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Introduction of MS Excel
Microsoft Excel is program that helps you analyze and organize data. The most common use for Excel is creating Spreadsheets. Spreadsheets can organize data such as monthly expenses or sales data and perform various calculations such as totaling your expenses or indicating the highest producing sales person. Calculations in Excel occur automatically so if data is changed, totals will recalculate.

Advantages of MS Excel
Import, organize, and explore massive data sets within significantly expanded spreadsheets. Use the completely redesigned charting engine in Office Excel 2007 to communicate your analysis in professional-looking charts. Enjoy improved and powerful support for working with tables. Create and work with interactive PivotTable views Office Excel 2007 features the Microsoft Office Fluent user interface to help you find powerful tools when you need them.

Steps to open MS Excel

Go to Start Button All Programs Ms Office Ms office 2007 Ms Excel 2007
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Look of MS Excel

Sheet Management in Excel 2007 Total Rows in a Sheet 2007 Total column in a Sheet 2007

1048576 16384

The Ribbon The Ribbon is designed to help you quickly find the commands that you need to complete a task. Microsoft Office Button Here you will find the same basic commands available in earlier releases of Microsoft Office to open, save, and print your file.
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Quick Access Toolbar The place to keep the items that you not only need to access quickly but want to be immediately available regardless of which of the Ribbon's tabs you're working on. Formula Bar A place where you can enter or view formulas or text. Expand Formula Bar Button This button allows you to expand the formula bar. Worksheet Navigation Tabs By default, every workbook has 3 sheets. You are able to navigate the sheets by clicking on the sheet tab. Insert Worksheet Button Click the Insert New Worksheet button to insert a new worksheet in your workbook. Normal View This is the normal view for working on a spreadsheet in Excel. Page Layout View View the document as it will appear on the printed page. Page Break Preview View a preview of where pages will break when the document is printed. Zoom Level Allows you to quickly zoom in or zoom out of the worksheet.

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ADVANCE EXCEL 2007 Horizontal/Vertical Scroll Allows you to scroll vertically/horizontally in the worksheet.

Worksheets / Spreadsheets

Workbook

Active Cell
In an Excel worksheet, the active cell is the cell with the black border. Data can only be entered into the active cell.

Row
Rows run horizontally in an Excel worksheet. They are identified by a number in the row header.

Row
Columns are a fundamental part of any spreadsheet program such as Excel. Columns run vertically in a spreadsheet and help to identify the location of data.
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ADVANCE EXCEL 2007 Name Box

The Name Box displays the cell reference of the active cell. It will also show the name assigned to a cell or range of cells.

Mark sheet in MS Excel

Name Total Average

Formula =SUM(B5:G5) =AVERAGE(B5:G5)

Description of Formula B5:G5 indicates marks of each subject B5:G5 indicates marks of each subject

Grade

Class

=IF(I5>=75,"DISTINCTION", IF(I5>=60,"A",IF(I5>=45,"B", I5 indicates Average IF(I5>=45,"B", IF(I5>=35,"C","FAIL"))))) =IF(I5>=75,"DISTINCTION", IF(I5>=60,"FIRST", I5 indicates Average IF(I5>=45,"SECOND", IF(I5>=35,"PASS","FAIL")))) =IF(I5>=35,"PASS","FAIL") I5 indicates Average

Result

Conditional Formatting in MS Excel

Use Excel conditional formatting to set rules for cell formatting based on cell value or another cell.
Procedure to used Conditional Formatting

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1. In the Home tab, Styles group, click on Conditional Formatting. 2. Select New Rule.

3. The New Formatting Rule window will open.

4. Click Use a formula to determine which cells to format. 5. The New Formatting Rule window will now look like this:

6. In the edit box labeled Format values where this formula is true, enter = followed by a formula referencing the other cell. In this example the formula: =B1<0 is entered. Click the Format button. The Format Cells window will open

8. Specify the formatting you want. In this example I changed the cell color to RED. 9. Click OK to close The Format Cells window. 10. Click OK to close The New Formatting Rule window.

If you want to clear given condition then

1. In the Home tab, Styles group, click on Conditional Formatting.

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2. Select Clear Rules & Select open which you want.

Pivot Table in MS Excel

A Pivot Table is way to present information in a report format.

Procedure to convert data in Pivot Table

Select all the Table>Click on Insert Tab >Click on Pivot Table>

In the pivot table field list. Choose field and dragfield in between areas

Close pivot table field list.

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Chart in MS Excel
Use a chart whenever you want to visualize your data, making it clear and simple

First Select those data which you want to convert in the Chart. Then to Open the Chart Click on Insert>In the Group Illustrations>Click on Chart option. & Select Chart Type.

After Creating Charts Select the Chart & By Using the Design, Layout & Format Tab Enhance chart look.

Functions in MS Excel
Lookup Function
In Excel, the Lookup function returns a value from a range (one row or one column) or from an array.

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Example =lookup(F-005,A1:A20, C1:C20)= Office Assistance.

To open above window first open those table in which you want to apply Lookup Function. The select those cells where you want the Result. Then type =lookup and click on Insert Function Button. Then Fill up Above Details.

Insert Function Button

Financial Function
PMT Function:- In Excel, the Pmt function returns the payment amount for a loan based on an interest rate and a constant payment schedule.
Example 8,00,000 1 6% ?

PV.. NPER.. RATE.. PMT..

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ADVANCE EXCEL 2007 PMT( interest_rate, number_payments, PV, FV, Type ) =PMT(B3/12,B2*12,-B1)

Some Shortcut Keys in MS Excel

CTRL+1 CTRL+2 CTRL+3 CTRL+SHFT+( CTRL+SHFT+) CTRL+SHFT+& CTRL+SHFT_ CTRL+A CTRL+U CTRL+P CTRL+N Displays the Format Cells dialog box. Applies or removes bold formatting. Applies or removes italic formatting. Unhides any hidden rows within the selection. Unhides any hidden columns within the selection. Applies the outline border to the selected cells. Removes the outline border from the selected cells. Selects the entire worksheet Applies or removes underlining. Displays the Print dialog box. Creates a new, blank workbook.

F1 F2

Displays the Microsoft Office Excel Help task pane. Edits the active cell and positions the insertion point at the end of the cell contents.

F6

Switches between the worksheet, Ribbon, task pane, and Zoom

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ADVANCE EXCEL 2007

controls. PAGE DOWN PAGE UP Moves one screen down in a worksheet Moves one screen up in a worksheet

Topics
Introduction of MS Excel Basic MS Excel Conditional Formatting Pivot Table Chart Linking Cell References formulas Financial Related Formulas Logical Related Formulas Lookup Related Formulas Text Related Formulas Date & Time Related Formulas IF & Nested IF Functions Other Formulas (Depreciation, G/P, N/P.) Advance Filter Data Validation Scenario Goal Seek Data Table Macro Shortcut Keys

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