MINUTES OF MEETING

Minutes Of Meeting
Minutes are a record of what took place at a meeting, such as decisions and actions. This presentation contains information and advice on how to write good minutes for your meetings.

Taking Minutes
Keep the agenda handy with you Dont take verbatim notes;listen and understand before writing Concentrate on getting the gist of discussion Carefully note formal decisions with responsible person and deadlines

Taking Minutes
Minutes do not need to be very long, they must however contain:
What decisions were made; Who proposed and supported items for decision; The result of any votes (the numbers in favour, against and any abstentions); What action was agreed;Who was given responsibility to carry out the action and by when.

Format for Minutes of Meetings

Date: Attended by: ( Location wise names)

Absentees: ( Location wise names )

Medium used:

Discussion Points

Action Plan

Responsible person

Deadline

Date of next meeting:

Taking Minutes
The list of attendees and absentees should be written location wise and in the order of authority i.e in the following order clients, the highest authority to lowest authority Write action plans using action verbs
Example: to prepare, to design,to finalise, etc.

Final Words
Dont write everything down, just the main points of a discussion, decisions and actions. Produce rough notes shortly after the meeting and check them with the Chairperson. Give each item a separate heading, ensuring the minutes follow the same order as the agenda. Write the minutes in a consistent style. Retain copies of the minutes in a file for future reference.

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