A RESULT
• WBS - A WBS IS A HIERARCHICAL LIST OF WORK ACTIVITIES REQUIRED TO
COMPLETE A PROJECT. INCLUDES MANAGERIAL, ADMINISTRATIVE,
INTEGRAL OR DEVELOPMENTAL ACTIVITIES FOR PROJECT EXECUTION OR
DEVELOPMENT, MANAGING THE PROJECT, PROVIDING SUPPORT FOR
ACTIVITIES, ANY OTHER ACTIVITY REQUIRED TO MEET OBJECTIVES OF A
PROJECT OR CUSTOMER REQUIREMENT.
 34 COMPETENCIES
• PRODUCT
1. ASSESSING PROCESSES
2. AWARENESS ABOUT PROCESS STANDARDS
3. DEFINING THE PRODUCT
4. EVALUATING ALTERNATIVE PROCESSES
5. MANAGING REQUIREMENTS
6. MANAGING SUBCONTRACTORS
7. PERFORMING THE INITIAL ASSESSMENT
8. SELECTING THE METHODS & TOOLS
9. TAILORING PROCESSES
10. TRACKING THE PRODUCT QUALITY
11. UNDERSTANDING DEVELOPMENT ACTIVITIES
 34 COMPETENCIES
• PROJECT
12. BUILDING A WORK BREAKDOWN STRUCTURE
13. DOCUMENTING PLANS
14. ESTIMATING COST
15. ESTIMATING EFFORTS
16. MANAGING RISKS
17. MONITORING DEVELOPMENT
18. SCHEDULING
19. SELECTING MEASURES / METRICS
20. SELECTING PROJECT MANAGEMENT TOOLS
21. TRACKING PROCESS
22. TRACKING PROJECT PROGRESS
 34 COMPETENCIES
• PEOPLE
23. APPRASING PERFORMANCE
24. HANDLING INTELLECTUAL PROPERTY
25. HOLDING EFFECTIVE MEETINGS
26. INTERACTION AND COMMUNICATION
27. LEADERSHIP
28. MANAGING CHANGE
29. NEGOTIATING SUCCESSFULLY
30. PLANNING CAREERS
31. PRESENTING EFFECTIVELY
32. RECRUITING
33. SELECTING A TEAM
34. TEAM BUILDING
 SKILLS FOR PROJECT
MANAGEMENT
• PROJECT MANAGEMENT • PROJECT MANAGEMENT
1) PROCESS OVERVIEW 20) VALIDATION & VERIFICATION
2) SELECTING SDLC 21) USE OF TOOLS
3) MANAGING DOMAIN PROCESSES 22) PROJECT TRACKING & CONTROL
4) SELECTING PROJECT TEAM 23) CONTINUOUS PROCESS
5) DEFINING GOAL & SCOPE IMPROVEMENT
6) CREATING WBS 24) PROJECT TERMINATION
7) IDENTIFYING TASKS & ACTIVITIES 25) POST PERFORMANCE ANALYSIS
8) S/W SIZE & REUSE ESTIMATING 26) REPORTING & COMMUNICATION
9) DURATION & COST ESTIMATING 27) SQA
10)ASSIGNING RESOURCES 28) SCM
11) CHOOSING ORGANIZATIONAL FORM 29) LEGAL ISSUES IN S/W
12)SCHEDULING OF WORK 30) SUPPORTING ORGANIZATIONS
13)ELICITING REQUIREMENTS 31) SYSTEMS ENGG
14)DEVELOPING SRS 32) CREATING A BUSINESS PLAN
15)DETERMINING PROJECT RISKS 33) DISTANCE PROJECT
16)S/W ENGG MANAGEMENT
17)RELIABILITY 34) PROJECT ARTIFACT TEMPLATES
18)SOFTWARE METRICS 35) JOINT APPLICATION DESIGN
19)ANALYSIS & DESIGN METHODS
 BEST PRACTICES OF PROJECT
MANAGEMENT
• PROJECT MANAGEMENT
– FORMAL RISK MANAGEMENT
– EMPIRICAL COST & SCHEDULE ESTIMATION
– METRICS BASED PM
– EARNED VALUE TRACKING
– DEFECT TRACKING VS QUALITY TARGETS
– PEOPLE AWARE PROGRAM MANAGEMENT
– CONFIGURATION MANAGEMENT
– END TO END REQUIREMENT TRACKING
– SYSTEM ARCHITECTURE BASED S/W DESIGN
– DATA & DATA INTEROPERTABILITY
– FORMAL DEFINITION & CONTROL OF INTERFACES
– VISIBLE & INSPECTABLE DESIGN
– COST & QUALITY JUSTIFIED REUSE
– FORMAL INSPECTION
– MANAGING TESTS AS ASSETS
– FREQUENT COMPILE & SMOKE TESTING
 PROCESS MANAGEMENT
• PROCESS MANAGEMENT
– QUALITY OF A PRODUCT IS GOVERNED BY QUALITY OF PROCESS
USED TO PRODUCE IT
– DISCIPLINE OF DEFINING IMPLEMENTING MAINTAINING WORK
PROCESS WITHIN AN ORGANIZATION
– GOAL : CREATING ENVIRONMENT TO IMPROVE QUALITY &
PRODUCTIVITY
– ACTIVITY PRECEEDS PROJECT COMMENCEMENT
– LAYS OUT FRAMEWORK wrt MEASURE OF PROGRESS
– ENSURES CORRECT EXECUTION OF PROCEDURES, POLICIES &
LIFE CYCLE MODEL
– CONTROLS REQUIREMENTS / CHANGE REQUESTS
– APPROVAL – INCORPORATION IN DESIGN – DOCUMENTATION –
REVIEW – CHECK / TEST
– DEFINED PROCESS DEPENDS ON EXPERIENCE LEVEL,
PRODUCT STATUS, AVAILABILITY OF TOOLS & FACILITIES
• PDCA MODEL, PMBOK & IEEE 1074
 PROCESS MANAGEMENT
• PROCESS DEFINITION
– FORMAL PROCESS DEFINITION
– PROCESS MEASUREMENT
– FEEDBACK & CONTROL
– IMPROVEMENT
– OPTIMIZATION
 PROJECT MANAGEMENT -
PMBOK
• INITIATING THE PROJECT – 2
• PLANNING THE PROJECT - 21
• EXECUTING THE PROJECT – 7
• MONITORING AND CONTROLLING THE
PROJECT - 12
• CLOSING THE PROJECT - 2
• PROFESSIONAL AND SOCIAL
RESPONSIBILITY
 INITIATING THE PROJECT

• CONDUCT PROJECT SELECTION METHODS

• DEFINE SCOPE
• DOCUMENT PROJECT RISKS,
ASSUMPTIONS AND CONSTRAINTS
• IDENTIFY AND PERFORM STAKEHOLDER
ANALYSIS
• DEVELOP PROJECT CHARTER
• OBTAIN PROJECT CHARTER APPROVAL
 PLANNING THE PROJECT

• DEFINE AND RECORD REQUIREMENTS,

ASSUMPTIONS AND CONSTRAINTS
• IDENTIFY PROJECT TEAM AND DEFINE ROLES
AND RESPONSIBILITIES
• CREATE THE WBS
• DEVELOP CHANGE MANAGEMENT PLAN
• IDENTIFY RISKS AND DEFINE RISK STRATEGIES
• OBTAIN PLAN APPROVAL
• CONDUCT KICK OFF MEETING
 EXECUTING THE PROJECT
• EXECUTE TASKS DEFINED IN PROJECT PLAN
• ENSURE COMMON UNDERSTANDING AND SET
EXPECTATIONS
• IMPLEMENT THE PROCUREMENT OF PROJECT
RESOURCES
• MANAGE RESOURCE ALLOCATION
• IMPLEMENT QUALITY MANAGEMENT PLAN
• IMPLEMENT APPROVED CHANGES
• IMPLEMENT APPROVED ACTIONS AND
WORKAROUNDS
• IMPROVE TEAM PERFORMANCE
 MONITORING AND
CONTROLLING THE PROJECT
• MEASURE PROJECT PERFORMANCE
• VERIFY AND MANAGE CHANGES TO THE
PROJECT
• ENSURE PROJECT DELIVERABLES
CONFORM TO QUALITY STANDARDS
• MONITOR ALL RISKS
 CLOSING THE PROJECT

• OBTAIN FINAL ACCEPTANCE OF THE PROJECT

• OBTAIN FINANCIAL, LEGAL AND ADMINISTRATIVE
CLOSURE
• RELEASE PROJECT RESOURCES
• IDENTIFY DOCUMENT AND COMMUNICATE
LESSONS LEARNED
• CREATE AND DISTRIBUTE FINAL PROJECT
REPORT
• ARCHIVE AND RETAIN PROJECT RECORDS
• MEASURE CUSTOMER SATISFACTION
 PROFESSIONAL AND SOCIAL
RESPONSIBILITY
• ENSURE INDIVIDUAL INTEGRITY
• CONTRIBUTE TO THE PROJECT
MANAGEMENT KNOWLEDGE BASE
• ENHANCE PERSONAL PROFESSIONAL
COMPETANCE
• PROMOTE INTERACTION BETWEEN
STAKEHOLDERS
 PMBOK – KNOWLEDGE AREAS
• INTEGRATION MANAGEMENT– 7
• SCOPE MANAGEMENT - 5
• TIME MANAGEMENT – 6
• COST MANAGEMENT - 3
• QUALITY MANAGEMENT - 3
• HR MANAGEMENT – 4
• COMMUNICATION MANAGEMENT – 4
• RISK MANAGEMENT – 6
• PROCUREMENT MANAGEMENT - 6
 INTEGRATION MANAGEMENT

• DEVELOP PROJECT CHARTER

• DEVELOP PRELIMINARY PROJECT SCOPE
STATEMENT
• DEVELOP PROJECT MANAGEMENT PLAN
• DIRECT & MANAGE PROJECT EXECUTION
• MONITOR & CONTROL PROJECT WORK
• INTEGRATED CHANGE CONTROL
• CLOSE PROJECT
 SCOPE MANAGEMENT

• SCOPE PLANNING
• SCOPE DEFINITION
• CREATE WBS
• SCOPE VERFICATION
• SCOPE CONTROL
 TIME MANAGEMENT

• ACTIVITY DEFINITION
• ACTIVITY SEQUENCING
• ACTIVITY RESOURCE ESTIMATING
• ACTIVITY DURATION ESTIMATING
• SCHEDULE DEVELOPMENT
• SCHEDULE CONTROL
 COST MANAGEMENT

• COST ESTIMATING
• COST BUDGETING
• COST CONTROL
 QUALITY MANAGEMENT

• QUALITY PLANNING
• PERFORM QUALITY ASSURANCE
• PERFORM QUALITY CONTROL
 HUMAN RESOURCES
MANAGEMENT
• HUMAN RESOURCE PLANNING
• ACQUIRE PROJECT TEAM
• DEVELOP PROJECT TEAM
• MANAGE PROJECT TEAM
 COMMUNICATIONS
MANAGEMENT
• COMMUNICATIONS PLANNING
• INFORMATION DISTRIBUTION
• PERFORMANCE REPORTING
• MANAGE STAKEHOLDERS
 RISK MANAGEMENT

• RISK MANAGEMENT PLANNING

• RISK IDENTIFICATION
• QUALITATIVE RISK ANALYSIS
• QUANTITATIVE RISK ANALYSIS
• RISK RESPONSE REPORTING
• RISK MONITORING AND CONTROL
 PROCUREMENT MANAGEMENT

• PLAN PURCHASES AND ACQUISITIONS

• PLAN CONTRACTING
• REQUEST SELLER RESPONSES
• SELECT SELLERS
• CONTRACT ADMINISTRATION
• CONTRACT CLOSURE