BOARD OF DIRECTORS NICK CAPITANO CLUB November 15, 2012 | 12:00 PM

Agenda 1. Welcome Members & Guests......................Scott Jacobsen a. Erin Meagher, Beneficial Blends, LLC b. Brian Robinson, Florida Central Credit Union c. Collin Jotham, Mercer 2. Sports Club Check Presentation.Leo Diaz & Lou Bower 3. Holiday Board and Staff Appreciation December 2nd, noon - 5pm at Foggy Bottom 4. Consent Items a. September 13, 2012 Meeting Minutes b. October, 2012 Financial Report 5. Investment Report ...Larry Bevis 6. BP Oil Spill Funds (Gregory, Sharer & Stuart)....Troy Kimbrough 7. Strategy Reports Marketing......................................................................................Phil Malcolm Strengthening the Board...............................................................Scott Jacobsen 8. Great Futures Breakfast Event, December 13th.........................................Anne Carney 9. Development Report..........................................................................Cassandra Thomas Steak Dinner..Marc Spencer Yankees Luncheon, March 21, 2013.......................................Brenda Browning 10. Presidents Report.........Brad Baumgardner 2013 Strategic Initiatives 11. Announcements 12. Adjourn

Great Futures Start Here!

BOYS & GIRLS CLUBS OF TAMPA BAY TAMPA INTERNATIONAL AIRPORT BOARDROOM | MAIN TERMINAL SEPTEMBER 13, 2012 | 12:00 PM Members Present: Anne Carney, Koni Cassini, Adam Diasti, Lynn Dumais, Matt Dumar, Luis Garcia, Greg Hearing, Vic Holcomb, Oscar Horton, Scott Jacobsen, Shelley Kolseth, Phil Malcolm, Karen Mincey, Chris Roederer, Steve Shear, Ryan Skubis, Marc Spencer, Andrea White. Others Present: Brad Baumgardner, Ricky Gallon, Chris Letsos, Debbie McCarthy, Cassandra Thomas and guest, Jeff Locker. Chairman Greg Hearing called the meeting to order at 12:15 pm and welcomed Jeff Locker. He also thanked Koni Cassini for setting up the tour at the airport for board members and guests. Consent Items: Minutes from the July 12, 2012 meeting and August 2012 Financial Report were provided to the members for their review prior to the meeting. A Motion to approve the Minutes was made by Scott Jacobsen and seconded by Chris Roederer. Motion passed. Motion to approve the August 2012 Financial Report was made by Adam Diasti, seconded by Lynn Dumais. Motion passed. Florida Area Council Meeting: Lynn Dumais, Area Council Chair, spoke about the state meeting held in Panama City. She reported that every Boys & Girls Clubs in Florida had a representative there and shared information. The guest speaker was Chuck Loren of Board Source. In 2000, there were 29K regular public charities, in 2012, there are 51K organizations and over 90% of them have a $1 Million dollar budget. Our Lacoochee Club won best board team. Next year, the Council meeting will be held in Tampa at the end of August. Marketing Update Greg stated that today, board members number one duty is to be a fundraiser. Phil Malcolm gave the Marketing Report and spoke about Target Marketing. Are we targeting kids, parents, and donors. We need to look at our current programs and see where there are gaps. We currently run 5 programs in each area of Academics, Health, and Leadership. They will continue to recruit members for the marketing committee. Strengthening the Board Scott Jacobsen reported that some visitors from GTE FCU took a tour at our West Tampa Club so we hope to have one of them join our board. He stated that we are updating the Board Reports so they will be going out soon. We are looking for members with strength in marketing. Great Futures Breakfast A handout was provided to the members regarding Great Futures Breakfast. Anne Carney reported that the date has been changed to December 13th. Vic Holcomb stated that it should 1

be an easy sell and we already have a great amount of board support. We are at 90% of our goal but need more table captains. The Viniks are in full support of the breakfast and would like for it to be a yearly event. There will be a table captains reception on October 10th. Steak Dinner Marc Spencer reported that Pam Iorio and Jeremy Rosado are confirmed. We have a new live auction item this year donated by Busch Gardens. It will be a White Coat Experience where one person can witness a surgery to one of the zoo animals in the operating room. Marc asked board members to please bring a bottle of spirits or wine to the next board meeting or give a $20 donation to help with our most popular raffle item, Stock Your Bar. Pasco County/Grants Report Chris Letsos reported that registration is slow this year due to schools staying open longer. We had a record summer and reached 97% of our goal with over 500 teens a day. Schools and parents are coming to us now for our academic enrichment programs. On the Grant side, Chris is aggressively seeking out new funds and other sources. He reported that Jennie Yingling is the new Executive Director for Pasco County. Development Report Cassandra Thomas reported that we are less than $40K from our goal for the year in Development. She provided a handout with donations coming in. Our new website, designed by Bayshore Solutions, should be up in the 45 days or so. Community Relations Report Ricky Gallon reported on events going on at the different clubs. Smith Salesian will be holding the Second Annual Day For Kids on September 22nd with a carnival type atmosphere. We have received book bags and boxes of supplies for kids Derrick Brooks is partnering up on teen programs with us Government Legislative Week is coming up the week of the September 17th with Brandon, Plant City and West Tampa hosting tours for those officials. Dana Young will be giving us a donation of $2,500 from her campaign. Rent King will be asking customers to pay extra on their bill with that portion coming to us. They have 19 stores. Ricky met with 40 managers and they are excited to work with us on this project. Presidents Report Brad Baumgardner reported that our 990s were emailed out for review. If anyone has any questions, please contact Brad of Deb McCarthy. Chris Letsos, Greg and Brad met with the United Way regarding their Budgeted outcome measurements for 2013. Chris and Brad met with Hillsborough County Superintendent, Mary Ellen Elia regarding funding she may have available. Mary Ellen recommended that BGC Tampa also provide programs at Pierce, Van Buren and Shields Middle Schools. They also attended a meeting with Jesuit High School regarding more scholarships for our kids. Don Smith also spoke with Stetson Law School regarding scholarships.

Greg would like to host a board social event in December, some holiday cheer at Palma Ceia Country Club but doesnt have a date. It wouldnt be for the purpose of asking for money, just to share some holiday cheer. With no other business, Greg adjourned the meeting.

Brenda Browning, Recorder _____________________________ ____________ Shelley Kolseth, Secretary Date

Boys & Girls Clubs of Tampa Bay, Inc. Memo To: From: Date: Executive Committee Deborah McCarthy November 13, 2012

Subject: October 2012 Financial Statements

Please find attached the preliminary Balance Sheet and Income Statement for the ten months ended October 31, 2012. Notably we are currently have a Net Deficit unfavorable variance to date of $212,000. This is due primarily to the unfavorable variance in year to date Total Public Support of $161,000 combined with the unfavorable variance of $48,000 in Total Expenses. Staff is in the process of reviewing the sources of income carefully to determine where the decline in support is coming from. To some degree, there may be timing differences between when dollars were budgeted and when they are received. Staff are working closely with the Finance Committee to review the end of the year results of operations in preparation for the 2013 Budget. AS for the overage in Total Expenses of $48,000, this is a combination of a favorable variance in Total Personnel Costs of $86,000, offset by an unfavorable variance of $135,000 in Total Operating Costs. The details of the overage in Operating Costs is as follows: Professional Fees Overage is due primarily to the costs of a new website design and implementation and training for the new website of $13,000. Contract Services Overage is due to additional stipends for Summer Teen Youth Employment Services of $45,680. This was offset by additional funding received from Community Service Block Grants for this program. Transportation Expense Overage is due to unexpected repairs to buses resulting in a variance of $15,900. Due to the nature of these expenses, it is difficult to anticipate certain repairs. Program Services We had $16,000 in overages in Scholarships to Youth due to additional funding received from the Conn Foundation for this purpose and $37,500 in overages in Youth Travel & Lodging which was due in part to the costs of hosting the 2012 State of Florida Youth of the Year Conference in Tampa. We did receive $11,000 to offset the costs this conference from BGCA which is reflected in the Program Service Revenue. These costs were not included in the budget. Please let me know if you have any questions or comments on the statements.

7/10/2012 03:44:18 PM

Boys & Girls Clubs of Tampa Bay, Inc. Balance Sheet

Page 1

Operating Fund 6/30/2012

Land & Bldg Fund 6/30/2012

Temporarily Restricted Fund 6/30/2012

Endowment Fund 6/30/2012

Totals 6/30/2012

Totals 6/30/2011

Assets Current Assets Cash & Cash Equivalents Accounts Receivable Pledges Receivable - Current Allowance for Pledges Receivable - Current Investments - Short Term Prepaid Expenses Total Current Assets $767,716 $742,910 $0 $0 $0 $158,238 $1,668,864 $22,742 $0 $0 $0 $937,715 $0 $960,457 $553,927 $258,000 $109,341 ($15,000) $287,708 $0 $1,193,975 $12,101 $0 $0 $0 $0 $0 $12,101 $1,356,486 $1,000,910 $109,341 ($15,000) $1,225,423 $158,238 $3,835,398 $1,320,428 $1,065,256 $85,316 $0 $1,461,524 $499,054 $4,431,579

Non Current Assets Investments Land, Property and Equipment Long Term Pledges Receivable Other Assets Total Non Current Assets $0 $0 $0 $6,397 $6,397 $0 $7,850,282 $0 $0 $7,850,282 $0 $0 $10,445 $79,291 $89,736 $611,033 $0 $0 $0 $611,033 $611,033 $7,850,282 $10,445 $85,688 $8,557,448 $654,713 $7,448,854 $58,403 $75,069 $8,237,039

Total Assets

$1,675,261

$8,810,739

$1,283,711

$623,135

$12,392,845

$12,668,618

Liabilities and Net Assets Liabilities Current Liabilities Accounts Payable Payroll Withholdings Payable Accrued Expenses Payable Total Current Liabilities $68,421 $2,123 $195,860 $266,404 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $68,421 $2,123 $195,860 $266,404 $23,541 ($3,315) $175,814 $196,040

Other Liabilities Deferred Revenue Due To BGCTB Foundation Total Other Liabilities $21,209 $275 $21,484 $0 $0 $0 $0 $0 $0 $0 $0 $0 $21,209 $275 $21,484 $18,207 $0 $18,207

Total Liabilities

$287,888

$0

$0

$0

$287,888

$214,247

7/10/2012 3:44:18PM

Boys & Girls Clubs of Tampa Bay, Inc. Balance Sheet

Page 2

Operating Fund 6/30/2012

Land & Bldg Fund 6/30/2012

Temporarily Restricted Fund 6/30/2012

Endowment Fund 6/30/2012

Totals 6/30/2012

Totals 6/30/2011

Net Assets Net Assets Net Assets - Unrestricted Fund Net Assets - Fixed Assets Fund Net Assets - Temporarily Restricted Fund Net Assets - Endowment Fund Total Net Assets $1,560,573 $0 $0 $0 $1,560,573 $0 $7,121,252 $0 $0 $7,121,252 $0 $0 $2,755,127 $0 $2,755,127 $0 $0 $0 $660,215 $660,215 $1,560,573 $7,121,252 $2,755,127 $660,215 $12,097,168 $2,051,967 $7,420,454 $2,304,856 $685,398 $12,462,675

Transfers Transfers (To)/From Unrestricted Fund Total Net Asset Transfers ($173,200) ($173,200) $1,689,486 $1,689,486 ($1,471,416) ($1,471,416) ($37,080) ($37,080) $7,790 $7,790 ($8,305) ($8,305)

Total Net Assets

$1,387,373

$8,810,739

$1,283,711

$623,135

$12,104,957

$12,454,370

Total Liabilities and Net Assets

$1,675,261

$8,810,739

$1,283,711

$623,135

$12,392,845

$12,668,618

Boys & Girls Clubs of Tampa Bay, Inc. Statement of Revenues & Expenses
With Comparison to Budget & Last Year - Unaudited

Year To Date Actual 1/1/2012 To 6/30/2012 Budget 1/1/2012 To 6/30/2012 Variance Favorable (Unfavorable) Total 2012 Annual Budget Actual 1/1/2011 To 6/30/2011

Last Year Budget 1/1/2011 To 6/30/2011 Variance Favorable (Unfavorable)

Variance %

Variance %

Revenue Public Support Contributions Fees & Grants Total Public Support $1,370,380 $783,202 $2,153,582 $1,286,404 $810,348 $2,096,752 $83,976 ($27,147) $56,830 7% (3)% 3% $2,867,000 $1,510,950 $4,377,950 $1,237,029 $981,690 $2,218,719 $1,356,154 $988,974 $2,345,128 ($119,125) ($7,283) ($126,408) (9)% (1)% (5)%

Revenue Program Service Revenue Investment Revenue Other Revenue Total Revenue $217,789 $1,146 $15,624 $234,560 $212,598 $2,400 $12,630 $227,628 $5,191 ($1,254) $2,994 $6,932 2% (52)% 24% 3% $387,650 $4,800 $21,700 $414,150 $215,820 $6,895 $7,434 $230,150 $259,575 $8,250 $13,230 $281,055 ($43,755) ($1,355) ($5,796) ($50,905) (17)% (16)% (44)% (18)%

Special Events Special Event Revenue Special Event Expenses Net Special Events $377,153 ($51,233) $325,920 $382,500 ($42,514) $339,986 ($5,347) ($8,719) ($14,066) (1)% (21)% (4)% $634,750 ($61,770) $572,980 $395,684 ($54,923) $340,761 $370,500 ($40,514) $329,986 $25,184 ($14,409) $10,775 7% (36)% 3%

Total Public Support and Revenue

$2,714,062

$2,664,367

$49,695

2%

$5,365,080

$2,789,630

$2,956,169

($166,539)

(6)%

Expenses Personnel Costs Salaries Employee Benefits Payroll Taxes Other Employee Costs Total Personnel Costs $1,206,836 $125,743 $97,945 $37,259 $1,467,784 $1,207,100 $149,442 $96,837 $19,672 $1,473,051 $264 $23,699 ($1,108) ($17,588) $5,267 0% 16% (1)% (89)% 0% $2,590,249 $296,634 $211,109 $39,570 $3,137,562 $1,099,033 $147,240 $86,390 $25,300 $1,357,963 $1,138,262 $152,662 $89,185 $19,941 $1,400,050 $39,229 $5,422 $2,795 ($5,359) $42,087 3% 4% 3% (27)% 3%

7/10/2012

Page 1

Boys & Girls Clubs of Tampa Bay, Inc. Statement of Revenues & Expenses
With Comparison to Budget & Last Year - Unaudited

Year To Date Actual 1/1/2012 To 6/30/2012 Budget 1/1/2012 To 6/30/2012 Variance Favorable (Unfavorable) Total 2012 Annual Budget Actual 1/1/2011 To 6/30/2011

Last Year Budget 1/1/2011 To 6/30/2011 Variance Favorable (Unfavorable)

Variance %

Variance %

Operating Costs Professional Fees Contract Services Supplies Information Technolgy Occupancy Expense Equipment Expense Postage & Shipping Printing & Publications Transportation Expense Staff Training Program Services Other Expenses Total Operating Costs $57,524 $14,770 $137,243 $66,556 $598,600 $17,245 $394 $4,773 $104,842 $33,849 $96,354 $14,114 $1,146,265 $39,010 $40,560 $143,182 $43,389 $608,469 $10,855 $124 $3,975 $94,785 $18,800 $65,747 $17,415 $1,086,311 ($18,514) $25,790 $5,938 ($23,167) $9,869 ($6,390) ($270) ($798) ($10,057) ($15,049) ($30,607) $3,301 ($59,954) (47)% 64% 4% (53)% 2% (59)% (218)% (20)% (11)% (80)% (47)% 19% (6)% $62,370 $144,120 $303,369 $86,779 $1,245,425 $22,885 $5,263 $10,325 $191,210 $39,000 $159,150 $58,370 $2,328,266 $18,474 $26,408 $146,662 $53,078 $671,351 $6,869 $2,812 $5,159 $83,900 $24,764 $76,849 $17,006 $1,133,333 $15,650 $25,952 $143,773 $49,842 $679,761 $10,095 $2,674 $4,725 $91,497 $24,600 $73,055 $19,745 $1,141,369 ($2,824) ($456) ($2,889) ($3,235) $8,410 $3,226 ($138) ($434) $7,597 ($164) ($3,794) $2,739 $8,037 (18)% (2)% (2)% (6)% 1% 32% (5)% (9)% 8% (1)% (5)% 14% 1%

Total Expenses

$2,614,048

$2,559,362

($54,687)

(2)%

$5,465,828

$2,491,295

$2,541,419

$50,124

2%

NET SURPLUS/(DEFICIT)

$100,013

$105,005

($4,992)

(5)%

($100,748)

$298,335

$414,749

($116,415)

(28)%

7/10/2012

Page 2