FORMAL VS.

INFORMAL
EMAILS

T. Sheima Ali
 Formal emails are typically used when contacting

someone you don't know well, or when you need to

appear professional.

 Informal emails are more relaxed, and can be used

when contacting people you know well or when a

more casual tone is appropriate.

 Email expressions

Formal Informal

*Dear Mr Piper, *Hi Tim, Hi there Tim,

Starting phrases *Dear Sir or Madam, *Morning/
*Afternoon/
*Evening Tim,
*Hello again Tim,

*Yours sincerely, *Rgds, Cheers,

Ending phrases *Yours faithfully, *Bye for now,
*Yours truly, *See you soon,
3 steps to write an informal email

 The subject line ( an introduction)

 An email greeting (and body)

 A closing line
 Informal email
Subject line Hope you're doing well,
I loved your article on…….
Would you kindly talk with me about……
Thank you for your time,
Greeting "Dear [first name]"
"I hope this email finds you well"
"Hello or hi"
"Hope you're having a great week"
"[First name]"
(Body) Answer all the questions or requirements that we have
been asked to do

Closing Sorry for the trouble.

Paragraph Thanks a lot/a million/a ton...
Hope the above is useful to you.
Good luck with….
Let me know if you run into any problems.
Let me know if that's ok.
I'll phone you…
Speak to you soon/later/on Monday/next...
 5 parts to write a formal email

 The subject line ( an introduction)

 Salutation,
(Always mention the recipient's name and a suitable greeting. ...)

 Body

 A closing line and signature

 formal email
Subject line “You won't believe what happened next!”
“Introducing the all-new [product]”
“[Customer] loves our new [product]”
“We're sorry, please accept this [coupon/gift]”
“[Product] is back and better than ever!”
“[Sale] ends soon, don't miss out!”
“Time's running out, only [x] days left!”
Salutation “To Whom it May Concern.”
“Dear Hiring Manager.”
“Dear Mr./Ms.
(Body) Answer all the questions or requirements that we have
been asked to do
Closing line Best.
+ Sincerely.
Signature Regards.
Thank you.
Respectfully.
Please let me know if you have any questions.
Looking forward to our meeting.
Thank you for your consideration.
 Example of formal email

Hi [name],

I’m sure your schedule is very busy, so this email is simply to

remind you of your upcoming interview with [name] who is a

candidate for [name of position].

The interview will be at [time] on [date] in [location].

Please let me know if there’s anything I can help you with to

prepare to interview this candidate.

Best,

[Your name]
Dear [name of hiring manager],
I enjoyed speaking with you the other day at the interview for the [job
name]. The job appears to be an ideal match for my skills, ambitions, and
interests.
The innovative approach to the corporate culture within the [job field]
world confirmed my wish to work at your firm.
I will bring my engineering skills, assertiveness, and ability to engage
others to work in a cooperative way within the [name of department]
department.
Thank you for taking the time to interview me for the [position title] at
[company]. I have a high level of interest in working for your firm and look
forward to hearing from you.
Best Regards, Dear [
[name]
Informal email

Subject: Want to carpool to the basketball tournament?

Hi Rebekah,

I was wondering if you were going to the Raleigh Girls Basketball Tournament that

is happening this weekend at Jackson High School. My daughter is playing in the

tournament with your daughter, and I thought it could be fun to ride together. It's

good for the environment, too! Let me know if you're planning on going by

Wednesday and we can make plans to carpool if you'd like.

Talk to you soon,

Deborah Merrick