Lecture 1

Abstract: To create a Simple Company Code and Post Transactions Steps to remember: 1. Create a Company Code 2. Create a Fiscal Year variant 3. Create a posting period Variant 4. Create Document Number Ranges 5. Create Field status variant 6. Check Company parameters 7. Create 2 G/L Accounts 8. Do the Postings.

1. Create Company Code /nspro Screen - Enterprise structure - Definition - Financial Accounting - Edit, copy, delete, check plant 1. Copy, delete, check company code -Copy - From company code 3000 to company code VG01 (create your company code), enter, no, no, yes 2. Edit company Code Data - Position - VG01 change name/select that line and go to edit address- enter-save (Update the company information like name, currency address, etc...) Note: The 'address icon' in the top right corner of the screen 2. Create a Fiscal Year Variant /nspro Screen (Purpose: In the below path you define your fiscal year variant that matches your company Fiscal year, e.g.: K4) - Financial Accounting - Financial accounting global setting - Fiscal Year SAP-FICO Vaishali Gaekwad (Derola) 2010

- Maintain fiscal year variant (TCODE: ob29) - Position k4 - Select K4 Line - Save In the below path you assign your fiscal year variant to your company code. Go back to the previous screen - Financial Accounting - Financial accounting global setting - Fiscal Year - Assign company code (TCODE: 0b37) - Position Your Company Code - Select - Save (Go to position and go to your company code, in the fiscal year variant column select the variant column you defined in the previous step, e.g. k4). 3. Create a Posting Period Variants /nspro Screen - Financial Accounting - Financial accounting global setting - Document - Posting Period 1. Define Variant for open posting periods - Position 3000 - Select that line - Copy - Change variant and name from 3000 to your C. Code - Save 2. Open and close posting periods - Position 3000 - Select all 3000 lines - Copy - Change it, from 3000 to your company code - Save 3. Assign Variant to company code - Position AJ01 - Select that line - Save

SAP-FICO

Vaishali Gaekwad (Derola)

2010

4. Create Document Number Ranges /nspro Screen - Financial Accounting - Financial accounting global setting - Document - Document Number Ranges 1. Define document number ranges - Company Code - Status (If ranges table is blank) then go.* 2. Copy and company code - Fiscal Year 2010 - Source Company code details- company code-3000 - Target company code details- company codeVG01 - Execute

5. Create Field status variant /nspro Screen Purpose: To create your field status variant to suppress, Req. Entry or opt. Entry the fields /nspro menu - Financial Accounting - Financial Accounting Global Setting - Document - Line item - Controls 1. Maintain Field Status Variant (TCODE: obc4) - Position 3000 - Copy - Change it from 3000 to your company code - Enter - Copy all - Enter - Save 2. Assign Company code to field status variants SAP-FICO Vaishali Gaekwad (Derola) 2010

(TCODE: obc5) - Position VG01 - Make changes in last column with your company code - Enter and Save

6. Check Company Parameters: /nspro Screen - Financial Accounting - Financial Accounting Global Settings - Company Code - Enter Global Parameters (TCODE: oby6) - Position VG01 - select - Details-f2 - Company code - Country Key US - Currency USD - Language key EN - Chart of accounts CAUS - Country Chart CAUS - Credit Control area 3000 - Fiscal year variant K4 - Document entry screen variant 2 - Field status variant VG01 - Posting period variant VG01 - Max. Exchange rate deviation 10% - Cost of sales accounting actv. 2 - Check Cash management activated ? - Check Propose fiscal year - Check Define default value date - Check Financial assets mgmt active - Check Purchase account processing (Select your company and make sure the Business area fin. Statements is unchecked. Also the work flow variant needs to be blank.) 7. Creating G/L Account: SAP Menu Purpose: Creating 2 G/L Accounts (Cash 110000, Revenue 800000) SAP-FICO Vaishali Gaekwad (Derola) 2010

- Accounting - Financial Accounting - General Ledger - Master Records - Individual Processing - FS00-Centrally - G/L Account No. - Company Code - Open G/L account (Top left side) - Create with Reference You can see: Reference Account G/L account # 110,000 Company Code # 3000 Click Yes - Control Data - Account currency USD - Posting without Tax allowed - Line item display - Short key - Save It. Do the same thing for the G/L Account: 800000 8. Posting Your Transactions. SAP Menu - Accounting - Financial Accounting - General Ledger - Document Entry - F-02 - General Posting We have a dialogue box, Document Date: Posting Date: Document Number: Type: SA period: Current Month Company Code: VG01 Currency Rate: USD Transaction date:

SAP-FICO

Vaishali Gaekwad (Derola)

2010

Psk'y:40 Account: 110000 (Note: 40- Debit G/L Account {Cash}) Next screen is: Account: 800000 50 - Credit G/L Account (Revenue) Document Menu --> display Save it.

Transaction Codes
When Creating Company Edit Copy Delete check company code (TCODE: ox02) Maintain Fiscal year variant (TCODE: ob29) Assign Fiscal year variant to your com code(TCODE:0b37) Define variants for open postings (TCODE: obbo) Open and Close variants (TCODE: ob52) Assign Variants to Company Code(TCODE: obbp) Define document number ranges (TCODE: fbn1) Maintain Field Status Variant (TCODE: obc4) Assign Company code to field status variant(TCODE: obc5) Enter Global Parameters (TCODE: oby6)

Creating G/L Accounts Centrally (TCODE: FS00)

Posting Transactions General Posting (TCODE: F-02)

SAP-FICO

Vaishali Gaekwad (Derola)

2010

Purpose
Company Code: The company code is the organizational unit that allows you to structure your enterprise from a financial accounting perspective. A company code possesses specific information that is important for accounting purposes. For each company code, you define exactly one operative chart of accounts, which can be used for accounting within that company code. Each company code has exactly one domestic currency, in which you create the balance sheet. You can define up to two additional currency roles, for example global company currency. Variants: Fiscal Year: Fiscal Year is a period of 12 months and SAP provides 4 special periods to posting adjustment Entries. Fiscal year determines posting periods. Posting periods are used to assign business transactions.

Posting Periods: Open and Close variants: SAP-FICO Vaishali Gaekwad (Derola) 2010

Number ranges: Field Status: Global Parameters: G/L: General Posting:

SAP-FICO

Vaishali Gaekwad (Derola)

2010