AIESEC in L

'Skills Matte

From

Issue Identification

PBOX Planning

PBOX Budgeting

PBOX Preparation

AIESEC in LC Odessa
'Skills Matter' Budget

From | Good | To | GREAT

Preparation

PBOX realization

PBOX evaluation
and follow-up

 , . ..!

FORECASTED EXPENSES
NO
1
1.1
1.2
1.3
1.4
1.5
1.6
1.7
1.8
1.9
2
2.1
2.2
3
3.1
3.2
3.3
3.4
3.5
3.6
3.7
3.8
3.9
4
4.1
4
4.1
4.2
4.3
4.4
4.5
4.6
5
5.1
5.2
6
6.1
6.2
6.3
7
7.1
7.2

TYPES
Logistics
rent
computers
laptops
beamer/videoprojector
sound system
printers
scaners
wires & cords

other
Accomodation & Meals
accomodation
meals
Stationary
A4 paper
markers
toner
flipcharts
CDs & DVDs
scotch
pens & pencils
scissors, stapler & clipper

salary
Business Game
Phone
office phone
mobile phone
phone cards
fax
post

Internet
office internet
internet caf
Printing (out of office)
xerox copies
scans
prints
Protocol
coffee-break (, , , )
( )

AMOUNT
350
0
0
0
250
0
0
0
80
20
0
12000
6000
6000
7675
100
150
150
700
0
15
200
0
60
6000
300
375
0
0
125
0
0
250
0
0
0
0
0
0
0
0
0
0

7.3
7.4
7.5
7.6
7.7
8
8.1
8.2
8.3
8.4
8.5
9
9.1
9.2
9.3
9.4
9.5
9.6
10
10.1
10.2
10.3
10.4

juice
coffee
beer
official diners
other
Transportation
taxi
bus
train
express bus
subway
Promotion materials
adds
flyers
posters
portfolio
cards
other
Exchange costs
MC taxes
welcome packages
bye-bye packages
other
TOTAL

0
0
0
0
0
0
0
0
0
0
0
1000
0
1000
0
0
0
1025
525
250
250
0
22425

Expenses on TYPE
Logistics
Accomodation & Meals
Stationary
Phone
Internet
Printing (out of office)
Protocol
Transportation
Promotion materials
Exchange costs

350
12000
7675
375
0
0
0
0
1000
1025

Logistics
Accomodation & Meals
Stationary
Phone
Internet
Printing (out of office)
Protocol

Protocol
Transportation
Promotion materials
Exchange costs

. ..!

/
/
LC
LC
LC
20 * 4 = 80
5 * 4 = 20

300$ * 2 = 600$
/ = 600 * 5 * 2
30 * 3 = 90
15 * 10 = 150
50 * 3 = 150
7 * 100 = 700

5 * 3 = 15
2 * 100 = 200
50 + 50 = 100
LC
5 + 7 = 12 * 5 = 60
600 * 5 * 2 = 6000
35
! 300 5 , 40 = 300*8=2400 + 2400 = 4800


Life, 25 * 5 = 125
375
25* 5 * 2 = 250
1 = 1200
( ) + 25 (Life) + 50
( ) + /1200 +
100 (w&b package) = 2575
6000 -
40 (11 ) + 40
3 250

( )

2000

150

15 10 1 =300 (2-)
5

50 * 5 = 250

26910
25950 - 3000 = 22950
4485

80 - ?

Logistics
Accomodation & Meals
Stationary
Phone
Internet
Printing (out of office)
Protocol

Protocol
Transportation
Promotion materials
Exchange costs


A4 paper
markers ()
flipcharts
scotch ()

stapler

3
10
100
3
100
1
15

90
150
700
15
200
20
75

100

3 = 150
( )

( )

1350

960 (1000 )
960 (3 )
100
5 4
100
30
100

400
150
1000
20
20
50
10

0,4
50
10
4
0,2
0,5
0,1

(1-)

30 250

120

80
1 - 50
80*50*24=96000
96=100

1 - 1

1770

- Life

5
25 * 5 * 2

50
250

10

300

Skyline

- 250

300$ *2 = 600

3000

4000

600 * 5 * 2 = 6000
Life

6000
200

2000 (?)
150 (?)

1000

wires & cords

MC taxes

20 * 4 = 80
5 * 4 = 20
50 * 3 = 150
15 10 1 =300
15 2-

80
20
150
300
30

2-

10450

80* 50

4000
4000

/ /

 3 = 150
( )

4000

24
1 - 50
80*50*24=96000
96=100

1 - 1

1 - 2
1 - 3 - 6
1 - 4 - 24
2 - 48
48 80

8 -8

600 * 5 * 2

1 - 1
48
24 24 -

1 2 =4 5 = 20

48*80=3840
1 - 40
96 40

6000

6000
=
16450

/ /

1 - 1
48
24 24 -

1
600
15
10
25

2
2
600
0
0
25

50 *2=100

60

60 60 1

1 -

FORECASTED INCOMES

NO

1
1.1
1.1.1
1.1.2
1.1.3
1.1.4
1.1.5
1.2
1.2.1
1.2.2
1.2.3
1.2.4
1.2.5
2
2.1
2.1.1
2.1.2
2.1.3
2.1.4
2.1.5
2.1.6
2.1.7
2.1.8
2.1.9
2.1.10
2.2
2.2.1
2.2.2
2.2.3
2.2.4
2.2.5
2.2.6
2.2.7
2.2.8
2.2.9
2.2.10
3
3.1
3.2
3.3
3.4
3.5
4

SOURCES
Exchange Fees
Incoming
TN
TN
TN
TN
TN

1
2
3
4
5

EP
EP
EP
EP
EP

1
2
3
4
5

Outgoing

Corporate
Partnerships
Partner
Partner
Partner
Partner
Partner
Partner
Partner
Partner
Partner
Partner

1
2
3
4
5
6
7
8
9
10

Sponsorships
Sponsor
Sponsor
Sponsor
Sponsor
Sponsor
Sponsor
Sponsor
Sponsor
Sponsor
Sponsor
Grants
Donor
Donor
Donor
Donor
Donor
Alumni

1
2
3
4
5

1
2
3
4
5
6
7
8
9
10

4.1
4.2
4.3
4.4

Alumnus
Alumnus
Alumnus
Alumnus

1
2
3
4

4.5
5 Others
5.1
5.2
5.3
5.4
5.5

Alumnus 5
University
City Hall
Fee
Other 2
Other 3
TOTAL
Incomes on SOURCES
Exchange Fees
Corporate
Grants
Alumni
Others

0
23500
0
0
3000

Exchange Fees

Corporate

Grants

Alumni

Others

COMES

AMOUNT
0
0
0
0
0
0
0
0
0
0
0
0
0
23500
23500
7500
4000
4000
4000
4000
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0

fees,

- 550 .

5 5
= 10 ,
30 + 30 ,
= 60

22950

))

0
0
0
0
3000
0
0
3000 50 * 30 =1500
0 1500 * 2 = 3000
0
26500

Exchange Fees

Corporate

 ))

REALIZED EXPENSES
NO
1
1.1
1.2
1.3
1.4
1.5
1.6
1.7
1.8
1.9
2
2.1
2.2
3
3.1
3.2
3.3
3.4
3.5
3.6
3.7
3.8
3.9
4
4.1
4.2
4.3
4.4
4.5
4.6
5
5.1
5.2
6
6.1
6.2
6.3
7
7.1
7.2
7.3
7.4

TYPES

AMOUNT

Logistics
rent
computers
laptops
beamer/videoprojector
sound system
printers
scaners
wires & cords
other
Accomodation & Meals
accomodation
meals
Stationary
A4 paper
markers
toner
flipcharts
CDs & DVDs
scotch
pens & pencils
scissors, stapler & clipper
other
Phone
office phone
mobile phone
phone cards
fax
post
other
Internet
office internet
internet caf
Printing (out of office)
xerox copies
scans
prints
Protocol
snacks 1
snacks 2
juice
coffee

0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0

7.5
7.6
7.7
8 Transportation
8.1
8.2
8.3
8.4
8.5
9 Promotion materials
9.1
9.2
9.3
9.4
9.5
9.6
10 Exchange costs
10.1
10.2
10.3
10.4

beer
official diners
other

0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0

taxi
bus
train
express bus
subway
adds
flyers
posters
portfolio
cards
other
MC taxes
welcome packages
bye-bye packages
other

TOTAL

0
Expenses on TYPE
Logistics
Accomodation & Meals
Stationary
Phone
Internet
Printing (out of office)
Protocol
Transportation
Promotion materials
Exchange costs

0
0
0
0
0
0
0
0
0
0

Logistics
Accomodation & Meals
Stationary
Phone
Internet
Printing (out of office)

Printing (out of office)

Protocol
Transportation
Promotion materials
Exchange costs

Accomodation & Meals

Stationary

Printing (out of office)

Printing (out of office)

Transportation
Promotion materials
Exchange costs

REALIZED INCOMES
NO

1
1.1
1.1.1
1.1.2
1.1.3
1.1.4
1.1.5
1.2
1.2.1
1.2.2
1.2.3
1.2.4
1.2.5
2
2.1
2.1.1
2.1.2
2.1.3
2.1.4
2.1.5
2.1.6
2.1.7
2.1.8
2.1.9
2.1.10
2.2
2.2.1
2.2.2
2.2.3
2.2.4
2.2.5
2.2.6
2.2.7
2.2.8
2.2.9
2.2.10
3
3.1
3.2
3.3
3.4
3.5
4
4.1
4.2
4.3

SOURCES
Exchange Fees
Incoming
TN
TN
TN
TN
TN

1
2
3
4
5

SN
SN
SN
SN
SN

1
2
3
4
5

Outgoing

Corporate
Partnerships
Partner
Partner
Partner
Partner
Partner
Partner
Partner
Partner
Partner
Partner

1
2
3
4
5
6
7
8
9
10

Sponsorships
Sponsor
Sponsor
Sponsor
Sponsor
Sponsor
Sponsor
Sponsor
Sponsor
Sponsor
Sponsor
Grants
Donor
Donor
Donor
Donor
Donor

1
2
3
4
5

Alumni
Alumnus 1
Alumnus 2
Alumnus 3

1
2
3
4
5
6
7
8
9
10

4.4
4.5
5 Others
5.1
5.2
5.3
5.4
5.5

Alumnus 4
Alumnus 5
University
City Hall
Other 1
Other 2
Other 3
TOTAL
Incomes on SOURCES
Exchange Fees
Corporate
Grants
Alumni
Others

0
0
0
0
0

Exchange Fees

Corporate

Grants

Alumni

Others

OMES
AMOUNT
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0

0
0
0
0
0
0
0
0
0

Exchange Fees

Corporate

From the data in the other sheets of the excel extract the data requeste
Realized data
Top 3 The biggest expenses

Top 3 The biggest revenue

Forcasted data
Top 3 The biggest expense

Top 3 The biggest revenue

Forcasted versus realized data

Which were the 3 biggest difference in budgeting

Which were the biggest 3 differences between forcasted and realized expenses

Which were the biggest 3 differences between forcasted and realized incomes

ct the data requested in the cells below

No

Item

Amount

Item

Amount

Item

Amount

1
2
3
1
2
3

1
2
3
1
2
3

1
2
3
1
2
3
1
2
3