2011 Joint Harbor Safety and Maritime Security Conference

Upper Texas Coast - Planning Committee Meeting

4/13/11 – 1:00

AGENDA

1. Recap of action items from last meeting 3/30/11

• Conference Status Update

83 conference registrants, 220/500 rooms reserved in hotel

2 small meeting rooms for speaker prep during conference will also be
available on Monday for all CG session early arrivals to store luggage till
check-in

USACE is now a sponsor at $5K level

Reminder of 1 April Early Bird Registration expiration sent by TRB 3/30

No HSC of the Year nominations received to date. Due 8 April-voting to be

completed by 29 April. Award presented at Welcome Reception, Tues, 8
June

• Baseball game –

8 tickets sold to date. Online payment available on TRB site

Jackie Grayless to prompt local HSCs to solicit sponsors (CG may not!)

• Program

Jackie Grayless will solicit Welcome letters/posters from Governor, Mayor

and each Port Director

All agenda topics, speakers and bios needed by 15April. TRB will then send
formal invitations/packages to the speakers. All speakers need to register
(offline for those speakers only speaking, not staying for whole conference)

HSC/AMSC chairs need to draft “Welcome letter” for program

The conference program final review must be sent to publisher in early May

Several sessions revised, speaker cancellations and new speakers added-

Break out 2B Session renamed Maritime Supply Chain Security Challenges.
Plenary Session 5-split : Break out 5A MTS Recovery and Resilience and
5B Seafarer Access
2011 Joint Harbor Safety and Maritime Security Conference
Upper Texas Coast - Planning Committee Meeting
4/13/11 – 1:00
Page 2 of 2

Dennis Fahr requested e-mail notification on speaker updates for speaker

matrix leading up to 4/13 meeting

2. Items for discussion

• Status Update – Joedy Cambridge

• HSC of the Year Award Update – Dennis Fahr

• Program Deadlines – Dennis Fahr

o Need Final receipt of Session Topics/Descriptions, Names of

committed Moderators/Coordinators

3. Review action items and set timeline for deliverables

4. Next meeting: Wednesday, April 27 @ 1:00 CDT (tentatively)