Agenda

and
Minutes of Meeting

MS. PREETI BHASKAR

ASSISTANT PROFESSOR
ICFAI BUSINESS SCHOOL ,
DEHRADUN
 Memoranda are brief, informal reports used to establish a record.
Memoranda
They generalize the communication process by transmitting the
message from one or more authors to one or more recipients. E-
mail messages typically take the form of memoranda.

Memoranda are written for numerous internal purposes– for

example, to request information, to make announcements, to
outline policies, and to transmit meeting minutes. Thus, in most
organizations, memos play a crucial role in establishing a record of
decisions, requests, responsibilities, results, and concerns.
 An agenda is a list of meeting activities in the order in which they
Agenda
are to be taken up, beginning with the call to order and ending
with adjournment. It usually includes one or more specific items of
business to be acted upon. It may, but is not required to, include
specific times for one or more activities. An agenda may also be
called a docket, schedule, or calendar. It may also contain a listing
of an order of business.
 An agenda is a list of meeting activities in the order in which they
Minutes of meetings
are to be taken up, beginning with the call to order and ending
with adjournment. It usually includes one or more specific items of
business to be acted upon. It may, but is not required to, include
specific times for one or more activities. An agenda may also be
called a docket, schedule, or calendar. It may also contain a listing
of an order of business.
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 A minutes of meeting normally includes the following elements −
Format of Minutes of Name of the company − to the top-left of the page.
Meeting Date − to the top-right of the page.
Topic − after two return keys; Center-aligned.
Attendees − Name and designation (2 columns of a table).
Absentees − name, roles, reasons for absenteeism. (3 columns)
Agenda at hand − topic to be discussed.
Issues raised − along with the names of the speakers.
Suggestions − made along with the names of the speakers.
Decision − the outcome of the meeting.
Task List − task allotted and the respective allottee.
Future Meetings − the date and topic of the next meeting.
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Minutes of ▪http://www.lse-energy.org/sample-of-minutes-of-meeting-fresh-
4-sample-meeting-minutes-template/sample-of-minutes-of-
Meeting meeting-fresh-4-sample-meeting-minutes-template-best-minutes-
meeting-sample-doc-fresh-informal-meeting-minutes-3/

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Internal Assignment
▪You are required to draft Agenda and Minutes of Meeting
Component – 2

Marks : 05

Individual Assignment
Hard Copy Submission
required (Printed copy)

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