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  • Business Process Flow

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    Anandh Vedha
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    The document outlines the business process flow for purchase requests and orders at Acharya Institutes in Bangalore. It involves multiple approval steps, with requests requiring approval from the responsibility center head, principal/principal's office, purchase head, and potentially the CFO and chairman depending on the purchase amount. If approved, the purchase department raises a purchase order in SAP which also requires multi-level approval. The purchase order is sent to the vendor if fully approved. The vendor delivers goods, which are received and inventory is updated in SAP. Payments are processed by the finance department upon goods receipt.

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    The document outlines the business process flow for purchase requests and orders at Acharya Institutes in Bangalore. It involves multiple approval steps, with requests requiring approval from the responsibility center head, principal/principal's office, purchase head, and potentially the CFO and chairman depending on the purchase amount. If approved, the purchase department raises a purchase order in SAP which also requires multi-level approval. The purchase order is sent to the vendor if fully approved. The vendor delivers goods, which are received and inventory is updated in SAP. Payments are processed by the finance department upon goods receipt.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as PDF, TXT or read online from Scribd
    Flag for inappropriate content
    106 views1 page

    Business Process Flow

    Uploaded by

    Anandh Vedha
    The document outlines the business process flow for purchase requests and orders at Acharya Institutes in Bangalore. It involves multiple approval steps, with requests requiring approval from the responsibility center head, principal/principal's office, purchase head, and potentially the CFO and chairman depending on the purchase amount. If approved, the purchase department raises a purchase order in SAP which also requires multi-level approval. The purchase order is sent to the vendor if fully approved. The vendor delivers goods, which are received and inventory is updated in SAP. Payments are processed by the finance department upon goods receipt.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as PDF, TXT or read online from Scribd
    Flag for inappropriate content
    of 1

    Acharya Institutes, Bangalore.

    Business Process Flow

    Incoming Purchase Request from Responsibility center head through mail/hardcopy.

    No
    Responsibility Center User

    Purchase request document raised and sent for approval

    No

    Principal/Principals office

    No

    Approval decision

    Yes

    Approval triggered to Purchase Head

    Purchase Head

    Couple of alerts to the Principal and the user will be triggered communicating the rejection.

    No

    Approval decision

    Yes

    Purchase Request to Purchase Department.

    An alert procedure is generated and sent to the Purchase Department. Purchase Department

    Purchase Order is Raised in SAP

    Budget Check internally by SAP.

    Four Level Approval

    Above the Budget

    Budget limit

    Below the Budget

    Two Level Approval

    4 level

    2 level

    Approval Alert is generated to Principal Principal of a College

    A copy of the added Purchase order is sent to the CFO.

    Rejection of Purchase Order and sent to the PO generator.

    No

    Approval of Purchase Order

    Yes

    An alert is generated and sent to the Purchase Manager.

    Purchase Manager

    Rejection of Purchase Order and sent to the PO generator.

    No

    Approval of Purchase Order

    Yes (2 level)

    An alert will be sent to the PO generator to add the document.

    Yes (4 level)

    An alert/ Approval is generated and sent to the CFO.

    Purchase order is printed and sent to the vendor (Manually).

    CFO

    Rejection of Purchase Order and sent to the PO generator.

    No

    Approval of Purchase Order

    Yes

    Approval Alert is generated to the Chairman

    A copy of the added Purchase order is sent to the CFO.

    Chairmans Office

    Rejection of Purchase Order and sent to the PO generator.

    No

    Approval of Purchase Order

    Yes

    An alert will be sent to the PO generator to add the document.

    Purchase order is printed and sent to the vendor (Manually).

    Vendor

    Vendor delivers the goods, which is manually checked and confirmed by the Central Warehouse/ concerned Dept.

    Inventory Transfer
    Does Inventory transfer in SAP and send the printed copy signed to the counterpart. Responsibility Center User/Store User Central Warehouse user generates the GRPO in SAP for incoming stock

    An Alert is generated to the finance user.

    Inventory gets updated in the Central Warehouse.

    Store user College/ Responsibility center user

    Does Inventory transfer in SAP again and maintain the printed copy signed.

    Finance User

    Does Goods Issue for Final consumption upon the receipt of a mail/hard copy requests.

    Convert the GRPO to A/P invoice.

    Return of damaged goods, if any.

    Responsibility center user

    Raise the Goods Return document to the extent of the goods to be returned.

    A/P Credit memo to be raised using copy from/Copy to functionality.

    This will record both the gross and net liability for the vendor.

    Vendor Payment Proposal mechanism gets updated and the same will be getting populated in CFOs user ID.

    CFO

    Process the relevant bills and forward to the end user to make the payment.

    An alert message will pop up in the finance user window to make the payment.

    Finance User

    Outgoing payment is made

    End of the Business Process

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