VENDORS

Policy:

It shall be the policy of the Linn County Auditor to maintain an accurate file of all
vendors for whom warrants are processed. This will ensure that payments are
made to the correct entity, at the correct address, and assist in reporting correct
information to the Internal Revenue Service.

Procedures:

x Staff in the Auditor’s Office will process all additions, changes, and deletions
to the vendor file.

x Written documentation is required for any change to the file.

x When a vendor is added, a W-9 form will be sent requesting the vendor’s
taxpayer identification number. When this form is signed and returned to the
Auditor, payment can be processed.