Sample Budget (Original)

Budget: Sunrise
FY2012
Advocacy

Budget
Income &
Support
Program
Fees
Government
contracts
Unrestricted
Grants
Restricted
Grants
Bequ
Revenue to be
est
raised
Carryo
Reserve
ver
Draw
Total
Revenue
Program
Expenses
Salaries &
Benefits
Consult
ants
Suppl
Program
ies
Travel
Office
Management
Rent and
Utilities
IT System
Investment
Develop
ment
Communicat
ions
Subscript
ions
Du
Bank
es
Fees
Meeting
Expense
Postage and
Messenger
Mi
Total
Program
sc.
Expenses
Admin
Overhead
Total
Expenses
Operating Surplus
(Deficit)

nonprofitfinancefund.org

2012 Nonprofit Finance Fund

73,
750
101,
813
178,
750
95,
000
50,
000
46,
000
20,
000
10,
000
$ 575,
313
$ 206,
333
103,
333
10,
776
15,
1138
22,3
658
75,6
000
6,
17
16,
1
000
1,
00
1,
0
257
0
2,5
100
2
05
$ 462,0
070 0
100,
000
$ 562,
$ 070
13,
243

Sample Budget (Improved)

Reserve
drawdown and
amounts to
be raised are
excluded from
revenue

Budget: Sunrise
FY2012
Advocacy

Budget
Income &
Support
Program
Fees
Government
contracts
Unrestricted
Grants
Net Assets
Released
Total
Revenue

Expens
es
Salaries
&
Benefits
Consulta
nts
Suppli
es
Tra
Office
vel
Management
Rent and
Utilities
Developm
ent
Communicati
ons
Mis
Total
c.Operating Surplus
Expenses
(Deficit)

Bequ
estSystem
IT
Investment
Total
Surplus
(Deficit)
nonprofitfinancefund.org

2012 Nonprofit Finance Fund

$
73,750
101,8
13
178,7
50
95,0
00
$
449,313
$
223,000
120,0
00
27,4
43
15,1
13
17,5
03
39,3
25
22,8
38
16,2
50
5,6
00
$
487,070
$
(37,758)

50,0
00
(75,0
00)
(62,7
58)

For a true operating picture,

this should include only
unrestricted funds that are part
of core business/programs

Rather than carryover of any

funds from prior periods, only
list funds released from
restriction

Manageable set of functional

expense categories

Any anticipated irregular or

one-time expenses or revenue
are listed below the line

Monthly Cash Flow Projections

nonprofitfinancefund.org

2012 Nonprofit Finance Fund

Sample Program Profitability Model

Programs
After
School

Youth
Program

Capacity

Literacy

Senior
Services

Program
Subtotal

Special
Fundraising Events

Program
Mgmt

Admin.

Capacity
Subtotal

Total

Revenue

(A) Earned
Government contracts
Ticket Sales
Client Fees
Subtotal

$444

$444

$111
$444

$111

$4444
,
$4
$444
$444
$444 $4444
,
$444

$4

$4

$4

$4

$4

$4
$4
$4
$4

(B) Contributed
Foundations & Corporations
Government
Individuals
Trustees
Subtotal

$111
$44
$44
$44
$444

$111

Total Revenue

$444

$444

($444
)
($111
)

($44
)

$4

$444

$4

$444
$44
$44
$44
$444

$44
$44
$444
$444
$111

$444
$444
$444

$4

$444

$4

$444

$444

$4444
,

$444

($444
)

,
)
($444
) ($4444
($444
)
($444
)

($444
)
($44
)
($44
)

$4

$44
$44
$444
$444
$4444
,

$111
$444
$4444
,
$111
$4444
,

$4

$4444
,

$4444
,

Expenses
Salary & Benefits
Consultants & Contractors
Professional Fees
Occupancy
Office & Supplies
Program
Interest
Miscellaneous

Total Expenses

Surplus/Deficit

($444
)
($4)
($44
)

($444
)
($4)
($44
)

($44
)
($4)

($44
)

($44
)

($444
)

($444
)

($44
)

$44

nonprofitfinancefund.org

$4
($444
)
($44
)
($444
)
$4
($44
)

,
)
($444
) ($4444
,
) ($4444

$44 ($444
)

2011 Nonprofit Finance Fund

($444
)

($44
)

($444
)

($444
)
($44
)
($44
)

($44
)
($44
)

($44
)

($44
)

($44
)
($444
)

($444
)

($444
)

$444

$44

($44
)

$4444
,
$4
$444
$4444
,

($444
) ($4444
,
)
($444
)
($444
)
($444
)
($444
)
($444
)
($444
)
$4
($44
)
$4
($444
)
($44
)
($44
)
($444
)
($444
)

,
)
($444
) ($4444

($44
) ($444
)

($4)

($4444
,
)
($444
)
4

ORIGINAL

Capacity

Rock City PPA

FY4444

Original
Productions

Revenue
(A) Earned
Admissions
Fees
Merchandise Revenue
Subtotal

Arts-inEducation

Community
Events

Program Subtotal

Gen Ops

Development

$44
,444
$44
,444
$4444
,
$111
,111

$4444
,
$444
,444
$4
$444
,444

$44
,444
$444
,444
$4444
,
$111
,111

Subtotal

$4
$44
,444
$44
,444
$4
$444
,444
$444
,444

$4
$4
$4
$4
$444
,444
$444
,444

$4
$4
$4
$4
$444
,444
$444
,444

$4
$44
,444
$44
,444
$4
$4444
,
,444
$4444
,
,444

$44
,444
$44
,444
$4
$44
,444
$444
,444
$444
,444

$4
$444
,444
$4
$4
$4
$444
,444

$44
,444
$444
,444
$4
$44
,444
$444
,444
$444
,444

$44
,444
$444
,444
$44
,444
$44
,444
$4444
,
,444
$4444
,
,444

Total Revenue

$444
,444

$444
,444

$444
,444

$4444
,
,444

$444
,444

$444
,444

$444
,444

$4444
,
,444

Expenses
Personnel Salaried plus benefits
($444
,444
)
Non Salaried (aritst, contractors, etc.)
($444
,444
)
Facilites
($44
,444
)
Marketing
($444
)
Hospitality
($44
,444
)
Copying
$4
Travel
($44
,444
)
Supplies & Equipment
$4
Documentation
($4444
,
)
Printing
($4444
,
)
Design
$4
SWAG
($4444
,
)
Tech Costs
($4444
,
)
Adv/Promotion
($44
,444
)
Postage
($4444
,
)
Materials
($4444
,
)
Slam/Stipends/Talent
$4
Other
($44
,444
)
Housing
($44
,444
)
Ticket Subsidies
Misc.

($444
,444
)
($444
,444
)
($44
,444
)
($4444
,
)
($44
,444
)
($4444
,
)
($44
,444
)
($4444
,
)
($44
,444
)
($4444
,
)
($4444
,
)
($4444
,
)
($444
)
($4444
,
)
($4444
,
)
($4444
,
)
($44
,444
)
$4
($4444
,
)
($44
,444
)
($4444
,
)

($444
,444
)
($444
,444
)
($4444
,
)
$4
($444
)
$4
($444
,444
)
$4
$4
($4444
,
)
$4
($4444
,
)
($4444
,
)
$4
($4444
,
)
$4
$4
($4444
,
)
$4
$4
$4

($444
,444
)
($444
,444
)
($444
,444
)
($4444
,
)
($44
,444
)
($4444
,
)
($444
,444
)
($4444
,
)
($44
,444
)
($44
,444
)
($4444
,
)
($44
,444
)
($44
,444
)
($44
,444
)
($4444
,
)
($4444
,
)
($44
,444
)
($44
,444
)
($44
,444
)
($44
,444
)
($4444
,
)

($444
,444
)
($444
,444
)
($44
,444
)
$4
($4444
,
)
$4
$4
($4444
,
)
$4
($4444
,
)
$4
$4
$4
$4
($4444
,
)
($4444
,
)
$4
($44
,444
)
$4
$4
($44
,444
)

($444
,444
)
($444
,444
)
($4444
,
)
($444
,444
)
($4444
,
)
($44
,444
)
$4
$4
($44
,444
)
($44
,444
)
$4
$4
($4444
,
)
($4444
,
)
($4444
,
)
($44
,444
)
$4
$4
($44
,444
)
($44
,444
)
($444
)
($444
)
($4444
,
)
($4444
,
)
($4444
,
)
($4444
,
)
$4
$4
($4444
,
)
($4444
,
)
($4444
,
)
($4444
,
)
($4444
,
)
($4444
,
)
($4444
,
)
($44
,444
)
$4
$4
$4
$4
$4
($44
,444
)

($4444
,
,444
)
($444
,444
)
($444
,444
)
($4444
,
)
($44
,444
)
($4444
,
)
($444
,444
)
($44
,444
)
($44
,444
)
($44
,444
)
($4444
,
)
($44
,444
)
($44
,444
)
($44
,444
)
($44
,444
)
($4444
,
)
($44
,444
)
($44
,444
)
($44
,444
)
($44
,444
)
($44
,444
)

($444
,444
) ($444
,444
)

($4444
,
,444
)

($444
,444
)

($444
,444
)

($444
,444
)

($4444
,
,444
)

($444
)

$44
,444

($44
,444
)

$444

$444

Total Expenses

($444
,444
)

Surplus/Deficit

($444
,444
)

nonprofitfinancefund.org

$444
,444

2009 Nonprofit Finance Fund

$44
,444

$4
$4
$4
$4

Total Budget

$44
,444
$44
,444
$4444
,
$44
,444

(B) Contributed
Government
Individuals
Corporate
Foundations
Net Assets Released

$4
$4
$4
$4

Capacity
Subtotal

$4
$4
$4
$4

$44
,444
$444
,444
$4444
,
$444
,444

ORIGINAL

Sub-Programs of "Original Productions"

Rock City PPA

New Shows

July 4th Show

Library Series

Program Total

Revenue
(A) Earned
Admissions
Fees
Merchandise Revenue
Subtotal

$44
,444
$44
,444
$1111
,
$44
,444

$4
$4444
,
$4
$4444
,

$4
$4444
,
$4
$4444
,

$44
,444
$44
,444
$1111
,
$11
,111

Subtotal

$44
,444
$44
,444
$444
,444
$444
,444

$4
$4
$44
,444
$44
,444

$44
,444
$44
,444
$444
,444
$444
,444

Total Revenue

$444
,444

$4444
,

$44
,444

$111
,111

($444
,444
)
($111
,111
)
($44
,444
)
$4
($44
,444
)
$4
($44
,444
)
$4
$4
($4444
,
)
($4444
,
)
$4
($4444
,
)
($4444
,
)
($44
,444
)
($4444
,
)
($4444
,
)
$4
($44
,444
)
($44
,444
)
($44
,444
)

$4
($44
,444
)
$4
$4
$4
$4
($44
,444
)
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
($44
,444
)
$4

$4
($4444
,
)
$4
($444
)
$4
$4
$4
$4
$4
($4444
,
)
($4444
,
)
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4

($444
,444
)
($444
,444
)
($44
,444
)
($444
)
($44
,444
)
$4
($44
,444
)
$4
$4
($4444
,
)
($4444
,
)
$4
($4444
,
)
($4444
,
)
($44
,444
)
($4444
,
)
($4444
,
)
$4
($44
,444
)
($44
,444
)
($44
,444
)

Total Expenses

($444
,444
)

($44
,444
)

($4444
,
)

($444
,444
)

Surplus/Deficit

($444
,444
)

($44
,444
)

$44
,444

($444
,444
)

(B) Contributed
Individuals
Corporate
Net Assets Released

Expenses

Staff
Artist
Facilities
Marketing
Hospitality
Copying
Travel
Supplies
Prof Dev
Documentation
Printing
Design
T-Shirts
Tech Costs
Advertising/Promotion
Postage
Materials
Stipends
Local Travel
Other
Housing

nonprofitfinancefund.org

2009 Nonprofit Finance Fund

$4
$4
$4
$4

ORIGINAL

Rock City PPA

Arts-in-Education Sub-Programs
Artistic
Devolopment

Visiting
Musicians

District 4

District 4

District 4

Mentor
Program
Junior High

Mentor
Program
High School

Music Classes

Artist
Residency

Program
After School After School
Site 4
Site 4
General AIE Total

Revenue
(A) Earned
Admissions
Fees
Merchandise Revenue
Misc. Revenue
Subtotal

$4
$4
$4
$4
$4

$4
$11
,111
$4
$4
$44
,444

$4
$4
$4
$4
$4

$4444
,
$44
,444
$4
$4
$44
,444

$11
,111
$4
$4
$4
$11
,111

$4
$4
$4
$4
$4

$4
$4
$4
$4
$4

$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$44
,444 $44
,444
$44
,444 $44
,444

$4
$4
$4
$4
$4
$44
,444
$44
,444

$4
$4
$4
$4
$4
$4
$4

$4
$4
$4
$4
$4
$4
$4

$44
,444

$44
,444 $44
,444

$44
,444

$4

$4

($44
,444
) ($44
,444
)
($4444
,
) ($44
,444
)
($444
)
$4
$4
($444
)
($444
)
$4
($44
)
$4
$4
($4444
,
)
$4
($444
)
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4

($44
,444
) ($44
,444
)
($4444
,
)
($4444
,
)
$4
$4
($444
)
($444
)
($444
)
($444
)
($444
)
($444
)
($444
)
($444
)
($444
)
($444
)
$4
$4
($4444
,
)
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4

($44
,444
)
($4444
,
)
$4
($444
)
($4444
,
)
($4444
,
)
($4444
,
)
($444
)
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4

Total Expenses

($44
,444
) ($44
,444
) ($44
,444
) ($44
,444
)

($44
,444
)

($44
,444
) ($44
,444
)

Surplus/Deficit

($44
,444
) ($44
,444
)

$4444
,

($44
,444
) ($44
,444
)

$11
,111
$4
$4444
,
$4
$11
,111

$4
$4
$4
$4
$4

$4
$4
$4
$4
$4

$4
$4
$4
$4
$4

$4
$4
$4
$4
$4

$11
,111
$11
,111
$4444
,
$4
$111
,111

(B) Contributed
Government
Individuals
Corporate
Foundations
Other Unrestricted
Net Assets Released
Subtotal

$4
$4
$4
$4
$4
$4
$4

Total Revenue

$4

Expenses

Staff
Artist
Facilities
Marketing
Hospitality
Copying
Staff Travel
Supplies
Prof Dev
Documentation
Printing
Design
T-Shirts
Tech Costs
Advertising
Postage
Materials
Grants
School Clubs
Other
Ticket Subsidies
Retreat

$4
$4
$4
$4
$4
$4
$4

($444
) $44
,444

($44
,444
)
($44
,444
)
$4
($444
)
($4444
,
)
($444
)
($44
)
($44
)
$4
$4
$4
$4
$4
$4
$4
$4
$4
($44
,444
)
$4
$4
$4
$4

($44
,444
)
($444
)
($4444
,
)
$4
($444
)
$4
($444
)
$4
$4
($4444
,
)
($444
)
($444
)
($4444
,
)
($444
)
$4
$4
$4
$4
$4
$4
$4
$4

$4
$4
$4
$4
$4
$4
$4
$44
,444

($44
,444
)
($4444
,
)
($44
,444
)
$4
($444
)
$4
($444
)
$4
$4
($4444
,
)
($4444
,
)
($444
)
($4444
,
)
($444
)
($4444
,
)
($4444
,
)
($444
)
$4
$4
$4
($4444
,
)
$4
$4

$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4 $444
,444 $444
,444 $444
,444
$4 $444
,444 $444
,444 $444
,444

$4
$4
$4
$4
$4
$444
,444
$444
,444

$4 $444
,444 $444
,444 $444
,444

$444
,444

($44
,444
) ($44
,444
)
($44
,444
) ($44
,444
)
$4
$4
$4
$4
$4
($4444
,
)
$4
($444
)
($4444
,
)
$4
$4
$4
$4
$4
($4444
,
)
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
($444
)
$4
$4
$4
$4
$4
$4
($4444
,
)
$4
$4
$4
($4444
,
)
$4

($44
,444
)
$4
($44
,444
)
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4

($444
,444
)
($444
,444
)
($44
,444
)
($4444
,
)
($44
,444
)
($4444
,
)
($44
,444
)
($4444
,
)
$4
($44
,444
)
($4444
,
)
($4444
,
)
($4444
,
)
($444
)
($4444
,
)
($4444
,
)
($4444
,
)
($44
,444
)
$4
($4444
,
)
($44
,444
)
($4444
,
)

($444
,444
) ($44
,444
) ($44
,444
) ($44
,444
) ($44
,444
)

($444
,444
)

($44
,444
) ($44
,444
) $444
,444

($44
,444
)
($44
,444
)
$4
($4444
,
)
($4444
,
)
($444
)
($444
)
($444
)
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4
$4

$44
,444 $444
,444

$444
,444

Note: Additional sub-program columns have been hidden for presentation purposes. As a result, the totals in the Program Total column may not equal the sum of visible columns.

nonprofitfinancefund.org

2009 Nonprofit Finance Fund

REVISED
Capacity

Rock City PPA

FY4444

Original
Productions

Revenue
(A) Earned
Admissions
Fees
Merchandise Revenue
Subtotal

Arts-inEducation

Community
Events

Program Subtotal

Gen Ops

Development

$44
,444
$111
,111
$4444
,
$444
,444

$4444
,
$111
,111
$4
$444
,444

$44
,444
$111
,111
$4444
,
$444
,444

Subtotal

$4
$44
,444
$44
,444
$4
$444
,444
$444
,444

$4
$4
$4
$4
$444
,444
$444
,444

$4
$4
$4
$4
$444
,444
$444
,444

$4
$44
,444
$44
,444
$4
$4444
,
,444
$4444
,
,444

$44
,444
$44
,444
$4
$44
,444
$444
,444
$444
,444

$4
$444
,444
$4
$4
$4
$444
,444

$44
,444
$444
,444
$4
$44
,444
$444
,444
$444
,444

$44
,444
$444
,444
$44
,444
$44
,444
$4444
,
,444
$4444
,
,444

Total Revenue

$444
,444

$444
,444

$444
,444

$4444
,
,444

$444
,444

$444
,444

$444
,444

$4444
,
,444

Expenses
Personnel Salaried plus benefits
($444
,444
)
Non Salaried (aritst, contractors, etc.)
($444
,444
)
Facilites
($44
,444
)
Marketing
($444
)
Hospitality
($44
,444
)
Copying
$4
Travel
($44
,444
)
Supplies & Equipment
$4
Documentation
($4444
,
)
Printing
($4444
,
)
Design
$4
SWAG
($4444
,
)
Tech Costs
($4444
,
)
Adv/Promotion
($44
,444
)
Postage
($4444
,
)
Materials
($4444
,
)
Slam/Stipends/Talent
$4
Other
($44
,444
)
Housing
($44
,444
)
Ticket Subsidies
Misc.

($444
,444
)
($444
,444
)
($44
,444
)
($4444
,
)
($44
,444
)
($4444
,
)
($44
,444
)
($4444
,
)
($44
,444
)
($4444
,
)
($4444
,
)
($4444
,
)
($444
)
($4444
,
)
($4444
,
)
($4444
,
)
($44
,444
)
$4
($4444
,
)
($44
,444
)
($4444
,
)

($444
,444
)
($444
,444
)
($4444
,
)
$4
($444
)
$4
($444
,444
)
$4
$4
($4444
,
)
$4
($4444
,
)
($4444
,
)
$4
($4444
,
)
$4
$4
($4444
,
)
$4
$4
$4

($444
,444
)
($444
,444
)
($444
,444
)
($4444
,
)
($44
,444
)
($4444
,
)
($444
,444
)
($4444
,
)
($44
,444
)
($44
,444
)
($4444
,
)
($44
,444
)
($44
,444
)
($44
,444
)
($4444
,
)
($4444
,
)
($44
,444
)
($44
,444
)
($44
,444
)
($44
,444
)
($4444
,
)

($444
,444
)
($444
,444
)
($44
,444
)
$4
($4444
,
)
$4
$4
($4444
,
)
$4
($4444
,
)
$4
$4
$4
$4
($4444
,
)
($4444
,
)
$4
($44
,444
)
$4
$4
($44
,444
)

($444
,444
)
($444
,444
)
($4444
,
)
($444
,444
)
($4444
,
)
($44
,444
)
$4
$4
($44
,444
)
($44
,444
)
$4
$4
($4444
,
)
($4444
,
)
($4444
,
)
($44
,444
)
$4
$4
($44
,444
)
($44
,444
)
($444
)
($444
)
($4444
,
)
($4444
,
)
($4444
,
)
($4444
,
)
$4
$4
($4444
,
)
($4444
,
)
($4444
,
)
($4444
,
)
($4444
,
)
($4444
,
)
($4444
,
)
($44
,444
)
$4
$4
$4
$4
$4
($44
,444
)

($4444
,
,444
)
($444
,444
)
($444
,444
)
($4444
,
)
($44
,444
)
($4444
,
)
($444
,444
)
($44
,444
)
($44
,444
)
($44
,444
)
($4444
,
)
($44
,444
)
($44
,444
)
($44
,444
)
($44
,444
)
($4444
,
)
($44
,444
)
($44
,444
)
($44
,444
)
($44
,444
)
($44
,444
)

($444
,444
) ($444
,444
)

($4444
,
,444
)

($444
,444
)

($444
,444
)

($444
,444
)

($4444
,
,444
)

$444
,444

$44
,444

($44
,444
)

$444

$444
,444

Total Expenses
Surplus/Deficit

nonprofitfinancefund.org

($444
,444
)
($44
,444
)

$444
,444

2009 Nonprofit Finance Fund

$44
,444

$4
$4
$4
$4

Total Budget

$44
,444
$44
,444
$4444
,
$44
,444

(B) Contributed
Government
Individuals
Corporate
Foundations
Net Assets Released

$4
$4
$4
$4

Capacity
Subtotal

$4
$4
$4
$4

$44
,444
$444
,444
$4444
,
$444
,444