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Name Reg # Program Course Faculty Assignment Topic Announced Date Due Date Syeda Hira Warsi 5194 MBA M.I.S Faisal Saleem Mushabbar Final Report 2nd March, 2011 26th April, 2011
Table of Contents
MOTO: I am to learn ....................................................................................................................................................... 1 Topic: Ideal EducationERP Schooling System..................................................................................................... 1 School History..................................................................................................................................................................... 4 School Mission.................................................................................................................................................................... 5 Organization Hierarchy....................................................................................................................................................... 6 Admin and Finance Department: ....................................................................................................................................... 7 Management Information System (MIS) ............................................................................................................................ 8 Schooling System................................................................................................................................................................ 8 Explanation of EducationERP Importance:......................................................................................................................... 8 EducationERP System - Advantages ................................................................................................................................... 9 EducationERP System - Features ........................................................................................................................................ 9 EducationERP Administration Evaluation System ............................................................................................................ 10 1. 2. 3. 4. 5. 6. The concept of Administrating ERP ...................................................................................................................... 10 Dynamic and Interactive Web Portal ................................................................................................................... 10 Interactive Voice Response System (IVRS) ........................................................................................................... 11 Smart Card Solution.............................................................................................................................................. 12 SMS Messaging System ........................................................................................................................................ 12 ERP - Integrated Software Solution ...................................................................................................................... 14
EducationERP Software Solution Detailed Features: ....................................................................................................... 15 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. Automation of Registration & Admission: ........................................................................................................... 15 Fees Management Software: ............................................................................................................................... 16 Fee Collection System: ......................................................................................................................................... 16 Students Information System:.............................................................................................................................. 17 Transport Facilitation Management:.................................................................................................................... 17 Automatic Timetable Generator: ......................................................................................................................... 18 Result Processing System: .................................................................................................................................... 19 Staff Management And Payroll: ........................................................................................................................... 20 Library Management: ........................................................................................................................................... 21 H R Management:............................................................................................................................................. 21 Staff Attendance:.............................................................................................................................................. 21 Payroll and Income Tax Management System: ................................................................................................ 21 Resource Management Software: .................................................................................................................... 22
EducationERP Static Section ............................................................................................................................................. 22 Interactive Section........................................................................................................................................................ 23 Remote Server Database Connectivity Application ......................................................................................................... 24
ACKNOWLEDGEMENT
Even as Educational Institutions across the globe adapt their curricula to reflect the constant development and use of new technology, many of them are still faced with the dilemma of coping with the rapidly changing and often massive flow of information involved in the administration of these institutions. Undoubtedly, the management of information is set to play an increasingly dominant role in determining how successfully our educational institutions are being administered. Institution administrators are therefore among those who will have to adapt to the new paradigm taking on new strategies and embracing new technologies. With limited resources and a budget that must be managed effectively in the face of conflicting priorities, administrators will need all the tools that can help to enhance the management of the institution, while providing the greatest transparency and accountability. CITY GENERATION GRAMMAR SCHOOL has initiated to assist business enterprises achieve efficiency and effectiveness by taking them into the e-world, being partners in e-revolution. Our technical expertise and vast experience are unparalleled in the industry. Redox has a strong focus on Research & Development, Marketing and Customer Support to encompass expertise covering analyzing, designing, development and implementation of various kinds of software products and services comprising all the streams and colors of industries. Following the innovation strategy, CITY GENERATION GRAMMAR SCHOOL., has developed EducationERP System Software, a comprehensive integrated software solution for all kinds of educational institutes. In todays environment, even Educational Institutions are not untouched from the core competition, there is a need for every Institution to proffer additional focus on achieving thrift functional and operational procedures.
School History
City Generation Grammar School was established in Karachi, Pakistan in 1985. Since then, it has grown to become Town Ideal schools' organization of 6 branches in Karachi with hundreds of students and numerous teaching and non-teaching staff. While its Head Office is in Gulshan e Iqbal, Karachi. The uniform implementation of the curriculum nationally gives parents, students, and teachers the advantage of transferring from one school to another within the system very efficiently. With its growing presence in new locations within Karachi, City Generation Grammar School is continues to expand its reach to meet the demands for quality education City Generation Grammar School imparts a British-oriented curriculum from the Nursery Level to Cambridge Examinations Level for sixteen and eighteen years age group and qualifying them for the O-level, and A-level examinations yearly. . The curriculum has been designed to encourage and challenge the child to use the power of intelligence to optimum capacity. The academic and non-academic curriculum are so designed that children who pass out of City Generation Grammar School have the ability to compete in every walk of life and to make a significant contribution to society.
School Mission
The educational philosophy of City Generation Grammar School is well explained in the school motto "I am to learn". This means we exist or were born to learn and that the process of learning is endless. In the words of Socrates, when a man says 'I Know', he closes his mind to all knowledge. We are all teachers if we can convey what we know to others and we are all students if we have the will to learn and the wisdom to accept our ignorance. Education is not just a matter of acquiring knowledge or a qualification. The application of that knowledge to widen his or her perceptions and to face life's challenges with courage and conviction makes a person a true learner. At City Generation Grammar School we want children not only to acquire education but to go on learning. In this process we want to involve every parent, teacher and child.
Organization Hierarchy
Voice Principal Camp 1 Voice Principal Camp 2 Voice Principal Camp 3 Voice Principal Camp 4 Voice Principal Camp 5 Voice Principal Admin & Finance Manager Human Resource Manager Incharge Teachers Team Syllabus and Session Schedule Manager Health Safety Teachers Team Teacher Students
President
Administration Department:
Finance Manager Senior Payroll Executive Payroll Executive Payroll Record Keeper Finance Relation Officer Senior Executive (Cashier) Record Keeping Executive Data Entry Executive Data Entry Executive
Admin officer
Office Executive
Peaons
Peaons
Peaons
Peaons
Sweeper
Sweeper
Kitchen Executive
Kitchen Executive
Management Information System (MIS) is a subset of the overall internal controls of a business
covering the application of people, documents, technologies, and procedures by Management administration to solve business problems such as costing a product, service or a business-wide strategy. Academically, the term is commonly used to refer to the group of information management methods tied to the automation or support of human decision making, e.g. Decision Support Systems, Expert systems, and Executive information systems. This is an emerging science which sets its the main task of it is to strengthen the information management of enterprises by taking advantage of modern computer and network communication technology to the largest extent, and set up the correct data based on the research of human resource, financial resource, equipments, technology, etc. owned by enterprises, and provide timely various of processed and systemized information data to the manager so as to make correct decisions and improve continuously the management level and economic benefits of enterprises.
Schooling System
With the stupendous growth of the education sector, educational institutes are becoming increasingly complex organizations just like corporate houses. So, today educational institutions deserve the best modern management practices and state-of-the-art technology, which improves performance in terms of cost, speed, & accuracy. In these days of information overdrive, it is most critical to have an Enterprise Resource Planning System (ERP), which is a complete solution to all the educational management hassles.
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EducationERP System has pre-defined reports. These are used for normal reporting as well as Student & teacher development purpose. Additionally, EducationERP System can be easily
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other messages. 13) Automatic Fee Reminders on student telephone numbers. 14) Voice mail accounts for each and every student (especially in case of a boarding Institution), to help parents leave important messages for their wards.
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15) Parents Grievance Box, to make parents leave their grievances about their childs performance, for any subject. The recorded grievance is then automatically sent to the voice mail box of the teacher who takes that particular subject in the class.
The basic system can handle 4 incoming calls at one point of time, 24 hours a day 7 days a week and 365 days a year.
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Fee Alerts o Details of the current fee due o Fee payment Reminders to defaulters o Confirmation of fees paid School Transport related status. Attendance status of the student. Result Alerts o Exam Date Information o Summarized Result Information Library Alerts o Books Due/Overdue Information (to both Students and Staff) o New arrivals Information Payroll Alerts o Salary Information o TDS and Increment Information Special Announcements o New / Events information o Holidays information o Bus information o Customized wishes o Urgent alerts to parents/students
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Library Management
H R Management
Staff Attendance
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Senses power of this software which efficiently tracks the details of Students past, future and current details of the students in the school admission register. This Software is having the Ability to add / retrieve the detailed information about students like Father / Mother / Guardian Name, Address & Occupation, Emergency Contact No, Nationality Mother tongue, Religion, Cast, community etc., Valuable features enabled to flow the data in an efficient & flexible manner as per the required manner or choice. This has the quality of One stop software solution to manage the complete school admission process at a time which saves up to 95% of your manual work. This is having another great ability to control the operations of the admission register with the minimal manpower (single staff) & change working strategy into trouble free, paperless management.
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HIGHLIGHTS Easy to use. User definable fee set-up. Multiple fee set-up possible. User defined format for fees receipt priting. Three level password security Student-wise/Class-wise outstanding and receipt Daily & Monthly fee receipt details for entry into financial accounts. In built Editor/Calculator Data Backup and restore facility
FEATURES In a single fee set-up, the user can have upto 24 types of fees- Tution, Library, Lunch, Bus etc. All fee types are user defined and can be classified into one time, monthly,quarterly,yearly etc. Fee types can be variable or fixed, e.g. fine is of variable type, tution is of fixed type. Based on the Fee Set-up associated, the entry of fees is taken for a student. Fee collection through Cash & Bank Student wise ledger-brief/detailed Outstanding list - student-wise/class-wise Fee collection report - detailed/brief classified into cash and cheque receipts for posting into accounts. Fee receipt for a given period Categorisation of student. Promotion of student after year end. Modified/deleted fee voucher list. Data intergrity maintenance.
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o Handover Vouchers to Students ( on issue date as reminder ) Collect payments ( either in bank or in cash ) Check defaulters on due date Print list of defaulters / Notice to defaulters Print summary reports Daily Collection ( detailed / day wise )
Other details:-
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Software developed for Latest O.S. like Windows 98, Windows ME, Windows XP. Free from Key Disk and any other external device or lock, uses Soft Lock. Multi User - No limitaion for Number of users. (Institute can have multiple terminals all working simultaneously if connected on LAN Local Area Network or WAN Wide Area Network.) Works with Mouse as well as Keyboard Supports all the available printers which are supported by O.S. like, Dot Matrix/Desk Jet/ Laser Printers, etc. Backend batabase used provides better data security and is more stable then the database used by the DOS version. Internal Backup/Restore. Graphical and Event Driven Approach.
Additional Features :
Multi payments support against one slip support Bad debts adjustment support Students legers ( account wise , slip wise etc. ) Family concession management Integrated with Accounts module etc.
DISTINCTIVE FEATURES This software successfully handles the following special facilities.... Optional subjects & Combined classes Class-Teacher deputing. Rest-period allotment to teachers after the specified number of classes. Reserving a slot on the timetable for a specified subject.
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Part-time teachers' allotment. Multiple shifts. Common teacher among shifts. Varying number of class-periods for each of the week days. Weekly off on any day and any number of days. Manual changes in the prepared timetable, if desired.
OUTPUT CHARTS Day-wise/Teacher-wise schedule for the whole school, Individual teacher's schedule, Daily replacement for absent teachers, List of teahcers free in a particular period.
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FORMAT Allows several types of formats of the mark-sheet according to individual session, school and examination requirements. Each format can have fixed header and footer data and any required page size. Automatic printing of Name, Address, Age and other student data can be co-ordinated on the mark-sheet of each student. One or more examination may appear on a single mark-sheet. Maximum, minimum, highest marks and grades acquired in each subject can be seen. Selected types of totals, grades and divisions may be printed at required coordinates.
OUTPUT Individual reoprt cards of each student may be displayed and printed at a keystroke according to any selected format. ANALYSIS An important aid for teachers and students to judge their performance. Merit list printing by totals for a class by individual subject marks for a class. Student performance in a particular subject or all the subjects can be expressed. Performance of teachers of various classes can be easily compared
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Loan / advance management Attendance management ( casual / medical leaves ) etc. Legers ( account wise , slip wise etc. ), periodic repots Integrated with main accounts
9. Library Management:
Library System effectively manages a library incorporating an entire manual process which till now is need of an hour. It also provides a quick view and check on the number of books / journals issued, reminders of fines if due and a valuable set of queries relating to normal requirement process. The module is being equipped with an exclusive feature of Data warehousing and Data mining via a high-end search engine used for the Research and Development purposes. Also, it is compatible with the Bar-Code and RFID Technology.
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H R Management:
This module keeps the record of the complete Profile of all the staff members also identifies a shortage of staff needed to fill the vacant job positions and remind the Institution authorities about the need for Staff members of specific profile.
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Staff Attendance:
This module is an essential step towards automation of attendance system of the employees with strict adherence to the time spent on duty or on leave. The pay gets automatically calculated on the basis of the time/days attended in a month and are automatically go across the Payroll module. Also, it is compatible with the Biometric, Bar-code and RFID Technologies for marking Staff Attendance.
12.
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screens & output to a user in a friendly user-interface. The System automatically calculates every numerical calculation with retrospective effect on entire system with user left with only feeding employee information only Once. The system produces the Salary Statement, PF Statement, Income tax Statement, Due & Drawn Statement, Pay slips, Employees Loan Statement and numerous other useful reports and powered with the unique Employee Information System where complete details of an employee regarding his personal and official details, salary details, detailed leave account, his income tax details and many more are available at one place.
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To all Internet visitors, their first impression of an Organisation is its Web site, the presentation, ease of use and performance. Slow response time resulting from too many/large graphics objects, or missing contents such as broken links and missing images, can turn away potential Visitors. Following are the few heading, sorted out to portray attractively information about the history of your Institution, its awards and achievements, about the Institution Management, Staff and Students, it motto and objectives and many more.
General Information Institution Info Infrastructure & Facilities History About Institution Management Facilities & Infrastructure Activities Awards & Achievements Motto & Objectives Institution Calendar Curriculum Admission Criteria, Fees and Forms Our Staff Performance and Achievements Principals Profile
Interactive Section
This section is known as Dynamic Section for a static HTML "container"/ page connected with database situated at the host sever. A dynamic website is a web site in which information is updated on a regular basis via associated database. The user can retrieve and submit any type information from and to the Web site.
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Features of Students Login: This section provides the Students Login ID / Password protected system for Parents to access their Wards includes the following:
Student Profile Students Detail Fees Account (including online Fee Receipt print facility) Students Attendance Record: Daily/ Monthly / Term wise Attendance Student wise Results: Term wise and Session wise Students performance analysis: With graphical comparative performance analysis of current and previous sessions. Home Assignments: Subject wise Personalized Reminders from Teachers Wards achievements and awards in co-curricular activities session wise.
Parents A privilege being provided to all the Parents/ Guardians through a secured User ID & Password System, to get synopsis of all the day - today performance and growth of their Ward in all phases i.e. their Academic, Social, Psychological and Co-curricular front in the Institution. Here, they will be able to access the information of Students Profile, his detailed Fees account, his Term wise and Daily attendance and his appraisal report i.e. result statement along with the comparative graphical analysis Term wise and Subject wise, which enables them to get evaluate the students performance in the Class and last but not the least his performance in various Co-curricular activities organized in the Institution. (And others as required)
Features of Staff Login: Staff Profile Salary Account (including online Fee Receipt print facility) Attendance Record : Detailed Leave Record Income Tax Details Increment Details Salary Slip Individual Library Account Provision to update assignment and tutorials from web account
Benefits for Parents: Just by click, parents can know the details of their child any time any day.
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Parents can stay connected anywhere in the world as they have access to Institution Website with their private username and password. Readily access to grades, attendance, homework, schedules and other activities. They can view their child's reports, fee details, homework, assignments, examination, discipline records, attendance, timetable, etc. Parents are better prepared to help with homework as they can see what is scheduled and when it is due. Easily send message to your child's teacher, administrator or any other Institution authorities. Parents will be informed about their child's attendance to be alert for any unusual absences. Receive announcements and reports in time through email.
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CONCLUSION
Exclusively, Students and Faculty at CITY GENERATION GRAMMAR SCHOOL may certainly find EducationERP System highly user friendly and appealing. The system will also make the work of Schools accounts department and the administration staff easier. Schooling Strategic Managegement may also be largely benefitted by the integrated solution that is to be given to access to all the campuses of CITY GENERATION GRAMMAR SCHOOL located in different geographical locations circumventing all the operational issues created by the critical documentation barriers.