Outlook Shortcuts for E-mail

For other Outlook shortcuts and keyboard commands, see http://office.microsoft.com/en-us/assistance/HP030842231033.aspx. To Do This Switch to Inbox Switch to Outbox Choose the account from which to send a message Press CTRL+SHIFT+I CTRL+SHIFT+O CTRL+TAB (with focus on the To line) and then TAB to the Accounts button ALT+S CTRL+R CTRL+SHIFT+R CTRL+F CTRL+SHIFT+V CTRL+ ALT+J CTRL+SHIFT+I CTRL+ SHIFT+S CTRL+M or F9 UP ARROW DOWN ARROW ALT+ UP ARROW ALT+ DOWN ARROW CTRL+N CTRL+O CTRL+SHIFT+B CTRL+SHIFT+O

Send Reply to a message Reply all to a message Forward Move to folder Mark a message as not junk Display blocked external content (in a message) Post to a folder Check for new mail Go to the next message Go to the previous message Go to the row above (message or group heading) Go to the row below (message or group heading) Compose a new message Open a received message Display the Address Book Convert an HTML or RTF message to plain text

Add a Quick Flag to a message Display the Flag for Follow Up dialog box Mark as read Mark as unread Show the menu to download pictures, change automatic download settings, or add a sender to the Safe Senders List. Close Open the Find toolbar Turn on the BCC field

INSERT CTRL+SHIFT+G CTRL+Q CTRL+U CTRL+SHIFT+W

ALT+F4 F3 In the Outlook message window, View>Bcc Field. In Word, Options button>Bcc Field Tools menu>Out of Office Assistant View menu>Arrange By>Show in Groups Tools menu>Options>E-Mail Options>Advanced E-Mail Options>uncheck Display a New Mail Desktop Alert In the message window, Options button>click Do not deliver before and select desired time In the message window, Options button>click Request a delivery receipt for this message Open the sent message>Actions menu>Recall this message Tools menu> Options>Other tab>Reading Pane>uncheck Mark items as read when viewed in the reading pane Tools menu>Options>Security tab>Change automatic download settings CTRL+K

Set an absence message Turn off message grouping Turn off the notification window

Delay delivery of a message

Request a receipt

Recall a message

Turn off marking messages as read when viewed in the reading pane Allow automatically downloading pictures from the Internet Have Outlook check an e-mail address against my address book Close the Navigation Pane

ALT+F1