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Helping Hand is a tax-exempt not-for-profit food bank that serves all of Johnson County, Washington. Helping Hand's goal is to alleviate hunger in Johnson County by soliciting, collecting, growing, and packaging food for distribution through a network of service agencies and programs that serve our target population groups. Our services include food box programs, emergency food programs, and a youth farm that provides opportunities for self-sufficiency activities for "at risk" youth. Helping Hand receives support from the county, charitable organizations and corporate sponsorship. Approximately 20% of Johnson County residents qualify for assistance from Helping Hand. Our client base is low-income people, mainly families, who need emergency help to put food on the table. Nearly half of those served by the program are children. Helping Hand operates a warehouse facility where we store donated or rescued food for distribution. The program actively solicits food from local food growers, retailers, wholesalers, and processors. In addition, Helping Hand collect food donations from restaurants for immediate distribution to service programs. It is estimated that the number of children who need services from Helping Hand will increase during the next five years. Johnson County is growing and a number of new families are entering the area to look for employment. A number of programs exist to help transition these new families into the county. Helping Hand is an important resource to these programs because we can respond quickly with the one of the most important resources these families need. Food! Our services improves the ability of families to care for children and achieve goals of self-sufficiency. Helping Hand's services, now, are a small investment in comparison to cost of ignoring the problem of hunger in the county and the influence it has on a number of health and crime issues.
1.1 Mission
The mission of Helping Hands is to alleviate hunger in Johnson County by soliciting, collecting, growing, and packaging food for distribution through a network of agencies and programs, as well as provide opportunities for self sufficiency. Our services include food box programs, emergency shelters, congregate meal sites, residential treatment services, and children's programs.
1.2 Objectives
This new initiative is designed to create a food bank that will serve all of Johnson County, Washington. Our objectives are: Establish donation network of local growers, retailers, wholesalers, and processors in Johnson County. Establish youth farm that will employ "at risk" youth. Collect over four million pounds of food the first year of operation. Increase collection amount by 20% each year. Effectively distribute the food to low-income families that make up over 20% of Johnson County. Acquire 200,000 of start-up funding through corporate, private charities and government financial support. Raise an additional 100,000 in fundraising activity.
Organization Summary
Helping Hand is a food bank serving Johnson County, Washington. The program's focus is to identify and utilize resources for food in the county in order to eliminate hunger among low-income individuals and families in the area. The program performs the following:
1. Solicits and distributes food to community programs. 2. Operates a youth farm program for "at-risk" young people.
Start-up Funding Start-up Expenses to Fund Start-up Assets to Fund Total Funding Required Assets Non-cash Assets from Start-up Cash Requirements from Start-up Additional Cash Raised Cash Balance on Starting Date Total Assets Liabilities and Capital Liabilities Current Borrowing Long-term Liabilities Accounts Payable (Outstanding Bills) Total Liabilities Capital Planned Investment Corporate Sponsorship Philanthropic Trust Jefferson County Additional Investment Requirement Total Planned Investment Loss at Start-up (Start-up Expenses) Total Capital Total Capital and Liabilities Total Funding 100,000 50,000 50,000 0 200,000 (124,000) 76,000 76,000 200,000 0 0 0 0 7,000 69,000 0 69,000 76,000 124,000 76,000 200,000
Start-up Requirements Start-up Expenses Legal Stationery etc. Brochures Food Collection Supplies Insurance Rent Trucks and Vehicles Warehouse Equipment Total Start-up Expenses Start-up Assets Cash Required Start-up Inventory Other Current Assets Long-term Assets Total Assets Total Requirements 69,000 0 0 7,000 76,000 200,000 700 500 800 10,000 1,000 1,000 50,000 40,000 124,000
Services
Approximately 20% of Johnson County residents qualify for assistance from Helping Hand. Lowincome people, mostly families, who need emergency help to put food on the table will be helped by this new program. Nearly half of the people we serve are children and nearly one-fifth are senior citizens. In the families we serve, there is at least one working person. Helping Hand collects food at its centralized facility in the city of Monroe and distributes the food to nonprofit social service agencies and programs in the county. The majority of the food we distribute is in the form of emergency boxes. Individuals or families can receive up to 15 boxes a year. Each box contains a 3-5 day supply of high-quality food. The remaining resources are dedicated to providing food to residential treatment facilities, dinner programs, youth service centers, foster homes, children's program and more.
Children represent 45% of the county residents in need of Helping Hand services. The program has identified children and their families as it primary target customers. It is projected that the number of low-income children will increase in Johnson County by 20% over the next four years. By 2006, children will represent 52% of Helping Hand's client base. With effective intervention, the debilitation effects of hunger can be eliminated. Consequently, the families will be better able to be successfully providing for its children.
At least one parent/guardian works full-time. The average family size is five, with three or four children. The family has made contact with one or more social service agency or program in the last 12 months. The families are most receptive to receiving food assistance through social service programs that are working with the families in other concerns.
Service Behaviors Helping Hand has established that the most effective method to distribute food is through the network of existing social service programs and agencies serving the target population groups. There are 25 programs and agencies that provide services to low-income seniors, adults and children. On average, clients visit one or more of these programs or agencies on a weekly basis. In addition, these programs have an excellent volunteer base that can be mobilized to distribute food.
Market Analysis Year 1 Potential Customers Seniors Individual Adults Children Total Growth 7% 8% 15% 30,000 35,000 55,000 32,100 37,800 63,250 34,347 40,824 72,738 36,751 44,090 83,649 39,324 47,617 96,196 Year 2 Year 3 Year 4 Year 5 CAGR 7.00% 8.00% 15.00%
one are helping the community. Award plaques will be distributed to stores each year and the program will find additional methods to raise the profile of stores that assist the program. Program brochures will be distributed by local social service programs and agencies that serve the target population groups. In addition, these programs and agencies will serve as advocates of using Helping Hand in response to the need for emergency food.
Funding Forecast Year 1 Funding FC FtB FRE Gleaning CD C/CPF YF Total Funding 171,770 188,947 207,842 130,000 143,000 157,300 34,590 38,049 41,854 30,000 33,000 36,300 24,000 26,400 29,040 0 100,000 100,000 18,000 18,900 19,845 408,360 548,296 592,181 Year 2 Year 3
Management Summary
Helping Hand's management team consist of a board of directors and an executive director. The program will consist of five service coordinators.
Volunteer coordinator; Food solicitation coordinator; Distribution coordinator; Warehouse coordinator; Youth farm coordinator.
The detailed monthly personnel plan for the first year is included in the appendix.
Personnel Plan Year 1 Volunteer Coordinator Food Solicitation Coordinator Distribution Coordinator Warehouse Coordinator Youth Farm Coordinator Executive Director Total People Total Payroll Year 2 Year 3 21,600 21,600 21,600 21,600 21,600 21,600 21,600 21,600 21,600 21,600 21,600 21,600 21,600 21,600 21,600 24,000 24,000 24,000 6 6 6 132,000 132,000 132,000
Financial Plan
Helping Hand is funded from a variety of sources, public and private. We anticipate that funding will increase by 15% over the next three years. The executive director and the board of directors will be responsible for reviewing the program expenditures and making adjustment to assure the program solvency.
We assume a slow-growth economy, without major recession. We assume population growth in the county that will contribute to additional low-income clients. We assume, of course, that there are no unforeseen changes in funding availability. We assume a continued need for emergency food services in the county.
General Assumptions Year 1 Plan Month Current Interest Rate Tax Rate Other 10.00% 0.00% 0 Long-term Interest Rate 10.00% 1 10.00% 10.00% 0.00% 0 Year 2 2 10.00% 10.00% 0.00% 0 Year 3 3
Surplus and Deficit Year 1 Funding Direct Cost Other Costs of Funding Total Direct Cost Gross Surplus Gross Surplus % Expenses Payroll Sales and Marketing Costs Depreciation Rent Utilities Insurance Payroll Taxes Food Distribution Total Operating Expenses EBITDA Interest Expense Taxes Incurred Net Surplus Net Surplus/Funding 132,000 0 840 12,000 2,400 3,600 19,800 195,000 365,640 (4,170) 0 0 (5,010) -1.23% 132,000 0 840 12,000 2,400 3,600 19,800 260,000 430,640 63,856 64,696 0 0 63,856 11.65% 132,000 0 840 12,000 2,400 3,600 19,800 290,000 460,640 71,841 72,681 0 0 71,841 12.13% 408,360 47,730 0 47,730 360,630 88.31% Year 2 548,296 53,800 0 53,800 494,496 90.19% Year 3 592,181 59,700 0 59,700 532,481 89.92%
Pro Forma Cash Flow Year 1 Cash Received Cash from Operations Cash Funding Subtotal Cash from Operations Additional Cash Received Sales Tax, VAT, HST/GST Received New Current Borrowing New Other Liabilities (interest-free) New Long-term Liabilities Sales of Other Current Assets Sales of Long-term Assets New Investment Received Subtotal Cash Received Expenditures Expenditures from Operations Cash Spending Bill Payments Subtotal Spent on Operations Additional Cash Spent Sales Tax, VAT, HST/GST Paid Out Other Liabilities Principal Repayment Purchase Other Current Assets Purchase Long-term Assets Dividends Subtotal Cash Spent Net Cash Flow 0 0 0 0 0 389,132 19,228 0 0 0 0 0 0 0 486,348 61,948 0 0 0 0 0 0 0 517,465 74,716 Principal Repayment of Current Borrowing 0 Long-term Liabilities Principal Repayment 0 132,000 257,132 389,132 132,000 354,348 486,348 132,000 385,465 517,465 0 0 0 0 0 0 0 408,360 Year 1 0 0 0 0 0 0 0 548,296 Year 2 0 0 0 0 0 0 0 592,181 Year 3 408,360 408,360 548,296 548,296 592,181 592,181 Year 2 Year 3
Cash Balance
88,228
150,176
224,892
Pro Forma Balance Sheet Year 1 Assets Current Assets Cash Inventory Other Current Assets Total Current Assets Long-term Assets Long-term Assets Accumulated Depreciation Total Long-term Assets Total Assets Liabilities and Capital Current Liabilities Accounts Payable Current Borrowing Other Current Liabilities Subtotal Current Liabilities Long-term Liabilities Total Liabilities Paid-in Capital Surplus/Deficit Total Capital Total Liabilities and Capital Net Worth 30,784 0 0 30,784 0 30,784 200,000 (5,010) 70,990 101,774 70,990 28,976 0 0 28,976 0 28,976 200,000 63,856 134,846 163,821 134,846 31,924 0 0 31,924 0 31,924 200,000 71,841 206,686 238,611 206,686 7,000 840 6,160 101,774 Year 1 7,000 1,680 5,320 163,821 Year 2 7,000 2,520 4,480 238,611 Year 3 88,228 7,386 0 95,614 150,176 8,326 0 158,501 224,892 9,239 0 234,131 Year 2 Year 3
Appendix
Funding Forecast Month 1 Funding FC FtB FRE Gleaning CD C/CPF YF Total Funding Direct Cost of Funding FC FtB 0% 0% 0% 0% 0% 0% 0% 18,700 30,000 2,434 10,000 2,000 0 0 63,134 Month 1 2,088 1,703 16,180 40,000 2,746 10,000 3,000 0 0 71,926 Month 2 1,584 1,680 12,820 40,000 2,824 0 4,000 0 0 59,644 Month 3 1,320 1,584 9,600 0 3,136 0 1,000 0 0 13,736 Month 4 1,224 0 11,520 0 2,590 0 1,000 0 0 15,110 Month 5 1,272 0 11,760 0 2,980 0 1,500 0 0 16,240 Month 6 1,329 0 13,200 0 2,434 0 1,500 0 0 17,134 Month 7 1,395 0 13,920 0 2,434 0 2,000 0 0 18,354 Month 8 1,632 0 14,640 0 3,292 0 2,000 0 0 19,932 15,600 0 3,604 0 2,000 0 5,000 26,204 16,180 0 3,058 0 2,000 0 6,000 27,238 17,650 20,000 3,058 10,000 2,000 0 7,000 59,708 Month 2 Month 3 Month 4 Month 5 Month 6 Month 7 Month 8 Month 9 Month 10 Month 11 Month 12
Personnel Plan Month 1 Volunteer Coordinator Food Solicitation Coordinator Distribution Coordinator Warehouse Coordinator Youth Farm Coordinator Executive Director Total People Total Payroll 0% 0% 0% 0% 0% 0% 1,800 1,800 1,800 1,800 1,800 2,000 6 11,000 Month 2 1,800 1,800 1,800 1,800 1,800 2,000 6 11,000 Month 3 1,800 1,800 1,800 1,800 1,800 2,000 6 11,000 Month 4 1,800 1,800 1,800 1,800 1,800 2,000 6 11,000 Month 5 1,800 1,800 1,800 1,800 1,800 2,000 6 11,000 Month 6 1,800 1,800 1,800 1,800 1,800 2,000 6 11,000 Month 7 1,800 1,800 1,800 1,800 1,800 2,000 6 11,000 Month 8 1,800 1,800 1,800 1,800 1,800 2,000 6 11,000 Month 9 Month 10 Month 11 Month 12 1,800 1,800 1,800 1,800 1,800 2,000 6 11,000 1,800 1,800 1,800 1,800 1,800 2,000 6 11,000 1,800 1,800 1,800 1,800 1,800 2,000 6 11,000 1,800 1,800 1,800 1,800 1,800 2,000 6 11,000
General Assumptions Month 1 Plan Month Current Interest Rate Long-term Interest Rate Tax Rate Other 10.00% 10.00% 0.00% 0 1 10.00% 10.00% 0.00% 0 Month 2 2 10.00% 10.00% 0.00% 0 Month 3 3 10.00% 10.00% 0.00% 0 Month 4 4 10.00% 10.00% 0.00% 0 Month 5 5 10.00% 10.00% 0.00% 0 Month 6 6 10.00% 10.00% 0.00% 0 Month 7 7 10.00% 10.00% 0.00% 0 Month 8 8 10.00% 10.00% 0.00% 0 Month 9 Month 10 Month 11 9 10 10.00% 10.00% 0.00% 0 11 10.00% 10.00% 0.00% 0 Month 12 12 10.00% 10.00% 0.00% 0
Surplus and Deficit Month 1 Funding Direct Cost Other Costs of Funding Total Direct Cost Gross Surplus Gross Surplus % Expenses Payroll Sales and Marketing Costs Depreciation Rent Utilities Insurance Payroll Taxes Food Distribution Total Operating Expenses Surplus Before Interest and Taxes EBITDA Interest Expense Taxes Incurred Net Surplus Net Surplus/Funding 15% 11,000 0 70 1,000 200 300 1,650 20,000 34,220 22,734 22,804 0 0 22,734 36.01% 11,000 0 70 1,000 200 300 1,650 20,000 34,220 32,086 32,156 0 0 32,086 44.61% 11,000 0 70 1,000 200 300 1,650 20,000 34,220 21,606 21,676 0 0 21,606 36.22% 11,000 0 70 1,000 200 300 1,650 10,000 24,220 (12,587) (12,517) 0 0 (12,587) -91.63% 11,000 0 70 1,000 200 300 1,650 10,000 24,220 (11,228) (11,158) 0 0 (11,228) -74.31% 11,000 0 70 1,000 200 300 1,650 12,000 26,220 (12,200) (12,130) 0 0 (12,200) -75.12% 11,000 0 70 1,000 200 300 1,650 14,000 28,220 (13,844) (13,774) 0 0 (13,844) -80.80% 11,000 0 70 1,000 200 300 1,650 15,000 29,220 (14,106) (14,036) 0 0 (14,106) -76.86% 11,000 0 70 1,000 200 300 1,650 16,000 30,220 (13,728) (13,658) 0 0 (13,728) -68.87% 11,000 0 70 1,000 200 300 1,650 18,000 32,220 (10,620) (10,550) 0 0 (10,620) -40.53% 11,000 0 70 1,000 200 300 1,650 20,000 34,220 (11,896) (11,826) 0 0 (11,896) -43.67% 11,000 0 70 1,000 200 300 1,650 20,000 34,220 18,773 18,843 0 0 18,773 31.44% 63,134 6,180 0 6,180 56,954 90.21% Month 2 71,926 5,620 0 5,620 66,306 92.19% Month 3 59,644 3,818 0 3,818 55,826 93.60% Month 4 13,736 2,103 0 2,103 11,633 84.69% Month 5 15,110 2,118 0 2,118 12,992 85.98% Month 6 16,240 2,220 0 2,220 14,020 86.33% Month 7 17,134 2,758 0 2,758 14,376 83.90% Month 8 18,354 3,240 0 3,240 15,114 82.34% Month 9 19,932 3,440 0 3,440 16,492 82.74% Month 10 26,204 4,604 0 4,604 21,600 82.43% Month 11 27,238 4,914 0 4,914 22,324 81.96% Month 12 59,708 6,715 0 6,715 52,993 88.75%
Pro Forma Cash Flow Month 1 Cash Received Cash from Operations Cash Funding Subtotal Cash from Operations Additional Cash Received Sales Tax, VAT, HST/GST Received New Current Borrowing New Other Liabilities (interest-free) New Long-term Liabilities Sales of Other Current Assets Sales of Long-term Assets New Investment Received Subtotal Cash Received Expenditures Expenditures from Operations Cash Spending Bill Payments 11,000 1,204 11,000 35,861 11,000 28,048 11,000 24,625 11,000 14,162 11,000 14,601 11,000 17,583 11,000 20,547 11,000 21,951 11,000 22,951 11,000 27,080 11,000 28,520 0.00% 0 0 0 0 0 0 0 63,134 Month 1 0 0 0 0 0 0 0 71,926 Month 2 0 0 0 0 0 0 0 59,644 Month 3 0 0 0 0 0 0 0 13,736 Month 4 0 0 0 0 0 0 0 15,110 Month 5 0 0 0 0 0 0 0 16,240 Month 6 0 0 0 0 0 0 0 17,134 Month 7 0 0 0 0 0 0 0 18,354 Month 8 0 0 0 0 0 0 0 19,932 Month 9 0 0 0 0 0 0 0 26,204 Month 10 0 0 0 0 0 0 0 27,238 Month 11 0 0 0 0 0 0 0 59,708 Month 12 63,134 63,134 71,926 71,926 59,644 59,644 13,736 13,736 15,110 15,110 16,240 16,240 17,134 17,134 18,354 18,354 19,932 19,932 26,204 26,204 27,238 27,238 59,708 59,708 Month 2 Month 3 Month 4 Month 5 Month 6 Month 7 Month 8 Month 9 Month 10 Month 11 Month 12
Subtotal Spent on Operations Additional Cash Spent Sales Tax, VAT, HST/GST Paid Out Principal Repayment of Current Borrowing Other Liabilities Principal Repayment Long-term Liabilities Principal Repayment Purchase Other Current Assets Purchase Long-term Assets Dividends Subtotal Cash Spent Net Cash Flow Cash Balance
12,204
46,861
39,048
35,625
25,162
25,601
28,583
31,547
32,951
33,951
38,080
39,520
Pro Forma Balance Sheet Month 1 Assets Current Assets Cash Inventory Other Current Assets Total Current Assets Long-term Assets Long-term Assets Accumulated Depreciation Total Long-term Assets Total Assets Liabilities and Capital Current Liabilities Accounts Payable Current Borrowing Other Current Liabilities Subtotal Current Liabilities Long-term Liabilities Total Liabilities Paid-in Capital Accumulated Surplus/Deficit Surplus/Deficit Total Capital Total Liabilities and Capital Net Worth 0 0 0 0 0 0 200,000 (124,000) 0 76,000 76,000 76,000 34,923 0 0 34,923 0 34,923 200,000 27,216 0 0 27,216 0 27,216 200,000 24,154 0 0 24,154 0 24,154 200,000 13,678 0 0 13,678 0 13,678 200,000 14,018 0 0 14,018 0 14,018 200,000 16,899 0 0 16,899 0 16,899 200,000 19,816 0 0 19,816 0 19,816 200,000 21,190 0 0 21,190 0 21,190 200,000 22,049 0 0 22,049 0 22,049 200,000 26,133 0 0 26,133 0 26,133 200,000 27,458 0 0 27,458 0 27,458 200,000 30,784 0 0 30,784 0 30,784 200,000 7,000 0 7,000 76,000 7,000 70 6,930 133,657 Month 1 7,000 140 6,860 158,036 Month 2 7,000 210 6,790 176,580 Month 3 7,000 280 6,720 153,518 Month 4 7,000 350 6,650 142,629 Month 5 7,000 420 6,580 133,310 Month 6 7,000 490 6,510 122,383 Month 7 7,000 560 6,440 109,651 Month 8 7,000 630 6,370 96,782 Month 9 7,000 700 6,300 90,246 Month 10 7,000 770 6,230 79,675 Month 11 7,000 840 6,160 101,774 Month 12 69,000 0 0 69,000 119,930 6,798 0 126,727 144,994 6,182 0 151,176 165,590 4,200 0 169,790 143,701 3,097 0 146,798 133,649 2,330 0 135,979 124,288 2,442 0 126,730 112,840 3,034 0 115,873 99,647 3,564 0 103,211 86,628 3,784 0 90,412 78,881 5,064 0 83,946 68,039 5,405 0 73,445 88,228 7,386 0 95,614 Starting Balances Month 2 Month 3 Month 4 Month 5 Month 6 Month 7 Month 8 Month 9 Month 10 Month 11 Month 12
(124,000) (124,000) (124,000) (124,000) (124,000) (124,000) (124,000) (124,000) (124,000) (124,000) (124,000) (124,000) 22,734 98,734 133,657 98,734 54,821 130,821 158,036 130,821 76,426 152,426 176,580 152,426 63,840 139,840 153,518 139,840 52,611 128,611 142,629 128,611 40,411 116,411 133,310 116,411 26,567 102,567 122,383 102,567 12,461 88,461 109,651 88,461 (1,267) 74,733 96,782 74,733 (11,887) 64,113 90,246 64,113 (23,783) 52,217 79,675 52,217 (5,010) 70,990 101,774 70,990