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MicrosoftPowerPoint2007Tutorial
CIS*1000*DE

Introduction
PowerPointisapresentationtoolinwhich thepresentationisdisplayedasaslideshow. Finishedpresentationscanbeshownas:
Asslidesinslideprojector Asoverheadsonanoverheadprojector Asawebpage Fromascreenprojectorlinkedtoacomputer

OpenMicrosoftPowerPoint2007
START PROGRAMS MicrosoftOffice2007 MicrosoftPowerPoint2007 Doubleclickon theICONon desktop

OR

CreatingANewPresentation
AfteropeningMSPowerPoint2007,select BlankPresentation andclickonCreate. Youshouldgetsomethingthatlookslikethis:

Savingyour

Presentation
Tosaveyour document,simplyclick ontheMS2007logoin thetoplefthandcorner []andthemenubar thatyouseeonyour rightherewilldropdown givingyouvarious options,includingsaving.

SavingyourPresentationcontd
WhenyousaveaworkbookinMSExcel2007,itautomaticallysaveswith .pptx asitsextension. However,youcanalsosaveyourpresentationsothatitsreadablebyearlier versionsofMSPowerPoint(97 2003)bysimplyselectingPowerPoint 972003Presentation whenchoosingwhatfiletypetosaveas (pleaseseethescreenshotbelow).

GettingHelpinMSPowerPoint2007
TogethelpinExcel 2007,lookforthehelp icon[]inthetop righthandcornerofthe screenandclickonit. Youwillbepresented withawindowthat looksliketheonehere ontheright.

TheSlideMaster
Onthemasterslideyoucansetthedefaultlook foreach slide.
NOTE,theslidemasterisdifferentthanathemeinthesensethatthe slidemasterisusedtoadddefaultcontent(whichcaninclude backgroundpictures)toyourpresentationandathemeisusedto add adefaultartstyletoyourpresentation.

Allobjectsthatyouplaceonthemasterslidewillbeplacedon eachslide. Themasterslidecontainsplaceholdersthatcanbeformatted. Youcansettheattributesforthetext(Size,Weight,Font)and youcanalsosetthebackgroundimagesandbackground colour. Youcanalsosetthestyleofbulletstobeused.

TheSlideMastercontd
Toaccesstheslidemaster,gototheView tab andselectSlideMaster

Youshouldgetsomethingthatlookslikethis

TheSlideMastercontd
Toaddacustom,transparentbackgroundtoyour presentation,gotoBackgroundstyles fromtheSlideMaster tabandselectFormatBackground
SelectPictureortexturefill Toaddatextureorpicture
Selectapreinstalledtexture Selectapicturefromyourcomputer Selectapicturefromtheclipboard Selectclipart

Toaddtransparency,simplyusethe sidescroll
NOTE,youneedtomakesureyour backgroundisnotsodarkthatitisdifficult toreadthewritingontheslides

Whensatisfied,clickonApplytoAll

InsertingaSlide
Toinsertanewslide
FromtheHome tab,selectNewSlide

Aswell,youcanrightclickbetweenany2 slidesinthepreviewframelocatedon thelefthandsideoftheNormalviewand selectNewSlide

DeletingaSlide
Todeleteaslide
Selecttheslideyoudliketodelete (eg.byhighlightingit)andselecting Delete fromtheHome tab Aswell,youcanrightclickonanyslide inthepreviewframelocatedonthe lefthandsideoftheNormalviewand selectDeleteSlide

InsertingPictures
Toinsertpictures
FromtheInsert tabyoucaninsert picturesfromyourcomputer,clip art,shapes,etc

Also,whenyouhaveablankslide (orpartsofablankslide),youcan alsoclickonoptionswithinthese blankcompartmentstoinsert pictures

InsertingCharts
Toinsertcharts
FromtheInsert tabyoucaninsert picturesfromyourcomputer,clip art,shapes,etc

Also,whenyouhaveablankslide (orpartsofablankslide),youcan alsoclickonoptionswithinthese blankcompartmentstoinsert charts

InsertingChartscontd
Onceyouveselectedtoinsertachart,itwillaskyouchoose whatkindofchartyoudliketoinsert. Afteryouvepickedatype,thescreenwillsplitinhalfwith thechartononesideandanexcelspreadsheetontheother
Tomodifythechart,makechangesinthedatapresentedinthe spreadsheet

ChartsfromExcelcan alsobecopiedand pastedinto PowerPoint

InsertingTables
Toinsertatable
FromtheInsert tab,select Table andaboxwilldrop downgivingyoumoreoptions forinsertingatable. Also,whenyouhaveablank slide(orpartsofablankslide), youcanalsoclickonoptions w/n theseblankcompartments toinserttables

PresentationViews
Therearemultiplewaystoviewtheslidesinyourpresentation TheviewcanbechangedbygoingtotheView taband choosingfromeitherNormal,SlideSorter,NotesPage,orSlide Show

Aswell,towardsthebottomrighthandcornerofthescreen aresomesmallviewbuttonsthatcanalsochangetheview
Normal View Slide Sorter Slide Show

PresentationViewscontd
Normalview isthedefaultview SlideSorterdisplaysalltheslidesinconsecutiveorderas thumbnails. NotesPageissimilartothenormalviewexcepttheslidesare reducedinsizeandlocatedintheupperportionofthescreen withthelowerportionofthescreenbeingallocatedfor addingnotestotheslide. Slideshowisthepresentationwheretheslidesareenlarged tofittheentirescreen.

Animations
AllsortsAnimationEffectscanbeaddedtoyourslides andthebestwaytofindoutwhatworksbestforyour presentationistoplayaroundandexperimentwithall thedifferentoptions. Butfirst,acautionarynote.Manybadpresentations willoverlyrelyonanimations(andotherstylistic effects)tokeeptheaudienceinterested(probably becausethepresentationitselfwaslessthanriveting). Thebestpresentationsaretheonesthateffectively useanimationsasanaidinpresentinginformation, ratherthandistractingfromit.Inshort,agoodruleof thumbtorememberwouldbeLessismore.

Animationscontd
Animatingobjectsonaslide
1. GototheAnimations tab.

2. Select/Highlightanobjectontheslide(this couldbethetitle,themainbodyoftext,a textbox,apicture,ashape,achart,atable,a bulletpoint,etc 3. ClickonCustomAnimation

Animationscontd
4. Thecustomanimationboxwill popup. 5. ClickonAddEffect 6. Selectthetypeofanimationyoud likeforthisobject/component. 7. Selectthespecificanimationthat youdlikeforthisobject/ component

AnimationExample
Please note that if these notes are presented as a .pdf file, then this animation example will not work.

Also note that this slide is a fun example of what can be done and is not intended to contradict the previous cautionary note from slide #21.

Transitions
Atransitionisanentranceanimationthatis appliedtoaslideasawholewhenthatslide isdisplayed Transitionscanbeaccessedfromthe Animations tab. Addingtransitionsiseasy,simply
Viewtheslideyouwanttoaddatransitionto FromtheAnimationstabclickontheappropriate transition

Youcanadjustthespeedofthe transitionaddsounds,anddetermine whetherornotthetransitionoccurson amouseclickorafteranallotted amountoftimehaspassed.

FinalNotes
Practise,Practise,Practise!!! Ifyouhaveanyproblemspostintheforum