HRIS

Maintaining & Enhancing HRIS

Attique Ahmad

Defining Maintenance
No matter how good the hardware and software contained within an HRIS are, nor how well the project team has completed its responsibilities, there will be problems and issues arising. These maintenance issues include continually monitoring the effectiveness of, and upgrading or replacing hardware, software, communications (networks), and business processes. Primarily refers to software maintenance
Technical changes that do not alter HRIS functions and features Correcting bugs in program and data Altering data definitions Modifying a system Enhancements Fine tuning

Why Maintenance?
Successful implementation of a new HRMS is often regarded as the conclusion of a project, and, indeed, it is. But it is not the end of the larger issue of managing human resource data, or of ensuring that the system remains up-to-date, and effective it is the beginning of this ongoing and continuous maintenance process.

Types of Maintenance

Pe fecti e 15%

apti e 25%

Co ecti e 60%

HRIS hange rocess

Understand HRIS Goals & Objectives

Implement Approved Changes

Study Potential Changes

Evaluate HRIS Maintenance

Design Approved Changes

Change Evaluation Change Request Form Change Analysis Change approval (Administrative, Technical,
Financial)

Design Develop Implement

Applications Applicant Management

Applicant and Employment Management

Recruitment

Applicant Tracking

Employment

Position Control

Advantages Cost Effective Efficient Coordination of multiple activities Screening Faster decision making Efficient communication

Education Skills Applicant

Additional Education

Additional Skills

Address Change

Job Pending Interview Offer

Hire Date

A C C E S S I O N

Employee Salary Employee Status Change Benefits

Job Transfer Career Plan

S E P A R A T I O N

Retiree

Retirement Continued Benefits Job Reference

Questions?