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Email Writing Cheat Sheet. (Useful Phrases)

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{Does it take you too long to write your emails? Were here to help! Here is a list of common/useful phrases you can use to make email writing easier.}

How To Start an Email

I want to write an email to someone I dont know.

I want to ask for more information

Asking for information Giving Background information Asking for an explanation Making suggestions Recommending action

I want to Make a Meeting Arrangement

Setting up a meeting Changing a meeting Conrming a meeting

I want to Describe Future Plans and Projects

Asking how much time was needed Talking about Time and Deadlines

When you have answered someones questions and you want to follow up. I want to ask someone to take action. I need to ask someone to respond to something I have sent/asked them. I want to ask someone what I should do next.

Bonus: 5 Email Templates

Email Writing Cheat Sheet!

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Email Writing Cheat Sheet. (Useful Phrases)

Useful Phrases: When Youre Starting Email Contact with Someone New (FORMAL!) Dear Mr./Mrs. (Persons last name.) (This is VERY formal.) Hello (Persons first name,)

Informal Salutations for people YOU KNOW: Hi ________, Good morning/afternoon/evening ______________,

Very formal Openings.

Might I take a moment of your time to write you about ---------------------------------------------------------

Tip: If you are replying to a new contact, follow or copy the level of formality they use. Example: If they greet you with Dear Julia, then you should reply in the same way.

Please allow me to introduce myself. My name is ______ and Im the (your company position or title) of (your company) begin the email) (to

--------------------------------------------------------My name is ______________. The purpose of my email is to....

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Email Writing Cheat Sheet. (Useful Phrases)

How To end an email. (Formal.) Many thanks again for your time. Best regards, (Your name.) Thank you for your time. If you have any questions or comments, please feel free to contact me. Im happy to be of service. Regards, (Your name)

Tip: Always end your email with your name!

Informal Endings Drop me an email, or give me a call, if you want any more information.(to end the email) Take care, (Your name) Have a good day, (Your name) Stay in touch, (Your name) Have a great one! (Your name)

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Email Writing Cheat Sheet. (Useful Phrases)

I want to ask for more info

More informal/friendly

Im just emailing to ask (to begin the email) Im writing to ask you about... (to begin the email) Im a friend of (First and Last Name of Person you both know) who gave me your details to ask you about(to begin the email) Asking for information: Could you tell me a little more about... I was wondering if you could tell me more about... Giving background information As you may know, .. Id like to update you on the..... The situation/problem now is that... Asking for an explanation Whats the reason for... Could you tell me more about... What do you mean by... Suggesting Ideas What about/How about (+ -ing) How about leaving at 7pm? Why dont we (+verb) Why dont we meet on Monday? Have you thought about (+-ing) Have you thought about sending the files by courier? {Contents}

Email Writing Cheat Sheet. www.epicenterlanguages.com.mx !

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Email Writing Cheat Sheet. (Useful Phrases)

Recommending I think we should consider... We might be better off (+ -ing) I have a few reservations about.. Id recommend that you/we... Making a meeting arrangement Formal Could we please arrange the date of the meeting for January 1st? Informal What if we met the 1st of January? How about the 1st of January? Changing a Meeting arrangement Sorry, but I cant make the meeting on Thursday. Im afraid I cant make Thursday. Im afraid I cant make it that day. Could we move the meeting to next Thursday? Confirming a meeting: I just wanted to make sure you can make it on Friday. (Informal) Im writing you today to confirm the meeting we set up for this Friday. (Formal) Checking/Confirming information So, if I understand you correctly... Do you mean that... {Contents}

Email Writing Cheat Sheet. www.epicenterlanguages.com.mx !

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Email Writing Cheat Sheet. (Useful Phrases)

When youve answered someones question(s)

Very formal
I trust the above resolves your queries. Should you have any further questions, please do not hesitate to contact me.

More informal/friendly
I know thats a lot to take in, so let me know if anything Ive said doesnt make sense. Hope the above helps, but email again if youre still having any difficulties.

When youre asking the recipient to take some action

Very formal
I would appreciate your help in this matter.

I would appreciate it if you could_______________ by (Date/time) please. More informal/friendly

Could you look into this? Would you mind checking it out for me? Can you get back to me once youve had a chance to investigate about_________________. Id love to hear your advice on this one. {Contents}

Email Writing Cheat Sheet. www.epicenterlanguages.com.mx !

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Email Writing Cheat Sheet. (Useful Phrases)

When you need a response (but not necessarily any action taking)
Very formal I await a response at your earliest convenience. More informal/friendly
Could you drop me a quick email so I know youve received this? Look forward to hearing from you. Asking about what you need to do So whats the next step? (Informal) Could you tell me what my next step should be? (informal)

When youve heard nothing back and want a reply

Very formal
In reference to my email of January 3rd

More informal/friendly
Just wondered if you got my email (Jan 3rd)? When you get a moment, could you drop me a line about my last email?

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Email Writing Cheat Sheet. (Useful Phrases)

Describing plans and intentions Were going to... Im going to... ____ is going to... I expect to... I hope to... I plan to... I intend to... It is likely that... Asking how much time is needed How long will it take to...? How long will you need to...? Talking about Time Over the next few weeks... By the end of the next month/ next week By Thursday... In the short/medium/long term....

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Email Writing Cheat Sheet. www.epicenterlanguages.com.mx !

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Email Writing Cheat Sheet. (Useful Phrases)

Bonus: 5 Useful Email Templates: Just copy, paste, and customize! Out of office reply Acknowledgement of Change in Meeting Date Acknowledgement of job application Acknowledgement of job application/Position closed Appointment for Employment Interview and Testing

Out of Office Email Dear Sir/Madam, Mr. Jones is out of the office for the next two weeks. If you require immediate assistance during Mr. Jones' absence, please do not hesitate to call or write (Alternate contacts Name, tel/email.) Acknowledgement of Change in Meeting Date Dear__________, As per your request, we have changed your meeting with (name of individual) to (time), on (date). (We are/I am) pleased to be able to accommodate you in this manner, and (name of individual) will be looking forward to your meeting on this newly appointed date. Sincerely, (Your name.)

Email Writing Cheat Sheet. www.epicenterlanguages.com.mx !

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Email Writing Cheat Sheet. (Useful Phrases)

ACKNOWLEDGEMENT OF JOB APPLICATION

Date: _ DEAR (Applicant) We appreciate your interest in being employed by our firm. We have received your resume and application for the position of ______________. In a few days we will contact you to arrange for an interview.

Very truly,

ACKNOWLEDGEMENT OF JOB APPLICATION /POSITION CLOSED Date: _ DEAR (Applicant) We appreciate your interest in being employed by our firm. We regret to inform you, however, that the available position(s) has been filled, and we cannot give your application further consideration at the present time. Your application will be kept on file for future reference should an opening arise.

Very truly,

Email Writing Cheat Sheet. www.epicenterlanguages.com.mx !

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Email Writing Cheat Sheet. (Useful Phrases)

Appointment for Employment Interview and Testing Dear Thank you for your recent application for employment with ( Name of Company ) . An interview has been scheduled for you on (Monday, June 7, 2006, at 10:00, with Mr. Phil Menot, Head of Personnel. Mr. Menot's )office is located on the (10th floor, Room 1009.) A test will be administered to you immediately following your interview, which will take approximately one hour. If you are unable to keep this appointment or if you have any questions, please call me at ((813) 555-4000.) Sincerely,

Do you need English classes? We can help if:

If you have trouble with English Telephone conferences If you need group classes If you need private classes Or just get in touch with me via email: aaron@epicenterlanguages.com.mx

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