LGBTQ Women of Color Conference VENDORS APPLICATION

Company Name: Owners Name: Contact Name: Telephone Number: Alternative Number: Fax Number: Email Address: What is the best way to reach you? ____phone

____email

Business Is A: (Please check the appropriate box) Sole Proprietorship: _____ Partnership: _____ Corporation: ______ Other:_______ Name: ___________________________________________________ Title: ____________________________________ Date: __________________________ Vendor Attending Workshops: ____________________________________ PLEASE LIST ITEMS TO BE SOLD AT VENDING BOOTH ___________________________________________________________________________ ___________________________________________________________________________ ________________________________________________________ Application Deadline: Monday August 22, 2011
Registration: Must be done in advance due to space limitations. Please complete this application and email to lgbtq.womyn@gmail.com by Monday August 20, 2011. The subject title should be Vending Application The committee will review all application and contact approved vendors through phone and/or email on Friday August 26, 2011. Payment: Only approved vendors have to send registration fee online through PayPal by Monday August 29, 2011. One person from each vending table will have full access to all Saturday workshops. The person must be designated on vending registration document.
*If you need more than 6 feet table space to vend, please email contact us. There may be an additional cost.

TERMS AND CONDITIONS FOR ALL VENDORS 1. Vendors must make registration payment online through www.fertileground.eventbrite.com by Monday August 29, 2011. 2. LGBTQ Women of Color Conference reserves the right to terminate the sale or display of offensive materials. 3. The sale of food or beverages of any kind is strictly prohibited. 4. Fireworks or any materials considered hazardous will not be allowed. Items that shoot something or make loud noises that may disturb patrons are not allowed. 5. LGBTQ Women of Color Conference reserves the right to limit the number of vendors offering the same item. 6. Each vendor will be provided with one vending space (6 x 6 vending space). Please do not bring tables bigger than this size. Vendors are required to bring their own table and must arrive to the site between 8:30am-10:00am. 7. Electrical hookup will not be available. 8. Vendors are responsible for delivery, handling, removal, storage and protection of their own displays, goods and materials. 9. Vendors must dispose of all trash at the end of the event. Vendors will be provided with trash receptacles and bags. 10. Vendors are responsible for their own transportation and parking. 11. Event will be indoors; tents are not allowed. 12. If vendor is interested in attending non-vending conference activities and workshops, he/she must pay separate full price admission ticket for conference.
13. There is no onsite registration the day of the event. 14. One person from each vending table will have full access to all Saturday workshops. The person must be designated on vending registration document. Sign and email this to lgbtq.womyn@gmail.com by Monday August 22, 2011.

ACKNOWLEDGEMENT OF TERMS I hereby warrant and confirm that the above information is, to the best of my knowledge, true and correct, and further certify that I have read all of the information provided in this application and agree with the Terms and Conditions provided. Submission of this form and the registration fee will guarantee a space. The vendor hereby indemnifies LGBTQ Women of Color Conference, its agents, site coordinators, volunteers, officers, and fiscal sponsors against and agrees to defend and hold them harmless from any and all liability, loss, expense, damage, claims and causes of action arising out of or resulting from or in connection with the Vendors work or activities. I HAVE READ THIS ENTIRE APPLICATION AND SHALL COMPLY WITH ALL TERMS AND CONDITIONS. Name ______________________________ Business Name_______________________

Signature: __________________ Date: _______________

Vendors please keep this sheet for your records Please contact Terinae Holland at 215-500-7143 if you have any question or concerns Email us at lgbtq.womyn@gmail.com General Event Information

Date: Saturday October 8, 2011 Location: Temple University (Student Center) - Broad and Cecil B. Moore, Philadelphia, PA 19122 Selling Hours: 10:00 am until 5:30 pm Set up time: 8:30am-10:00am Break down: 5:30pm-6pm

Selling Time
9am-12noon (selling time -this will occur during the intergenerational brunch and group activity) Series 1 Workshops for conference participants 12pm-1:15 1:15-1:30pm (selling time) Series 2 Workshops for conference participants 1:30-2:45 2:45-3:00pm (selling time) Series 3 Workshops for conference participants 3:00-4:15 4:15-5:30pm (selling time) Break down 5:30pm-6pm