BUSINESS PROCESS PROCEDURE

Title: Create a Purchase Order - Vendor Unknown

SAP Module: Purchasing
Department: Purchasing Operations
File Name: ~ME25.DOC Solution/Release:
Responsibility: RWD Technologies Status:
Info Pak Demo

Create a Purchase Order - Vendor Unknown ME25

Trigger
Direct demand for purchase order for stock material
Business Process Description Overview
A purchase order is a legal document used to record an individual purchase (negotiated terms, conditions and
pricing) with the vendor or arrange for a delivery based on prior agreement. It also provides the vendor with a
reference document to link to shipping (goods receipt) and invoicing (invoice verification) processes.

The purchase order is a commitment to a vendor for a given material, in a specified quantity at a predetermined
price and delivery date.

Purchase orders may be created manually or with reference to an electronic document.

The vendor number does not have to be memorized. System will display list of acceptable vendors for plant and
material combination. Select the source from the list.

Input - Required Fields Field Value/Comments

Order type NB – standard PO

Purchase order date PO date

Purchasing group Buyer who will purchase material

SLoc (storage location) Location in plant where material will be stored

Vendor Select source assignment

Output - Results Comments

Purchase order created Can be printed, faxed, or sent via EDI

Tips and Tricks

None

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 BUSINESS PROCESS PROCEDURE
Title: Create a Purchase Order - Vendor Unknown
SAP Module: Purchasing
Department: Purchasing Operations
File Name: ~ME25.DOC Solution/Release:
Responsibility: RWD Technologies Status:
Info Pak Demo

Procedure
Create Purchase Order: Initial Screen

1. As required, complete/review the following fields:

Field Name R/O/C Description

Purchasing group R Group responsible for the purchase of materials

The buyer is responsible for purchasing activities or

transactions involving materials or class of materials.
Example: 012

2. Click to go to the Copy Reference window..

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 BUSINESS PROCESS PROCEDURE
Title: Create a Purchase Order - Vendor Unknown
SAP Module: Purchasing
Department: Purchasing Operations
File Name: ~ME25.DOC Solution/Release:
Responsibility: RWD Technologies Status:
Info Pak Demo

Copy Reference

3. As required, complete/review the following fields:

Field Name R/O/C Description

Ref. purchase req. R Number of the reference purchase requisition

For business reasons, the reference purchase

requisition should be released prior to generating the
purchase order. If the number is not known, perform
the match code search by tracking number or
plant/buyer combination.
Example: 10008224

4. Click to go to the Create Purchase Order: Overview Reference Requisition screen.

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 BUSINESS PROCESS PROCEDURE
Title: Create a Purchase Order - Vendor Unknown
SAP Module: Purchasing
Department: Purchasing Operations
File Name: ~ME25.DOC Solution/Release:
Responsibility: RWD Technologies Status:
Info Pak Demo

Create Purchase Order: Overview Reference Requisition

5. As required, complete/review the following fields:

Field Name R/O/C Description

SLoc R Location in a plant where materials are stored
Example: 0001

6. Click to select a line item.

7. Click to go to the Create Purchase Order: Requisition Item XXXX screen.

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 BUSINESS PROCESS PROCEDURE
Title: Create a Purchase Order - Vendor Unknown
SAP Module: Purchasing
Department: Purchasing Operations
File Name: ~ME25.DOC Solution/Release:
Responsibility: RWD Technologies Status:
Info Pak Demo

Create Purchase Order: Requisition Item 00010

8. As required, complete/review the following fields:

Field Name R/O/C Description

Quantity R Quantity of goods to be ordered

The order quantity is specified in the purchase requisition

that is being copied. On the purchase order, this field may
be updated as necessary to reflect current requirements.
Example: 200
Deliv.date R Date that goods are to be delivered or services rendered
Example: 02/28/2001

9. Click to go to the Source Overview for Item XXXX window.

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 BUSINESS PROCESS PROCEDURE
Title: Create a Purchase Order - Vendor Unknown
SAP Module: Purchasing
Department: Purchasing Operations
File Name: ~ME25.DOC Solution/Release:
Responsibility: RWD Technologies Status:
Info Pak Demo

Source Overview for Item 00010

10. Click .

11. Click to return to the Create Purchase Order: Requisition Item XXXX screen.

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 BUSINESS PROCESS PROCEDURE
Title: Create a Purchase Order - Vendor Unknown
SAP Module: Purchasing
Department: Purchasing Operations
File Name: ~ME25.DOC Solution/Release:
Responsibility: RWD Technologies Status:
Info Pak Demo

Create Purchase Order: Requisition Item 00010

12. As required, complete/review the following fields:

Field Name R/O/C Description

Fixed vend R Vendor number
Info rec. R Purchasing information record number for the vendor and
material

13. Click to go to the Create Purchase Order: Overview of Requisition Items screen.

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 BUSINESS PROCESS PROCEDURE
Title: Create a Purchase Order - Vendor Unknown
SAP Module: Purchasing
Department: Purchasing Operations
File Name: ~ME25.DOC Solution/Release:
Responsibility: RWD Technologies Status:
Info Pak Demo

Create Purchase Order: Overview of Requisition Items

14. Click to select the line items to be included on the purchase order.

15. Click to go to the Create Purchase order: Item Overview screen.

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 BUSINESS PROCESS PROCEDURE
Title: Create a Purchase Order - Vendor Unknown
SAP Module: Purchasing
Department: Purchasing Operations
File Name: ~ME25.DOC Solution/Release:
Responsibility: RWD Technologies Status:
Info Pak Demo

Create Purchase order : Item Overview

16. Click .

The system displays the message, " Standard PO created under the number XXXX."

17. You have completed this transaction.

Result
You have created a purchase order with reference to an existing purchase order.

Comments
Inform the requisitioner of the expected delivery date.
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 BUSINESS PROCESS PROCEDURE
Title: Create a Purchase Order - Vendor Unknown
SAP Module: Purchasing
Department: Purchasing Operations
File Name: ~ME25.DOC Solution/Release:
Responsibility: RWD Technologies Status:
Info Pak Demo

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