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VILLAGE OF ALSIP MINUTES OF BOARD OF TRUSTEES COMMITTEE MEETING December 12, 2011 Mayor Kitching called the meeting to order at 7:30 p.m. Clerk Venhuizen called the roll with the following in attendance: Trustees Shapiro, McGreal, Daddona, Quinn, Dalzell, Ryan, and Mayor Kitching. MAYORS REPORT: Mayor Kitching requested input from the Board on the presentation made last week by Dan Lombard, The Lombard Company, representing the Alsip Industrial Association and Mary Schmidt, Alsip Chamber of Commerce regarding development of a local business preference ordinance. All Trustees were in favor of development of such an Ordinance by the Village Attorney for placement on the December 19, 2011 Agenda. Mayor Kitching reported that Metro South Hospital is being sold to a corporation that currently owns 130 plus hospitals across the nation; three in Illinois. They are retaining the current staff and Dr. Beckmann, current CEO, and plan on spending twenty million dollars on improvements to the hospital. CLERKS REPORT: Clerk Venhuizen presented: a) IDOT Motor Fuel Tax Allotment for November, 2011 in the amount of $43,496.10. b) Letter of appreciation. PUBLIC FORUM: Mayor Kitching called for input from the public; there was none. FINANCE REPORT: ACTION ITEM: Trustee Quinn reported a slight decrease over last years levy, and asked for questions; there were none. Motion by Trustee Quinn to approve an ORDINANCE LEVYING TAXES FOR GENERAL CORPORATE AND SPECIAL PURPOSES FOR THE FISCAL YEAR BEGINNING MAY 1, 2011, AND ENDING APRIL 30, 2012, FOR THE VILLAGE OF ALSIP, COOK COUNTY, ILLINOIS; seconded by Trustee Daddona. Roll #1: Voting aye: Trustee Shapiro, McGreal, Daddona, Quinn, Dalzell and Ryan. Motion carried. Ordinance No. 2011-12-2. Trustee Quinn referred to Levy Amount (2) with an overall decrease of -0.1999 in the following amounts: Corporate $3,550,000.00; Road & Bridge $500,000.00 with 3% reserve $15,000.00; Bond & Interest $789,105.00 with 5% reserve $39,455.25; Police Pension $1,782,529.00; Fire Pension $1,259,952.00; Total Levy: $7,936,041.25. ACTION ITEM: Trustee Ryan reported additional information has been received on invoices from Specialty Landscaping. Motion by Trustee Ryan to authorize payment of $5,867.00 to Specialty Landscaping; seconded by Trustee Shapiro. Trustee Quinn reported the unit price information requested from the vendor was not received; however, the Village Attorney recommended payment of the bills. Mayor Kitching reported the Village Attorneys opinion was based on the Village demanding unit pricing retroactively. The Mayor had no problem with creating a new form requesting specific information such as quantities, unit pricing, etc. prior to hiring the vendor. Trustee Ryan reported the department heads are working with the Finance Committee on a new template requesting more detailed information on invoices. Roll #2: Voting aye: Trustees Shapiro, Daddona, Dalzell, Ryan. Voting nay: Trustees McGreal and Quinn. Motion Carried. Trustee Quinn presented the following Abatement Ordinances: a) AN ORDINANCE TO ABATE THE SERIES 2000 BOND FOR THE 2011 REAL ESTATE TAX LEVY; b) AN ORDINANCE TO ABATE THE SERIES 2001 BOND FOR THE 2011 REAL ESTATE TAX LEVY; c) AN ORDINANCE TO ABATE THE SERIES 2001A BOND FOR THE 2011 REAL ESTATE TAX LEVY; d) AN ORDINANCE TO ABATE THE SERIES 2002 BOND FOR THE 2011 REAL ESTATE TAX LEVY; e) AN ORDINANCE TO ABATE THE SERIES 2003A BOND FOR THE 2011 REAL ESTATE TAX LEVY; f) AN ORDINANCE TO ABATE THE SERIES 2005A BOND FOR THE 2011 REAL ESTATE TAX LEVY; g) AN ORDINANCE TO ABATE THE SERIES 2005B BOND FOR THE 2011 REAL ESTATE TAX LEVY; h) AN ORDINANCE TO ABATE THE SERIES 2010 BOND FOR THE 2011 REAL ESTATE TAX LEVY.

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Board of Trustees Committee meeting December 12, 2011 FIRE DEPARTMENT REPORT: Trustee Dalzell presented: a) Request for approval to waive the bidding requirement and to purchase a Seagrave 2000 gallon per minute Marauder II pumper at a cost of $469,758.00. This item was tabled at the December 5, 2011 Board meeting pending further information. Trustee Ryan reported on additional information provided by Deputy Chief Styczynski that included competitive prices paid for fire trucks by the following municipalities: Troy Fire Department, Pierce Fire Truck at $530,000; Village of Plainfield, Pierce Fire Truck at $550,000; Village of Lemont, Fire Truck at $330,000 (half the capacity); Village of Lemont Fire Truck at $530,000 and Village of Glendale Heights, Fire Truck at $530,000. All had similar equipment and East Hazel Crest and Wilmington recently purchased Seagrave vehicles. Trustee Ryan was satisfied with the information provided which included equipment standardization to avoid complications for fire personnel when switching firehouses and units. Deputy Chief Styczynski added the additional benefit of having a completely stainless steel vehicle. b) ACTION ITEM: Motion by Trustee Dalzell to approve the sale of remaining SCBA units to the SWAT team or to any interested party for not less than $150 per unit; seconded by Trustee Daddona. Roll #3: Voting aye: Trustees Shapiro, McGreal, Daddona, Quinn, Dalzell and Ryan. Motion carried. c) Report that the Fire & Police Commission will be conducting a swearing-in ceremony for Charles Harding, the next qualified candidate on the firefighter eligibility list on Tuesday, December 13, 2011, at Fire Station #1, at 7:00 p.m. d) Request for approval to sell two 12-13 year old stoves for a total of $350 to Midwest Fixtures, Chicago. e) November monthly report based on the National Fire Incident Reporting System (NFIRS). f) Letter of appreciation. POLICE DEPARTMENT: Trustee Daddona presented: a) Request for approval of the Garcia time sheets. b) The Police Committee will conduct a meeting on Wednesday, December 14, 2011 at 6:30 p.m., at the Village Hall. PUBLIC WORKS DEPARTMENT REPORT: Trustee McGreal presented: a) Request to create a new administrative assistant position in the Public Works Department. Trustee McGreal tabled this item and requested it be placed on the December 19, 2011 agenda following closed session. Trustee McGreal requested a Closed Session on December 19, 2011 to discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of that public body pursuant to 5 ILCS 120/2 (c) (1). b) Request for approval to advertise for bids for the replacement of six overhead doors in the Public Works garage. This is a budgeted item. Trustee Dalzell reported on phone calls received concerning the flooding on 115th Street just west of Marist, and the formation of ice during the winter months. Vince Cullen reported that IDOT and the City of Chicago are responsible for the upkeep of the road at that location. IDOT is aware of the problem and Vince will check. Trustee Quinn reported 115th & 44th Avenue, the southwest corner turning lane pools water since repaving. Vince will check and contact IDOT. BUILDING DEPARTMENT REPORT: Trustee Shapiro presented: a) Monthly reports for October and November, 2011. b) ACTION ITEM: Motion by Trustee Shapiro to approve and AN ORDINANCE GRANTING A VARIANCE FOR A SHED AT THE PROPERTY LOCATED AT 11936 SOUTH LAVERGNE; seconded by Trustee Daddona. Roll #4: Trustees Shapiro, McGreal, Daddona, Quinn, Dalzell and Ryan. Ordinance No. 2011-12-3. HEALTH & POLLUTION: Trustee Daddona presented: a) Report restaurant inspections are going well and no heat problems to date. b) The two Health Inspectors will be attending the South Suburban Health Council Meeting on December 13, 2011. SEWER & WATER: Trustee Ryan presented: a) Letter from the City of Chicago which read as follows: The City of Chicago is notifying the Village that their 2012 budget which was unanimously approved by the Chicago City Council and includes a four year water increase as follows; January 1, 2012 25% increase; January 1, 2013 15% increase; January 1, 2014 15% increase; January 1, 2015 15% increase. The cost is as follows: Current 2011 cost is $2.01 per 1,000 gallons Cost as of January 1, 2012 will increase by 50 cents per thousand gallons Cost as of January 1, 2013 will increase by 37 cents per thousand gallons Cost as of January 1, 2014 will increase by 43 cents per thousand gallons Cost as of January 1, 2015 will increase by 50 cents per thousand gallons.

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Board of Trustees meeting December 12, 2011 Water Commission from Chicago wrote that with this increase the Department of Water Management will be investing in infrastructure, water purification and pumping stations. The accelerated program includes replacement of water mains that have exceeded their 100 year useful life. We will also be investing in upgrading our plants including a new roof for the Jardine Water Purification Plant and a new electrical switch gear at our South Water Purification Plant. We will be converting four pumping stations that include both the City and Suburban customers from steam power to electric. We will continue to invest to efficiently maintain and upgrade all of our assets used to deliver water to over five million people in the Chicagoland area. Signed by Commissioner Thomas Powers, City of Chicago. Mayor Kitching reported when a similar increase was presented several years ago, the Southwest Conference of Mayors along with many municipalities sued the City of Chicago and won. Discussions are now being held to consider the same action. Additionally, Mayor Kitching has been approached by some of the cities east and south of the Village to consider building a separate water system drawing water from Lake Michigan through Hammond, Indiana. The Mayor will keep the Board informed when more information is available, and a presentation will be made. Trustee Quinn asked what the water rates will be for the residents of Alsip, since the increases quoted will be sent to Chicago. Trustee Ryan will provide the information. Mayor Kitching further reported the agreement with the City of Chicago was not designed for the suburbs to pay for the City of Chicago infrastructure, only for the water main on 115th Street and the cost of water delivery from Lake Michigan. LICENSE REPORT: Trustee Quinn presented: a) Request for approval of a list of licenses dated December 12, 2011. PLANNING/ZONING REPORT: No report. REPORTS OF SPECIAL COMMITTEES VILLAGE PROPERTY: No report. INSURANCE COMMITTEE: Trustee McGreal reported that insurance information has been distributed to all employees. ORDINANCE & LEGISLATION: Trustee Dalzell presented: a) Local Vendor Preference Ordinance will be prepared by the Village attorney. IT REPORT: No report. Mayor Kitching reported on questions concerning availability of the Villages Peg Station through AT&T. After investigating, the reason was the Village owns no equipment with AT&T. BOAT LAUNCH: No report. PRESENTATIONS, PETITIONS, COMMUNICATIONS UNFINISHED BUSINESS: Trustee Quinn asked the status of the Inducement Ordinance that had to be passed by December 1, 2011. Mayor Kitching reported they have renegotiated which gives the Village more time. Trustee Quinn asked about previously requested resume and background information on the developers. The Mayor will provide when complete information is received. NEW BUSINESS: None.

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Board of Trustees Committee meeting December 12, 2011 EXECUTIVE SESSION: Motion by Trustee Quinn to move into executive session to discuss the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body pursuant to 5 ILCS 120/2(c) (1); seconded by Trustee Daddona. Roll #5: Voting aye: Trustees Shapiro, McGreal, Daddona, Quinn, Dalzell and Ryan. Motion carried. ADJOURNMENT: Motion by Trustee Shapiro to adjourn; seconded by Trustee Ryan. All in favor; none opposed. Motion carried. Respectfully submitted,

_______________________________ Deborah Venhuizen Village Clerk, Alsip, Illinois

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