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Learning Microsoft Excel 2007 Payroll Systems
Learning Microsoft Excel 2007 Payroll Systems
By Greg Bowden
Chapter 16
Payroll Systems
PUBLISHED BY GUIDED COMPUTER TUTORIALS PO Box 311 Belmont, Victoria, 3216, Australia www.gct.com.au Greg Bowden This product is available in Single or Multi User versions. Single-user versions are for single person use at any particular time, just as a single text book would be used. If you intend to use the notes with multiple students the single user version should be upgraded to the multi-user version. Multi-user versions allow the school or institution to print as many copies as required, or to place the PDF files on the school network, intranet and staff laptops. A certificate of authentication is provided with multi-user versions. Bookmarks provide links to all headings and sub-headings, and individual chapters are provided.
First published 2007 ISBN: 1 921217 44 8 (Module 1) 1 921217 45 6 (Module 2) PDF document on CD-ROM
Every effort has been made to ensure that images used in this publication are free of copyright, but there may be instances where this has not been possible. Guided Computer Tutorials would welcome any information that would redress this situation.
Chapter
Payroll Systems
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Companies can use Microsoft Excel to keep pay details. In this activity you will create a company payroll table and pay advice slips for the individual employees. The data for the payroll system has been prepared for you, your task will be to complete the formulas.
There are two worksheets in the template. Look over the PAYROLL sheet which will show the pay details for all employees. Click on the PAY ADVICE sheet. It will display the pay details for an individual employee. The employee would receive the PAY ADVICE printout when they receive their pay. Save the template in your STORAGE folder under the file name: Ch16 Evesalon
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The GROSS PAY is the total weekly pay earned by the employee before deductions are taken out. We need to multiply the NORMAL HOURS by the NORMAL PAY RATE and the OVERTIME HOURS by the OVERTIME RATE then add the two results together. 6 Move the cursor to cell H12 and enter:
= (D12*E12) + (F12*G12)
NOTE:
The brackets in the GROSS PAY formula are not really necessary, but they help to separate the two calculation sections and make the formula easier to understand.
Guided Computer Tutorials 2007
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Payroll Systems 8
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The SUPERANNUATION is the amount contributed by employees each week to a retirement fund. It is usually a percentage of the employees Gross Pay. We will use a rate of 5% here.
9 Set the cursor at cell I12 and enter: then autofill the formula down for the other employees. = H12 * 5%
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Set the cursor at cell K12 and enter: then autofill the formula down for the other employees. = H12 - I12 - J12
1 In the PAGE LAYOUT tab of the RIBBON set the ORIENTATION icon to LANDSCAPE and the SIZE icon to your printers paper size (it is probably A4).
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Payroll Systems
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2 Highlight the whole payroll (cells A1 to K17) and set the PRINT AREA icon in the RIBBON to SET PRINT AREA.
PRINT PREVIEW the table then print a copy and check over it.
It is advantageous to name the PAYROLL table cells so that entering the formulas in the PAY ADVICE sheet is easier. 1 The PAYROLL sheet should be on the screen.
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2 Highlight cells A12 to K15, click in the NAME BOX, name the cells: Payroll and press <enter> to complete the name.
Before starting the PAY ADVICE sheet it is necessary to ensure that the PAYROLL table is sorted into CODE order. The lookup formulas will not find the correct values if the PAYROLL table is not in CODE order.
1 With the cells A12 to K15 still highlighted, click on the SORT & FILTER icon in the HOME tab of the RIBBON and select: SORT A TO Z.
Click on a cell to remove the highlight and the PAYROLL table should be in CODE order.
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