MANAGEMENT

INFORMATION
SYSTEM

DOCUMENT
PREPARATION

ASHORE A
 OFFICE AUTOMATION

 The application of computer and

communications technology to office
functions.

 Three major technologies,

 Document preparation

 Message and document

communications
 Public data services.
 DOCUMENT PREPARATION

 Document preparation facilities aid in

the production of text rather than
processing of transactions.

 Document preparation software used

on microcomputers.
Document preparation can
be,
 Word and text processing
 Document filing
 Computer graphics
 Composition and reproduction
 Word and Text processing
 It refers to the computer –assisted
preparation of document and
correspondence.

 Two types,
 Single workstation with a small
amount of secondary storage

 Multiple workstations sharing a single

secondary storage device.
 Text is entered through a keyboard and
displayed on a visual display screen.

 More sophisticated system allow the user

to work on two or more documents at
the same time in different part of the
screen.

 Automatic spelling correction.

 Text editors are software packages
which perform essentially the same
functions as word processors.

 Used for preparing documents on

general purpose computers.
 Document filing

 An arrangements of documents.

 It may be computer based or paper

based.

 The document coded in machine

readable form by word processing and
stored in computer.
 Advantage
 Space saving.

 Permitting easily modifiable cross-

reference indexes.
 Computer graphics

 Computer technology provides a low

cost method of graphics preparation.

 Use of computer for graphics requires a

graphics software package and high
resolution visual display terminal.

 Computer graphics are used in

applications.
Compositions and Reproduction

 Describes about the hard copy of the

documents.

 Two examples of high quality output

methods.

 laser printer ,compositor