Business Process Procedure: ME25 Create A Purchase Order - Vendor Unknown

BUSINESS PROCESS PROCEDURE
Title: SAP Module: Department: File Name: ~ME25.DOC Responsibility: RWD Technologies Create a Purchase Order - Vendor Unknown Purchasing Purchasing Operations Solution/Release: Status:
Info Pak Demo
Create a Purchase Order - Vendor Unknown Trigger

Direct demand for purchase order for stock material Business Process Description Overview
ME25
A purchase order is a legal document used to record an individual purchase (negotiated terms, conditions and pricing) with the vendor or arrange for a delivery based on prior agreement. It also provides the vendor with a reference document to link to shipping (goods receipt) and invoicing (invoice verification) processes. The purchase order is a commitment to a vendor for a given material, in a specified quantity at a predetermined price and delivery date. Purchase orders may be created manually or with reference to an electronic document. The vendor number does not have to be memorized. System will display list of acceptable vendors for plant and material combination. Select the source from the list.
Input - Required Fields

Order type Purchase order date Purchasing group SLoc (storage location) Vendor
Field Value/Comments
NB standard PO PO date Buyer who will purchase material Location in plant where material will be stored Select source assignment
Output - Results
Purchase order created
Comments
Can be printed, faxed, or sent via EDI
Tips and Tricks

None
RWD Technologies
Last changed on: 08/14/2001 13:02:00
Last changed by: Ed Dorta-Duque
Version: Rev 0
Page: 1 / 10

Info Pak Demo
Procedure
Create Purchase Order: Initial Screen
1.
As required, complete/review the following fields: Field Name Purchasing group R/O/C R Description Group responsible for the purchase of materials The buyer is responsible for purchasing activities or transactions involving materials or class of materials. Example: 012
2.
Click
to go to the Copy Reference window..

RWD Technologies
Last changed on: 08/14/2001 13:02:00
Version: Rev 0
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Info Pak Demo
Copy Reference
3.
As required, complete/review the following fields: Field Name Ref. purchase req. R/O/C R Description Number of the reference purchase requisition For business reasons, the reference purchase requisition should be released prior to generating the purchase order. If the number is not known, perform the match code search by tracking number or plant/buyer combination. Example: 10008224
4.
Click
to go to the Create Purchase Order: Overview Reference Requisition screen.
RWD Technologies
Last changed on: 08/14/2001 13:02:00
Version: Rev 0
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Info Pak Demo
Create Purchase Order: Overview Reference Requisition
5.
As required, complete/review the following fields: Field Name SLoc R/O/C R Description Location in a plant where materials are stored Example: 0001
6. 7.
Click
to select a line item.
Click
to go to the Create Purchase Order: Requisition Item XXXX screen.
RWD Technologies
Last changed on: 08/14/2001 13:02:00
Version: Rev 0
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Info Pak Demo
Create Purchase Order: Requisition Item 00010
8.
As required, complete/review the following fields: Field Name Quantity R/O/C R Description Quantity of goods to be ordered The order quantity is specified in the purchase requisition that is being copied. On the purchase order, this field may be updated as necessary to reflect current requirements. Example: Deliv.date R Example: 200 02/28/2001 Date that goods are to be delivered or services rendered
9.
Click
to go to the Source Overview for Item XXXX window.

RWD Technologies
Last changed on: 08/14/2001 13:02:00
Version: Rev 0
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Info Pak Demo
Source Overview for Item 00010
10. 11.
Click
Click
to return to the Create Purchase Order: Requisition Item XXXX screen.
RWD Technologies
Last changed on: 08/14/2001 13:02:00
Version: Rev 0
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Info Pak Demo
Create Purchase Order: Requisition Item 00010
12.
As required, complete/review the following fields: Field Name Fixed vend Info rec. R/O/C R R Vendor number Purchasing information record number for the vendor and material Description
13.
Click
to go to the Create Purchase Order: Overview of Requisition Items screen.
RWD Technologies
Last changed on: 08/14/2001 13:02:00
Version: Rev 0
Page: 7 / 10

Info Pak Demo
Create Purchase Order: Overview of Requisition Items
14. 15.
Click
to select the line items to be included on the purchase order.
Click
to go to the Create Purchase order: Item Overview screen.
RWD Technologies
Last changed on: 08/14/2001 13:02:00
Version: Rev 0
Page: 8 / 10

Info Pak Demo
Create Purchase order : Item Overview
16.
Click
The system displays the message, " Standard PO created under the number XXXX."
17.
You have completed this transaction.
Result You have created a purchase order with reference to an existing purchase order. Comments Inform the requisitioner of the expected delivery date.
RWD Technologies
Last changed on: 08/14/2001 13:02:00
Version: Rev 0
Page: 9 / 10

Info Pak Demo
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RWD Technologies
Last changed on: 08/14/2001 13:02:00
Version: Rev 0
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Business Process Procedure: ME25 Create A Purchase Order - Vendor Unknown

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Business Process Procedure: ME25 Create A Purchase Order - Vendor Unknown

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BUSINESS PROCESS PROCEDURE

Create a Purchase Order - Vendor Unknown Trigger

Input - Required Fields

Tips and Tricks

Last changed on: 08/14/2001 13:02:00

Last changed by: Ed Dorta-Duque