CIRCULAR

26th October 2012

The Centre for Defense Technology Studies (CDTS) will be organizing an International Conference (DEFED 2012) during 22nd & 23rd of November 2012 in the University. The following committees have been formed for successfully conducting the programme.

Sl.No. 1. 2.

Name of the Committee Overall Coordinator Invitation Brochures Letter Heads Lunch/Dinner Coupons Delegate Cards Invitations Programme Schedules Venue Maps Printing Sovenier Conference Proceedings Main Venue Arrangements Partitioning the MGR Hall Banners at Venue and Entrance Venue Arrangements for Venue Pre Conference Workshops Exhibition Area Stall Arrangements Provision of Chairs & Tables including Lighting arrangements
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Staff In-Charge Mr. P. Tony Joseph Ms. Akkara Sherine Mr. P. Manivannan

Department CDTS English NSS Cordinator

3.

Dr. Varghese Dolly Dr. Ramakrishna Sayee Dr. V. Subbiah Mr. B. Prabakaran Dr. P. Mani Mr. M. Anthony Raja Mr. G. Muthukumaran Mr. A. Muthuvel Mr. T. Jeyapoovan Mr. K. Gnanasekaran Mr. Rabindra Kumar Singh Mr. John Jacob

English MBA Civil Auto Dean (Applied Sciences) Chemistry Chief Warden Auto

4.

5. 6.

7.

Stage Arrangements Backdrop / Dais Arrangements Audio / Video Arrangements for the Main Venue & Sub Venues Mike / Audio Visual Arrangements LCD Projector for Sub Venues

Mechanical

8.

IT

ECE

9.

All Arrangements Seating arrangements for audience in the Main Venue & Sub Venues

Dr. P. Mani Mr. M. Anthony Raja Ms. D. Priyadarshani Mr. N. Sivakumar

Applied Sciences Chemistry Maths MCA

10.

Mobilisation of the Sponsorship Commodore S. Shekhar To get sponsorship from the following organizations: CDTS

International Defence Corporates Domestic Defence Corporates Defence Laboratories -DRDO Academic Institutions MOD Army MOD Navy MOD Airforce Coast Guard 11. Mobilisation of the Delegates Local MOD Establishments AFS Tambaram AFS Avadi INS Rajali Embarkation Naval Headquarters Coast Guard OTA AFS Coimbatore DRDO CVRDE South India Based Labs HQ New Delhi Other Labs Academic Institutions Hindustan Group Making List Of Prospects Follow Up Ordnance Factories HVF Avadi Of Board

Dr. Gopalji Malviya

Mr. P. Tony Joseph

MBA

Mr. R. Giri

NCC Coordinator

Mr. Salim Mahmood Mr. P. Tony Joseph Cmde S. Shekhar Mr. P. Tony Joseph

Deputy Director (Admissions)

MBA CDTS MBA

Dr. G. Ilavazhagan

Director (Research)

Mr. P. Tony Joseph

MBA

Defence Corporates HAL ISRO BEML BHEL SIATI SEMILAC

Dr. A. Joseph Stanley

Director (Academic)

Dr. K. Ramajeyathilagam

Aero

Cmde S. Shekhar Cmde S. Shekhar Dr. C. Jayalatha Ms. V. Ceronmani Sharmila

CDTS CDTS Head, CENCON

12.

Programme Management

Finalisation of sessions & Speakers 13. Registration Desk Printing Of Delegate Cards Managing Registrations Money Collections and Deposits Receipts Issuance Confirmation of Registration to Delegates Coordination of Stay & Transportation Providing information on Venues and Assistance Lunch Dinner Coupons Invitation to Gala Dinner Delegate Kit Compilation Follow up on Payments 14. Food Arrangements Co-ordination with Caterers Tea/Coffee for Delegates Hospitality

IT

Mr. A. Arikesh

EEE

Ms. E. Maria Diana MBA

Ms. K.K. Sree Devi Mr. P. Vijayabalan Mr. Himanshu Shekhar Mr. P. Pandiaraj Ms. C.E. Geetha Devi Ms. E. Maria Diana Ms. S. Hemalatha EEE MBA Mechanical ECE

15.

16.

Mementoes Mr. P. Tony Joseph Ordering of Mementoes for Speakers Ordering of Mementoes for Cranfield Members Ordering of Mementoes for Speakers MBA

Mr. V. Balaji Mr. N. Mahiban Lindsay

Secretary to Director EEE

17.

Conveyance Central Coordination Ascertain list of Delegates to be provided conveyance Identification of Transport Contractors Confirmation to Delegates on conveyance Dr. M.L. Suresh Mathematics

Mr. M. Anthony Raja

Chemistry

18.

Repetoire Taking Minutes/Excerpts of Speakers

To Be Hired From Stenographers Guild For Taking Minutes/Excerpts Of Speakers General Meeting Minutes only by Mr.S.Kumar

19.

Compilation of Speaker Abstracts

Mr. R. Rajaraman Dr. V. Subbiah Mr. P. Tony Joseph Mr. S. Manoharan Mr. S. Venu Menon Mr. A. Arikesh Mr. Salim Mahmood Mr. Milton Gerard Huggins Mr. N. Prakash Mr. S. Venu Menon

Budget

HIET Secretary to Legal Advisor Civil MBA Accounts Placement EEE Deputy Director (Admisisons) Training Auto Placement

20. 21. 22.

Press Coverage Delegate Kits Hotel Booking

23.

Telecalling for Delegates

Sd/-

REGISTRAR
Copy to: Chancellor/ Pro-Chancellor/ Director (AV/AS)/ VC/ Director (Academic)