ASSESSMENT OF

FUNCTIONALITY THE
BARANGAY DEVELOPMENT
COUNCIL (BDC)
OBJECTIVES OF THE ACTIVITY

• Orient the DILG Field Officers on the provisions

of DILG MC 2019-69 and DILG MC
• Discuss the technical guide notes for the
assessment of the BDC Functionality
• Formulate action plans in the conduct of the
roll-out activities
 DILG MC 2019 - 69
Guidelines on the Monitoring of the
Functionality of the Barangay Development
Council
LEGAL BASES

• Sections 106 – 114 of the Local Government Code of 1991

enumerates pertinent provisions related to the composition &
functions of the Local Development Council

“Each local government unit shall have a comprehensive multi-

sectoral development plan to be initiated by its development
council and approved by its sanggunian. For this purpose, the
development council at the provincial, city, municipal, or
barangay level, shall assist the corresponding sanggunian in setting
the direction of economic and social development, and coordinating
development efforts within its territorial jurisdiction.”
LEGAL BASES

• Section 107 (a) provides for the composition of the

BDC;
• Section 108 ensures the selection of NGO
representatives to the councils, as well as the
accreditation of NGOs by the local sanggunian;
• Section 109 enumerates the functions of the BDC;
• Section 110 mandates the BDCs to meet at least once
every six (6) months or as often as may be necessary
LEGAL BASES

• Section 111 mandates the creation of the Executive Committees to

represent the council and act in its behalf when it is not in session ;
• Section 112 provides that BDC may form sectoral or functional
committees to assist them in the performance of their functions ; and
• Section 113 provides for the creation of BDC Secretariat;

• Section 114 states the relation of Local Development Councils

to the Sanggunian and the Regional Development Council
AMENDING DILG 2009 - 109

• Issued on August 9, 2009

• Why we need to update?
• New laws and policies
• Reiterate submission of reports
• Prescribe new mechanism for
assessment
• Improved monitoring system
• Department’s commitment on Open
Government Partnership (OGP)
COMPOSITION OF THE BDC

Chairperson: Punong Barangay

Members:
• All Sangguniang Barangay Members
• SK Chairperson
• Representative of District Congressman
• Representatives of the NGOs (at least
¼ of the fully organized council)
FUNCTIONS OF THE BDC

• Mobilize people’s participation in local

development efforts
• Prepare barangay development plans based on
local requirements
• Monitor and evaluate the implementation of
national or local programs and projects
• Perform such other functions as may be provided
by law or competent authority
BDC EXECUTIVE COMMITTEE

COMPOSITION FUNCTIONS
• Ensure that the decision of the
Punong
Barangay council are faithfully carried out and
implemented
Chairperson
• Act on matters requiring immediate
attention or action by the council
1 Sangguniang • Formulate policies, plans, and
1 NGO
Barangay programs based on the general
Representative
Member principles laid down by the council;
Member Member
and
• Act on other matters that may be
authorized by the council
BDC SECRETARIAT

COMPOSITION
• Headed by the Barangay
Secretary
• Assisted by the City or Municipal
Planning and Development
Coodinator (C/MPDC)
• Services of the NGOs,
educational or research institution
may be availed (Article 182 (i) of LGC IRR)
FUNCTIONS
• Provide technical support to the
BDC
• Document the Council’s
proceedings
• Prepare of the Council’s reports
• Other assistance as may be
required in the discharge of its
functions
CONDUCT OF THE
FUNCTIONALITY
ASSESSMENT
C/M ASSESSMENT TEAM (C/MAT)

COMPOSITION FUNCTIONS
• Assess the functionality of the
BDC based on the submitted
City
Director/C/MLGOO
barangay self-assessment form;
Chairperson • Review and evaluate the MOVs
1 CSO
• Conduct validation activities
C/MPDC LnB President C/M Budget Officer

Member Member Member

Representative
Member
whenever necessary
• Submit consolidated monitoring
report and assessment results to
the DILG Provincial/Regional Office
FUNCTIONALITY INDICATORS

People’s BDC Innovations

Structure People Systems
Participation and Good Practices

• looks into the • looks into the • looks into the • looks into the • looks into the
institutional human resource mechanisms and participation, creativity of BDC
organization of component of processes representation in the
BDC to ensure BDC to ensure implemented by and involvement performance of
that the required that the required BDC in relation of the civil its duties and
set-up will be membership of to its mandated society in BDCs responsibilities
able to deliver the council is functions. and in the by implementing
the mandated complied. implementation processes and
functions of the of barangay mechanisms
Council. projects and which further
activities. improve the
delivery of better
services.
FUNCTIONALITY INDICATORS

INDICATORS PTS
INDICATORS PTS C. SYSTEM 50
A. STRUCTURE 10 1. Conduct of Meetings 10
1 Organization/Reconstitution of BDC 5 a Conduct of BDC meetings at least twice a year; 5
2 Organization/Reconstitution of BDC within 100 days upon 2 b Conduct of BDC Executive Committee meetings 5
assumption to office; c Conduct of Sectoral and Functional Committee meetings 2*
3 Constitution of BDC Executive Committee; 2      
4 Constitution of BDC Secretariat; 1 2. Formulation of Plans and Programs 20
5 Organization of BDC sectoral or functional committees 3* a Formulation of Barangay Development Plan 8
b Integration of sectoral plans in the BDP; 5
c Formulation Local Development Investment Program/Annual Investment 5
Program (LDIP/AIP)
INDICATORS PTS
d Submission of BDP to the City/Municipal level for inclusion in the CDP 2
B. PEOPLE 20
     
1 BDC membership is in accordance with the prescribed membership 6
3. Planned Projects are Being Implemented 20
of Section 107 of RA 7160;
a Percentage of accomplished vis-à-vis target PPAs in the AIP/Budget Ordinance 7
2 At least ¼ of the members of the BDC are representative from 5
  100% - 85% 7  
accredited NGO as provided
  84% - 50% 5  
3 At least 40% of all the BDC members are composed of women 4   49% - 25% 3  
pursuant to RA 9710 or the Magna Carta of Women of 2009;   Below 25% 2  
4 BDC members attended any related trainings/orientation at least 5 b Percentage of utilization of allocated budget 7
once in the previous year   100% - 85% 7  
        84% - 50% 5  
  49% - 25% 3  
  Below 25% 2  
c Submission of annual accomplishment report 6
FUNCTIONALITY INDICATORS

INDICATORS PTS
D. PEOPLE’S PARTICIPATION IN LOCAL DEVELOPMENT 20
a Voluntary participation of the residents in the implementation of barangay 4
PPAs
b Conduct of public hearing/barangay assemblies for public consultation 5
c Attendance of CSOs to the regular meetings of the BDC 3
d Conduct of consultation meetings with various sectors 3
e Attendance of BDC members to the meetings/consultations initiated by 5
higher LGUs (P/C/M)
    
E. BDC INNOVATIONS AND GOOD PRACTICES
  BDC implements process, mechanisms and programs as innovation to 5*
existing provisions of the existing policies
TOTAL POINTS 100
LEVEL OF FUNCTIONALITY

LEVEL RATING
Non Functional 30 points and below

Low 31 - 50 points

Moderate 51 – 74 points

High 75 – 95 points

Ideal Above 95 points and achieved all HIGH

Functionality Level and Implements BDC
Innovations and Good Practices
PROCESS OF THE ASSESSMENT
TIMELINE OF THE ASSESSMENT

1. The assessment of the functionality of BDC shall be conducted annually in

accordance with the following schedule:
Submission of Regional
Year Under Review Assessment Period
Assessment Results
Previous Year July to September of On or before September 30 of
current year every year.

2. The DILG Regional Office shall prescribe the schedules of submission of provincial
and city/municipal assessment results provided that the regional assessment results
(Annex 6) is submitted to Central Office – NBOO not later than September 30, 2019,
and every year thereafter.
INSTITUTIONAL ARRANGEMENT

1. BARANGAY:
> Accomplish the self-assessment form ; and
> Prepare and submit to the City/Municipal Assessment Team, through
the C/MLGOO, all necessary documents prescribed for the BDC
Functionality Assessment.

2. CITY/MUNICIPALITY:
> Issue Executive Order designating permanent personnel to serve as
member of the C/MAT; and
> Provide technical, administrative and counterpart support fund
INSTITUTIONAL ARRANGEMENT
3. DILG - NBOO:
>Formulate the guidelines for the conduct of the roll-out orientation
>Formulate the technical guide notes for the assessment of the BDC;
>Prepare documentation for the downloading of funds to the Regional Offices for the
purpose;
>Monitor and evaluate the conduct of the training;
>Monitor and consolidate documentation and reports regarding Assessment of BDC
Functionality;
>Maintain national master list of barangays with functionality status of BDCs;
>Submit status report to SILG on the result of the assessment on or before October 31,
2019;
>Conduct validation activity whenever necessary;
>Provide technical & administrative assistance to the regional/field offices; and
>Prepare accomplishment report for SILG, through USBA
INSTITUTIONAL ARRANGEMENT
4. SLGP – PMP:
 Provide funds for the purpose; and
 Provide directives to SLGP regional coordinators to assist the BDC Focal
Persons in the conduct of the activities related to BDC Functionality
Assessment

5. DILG REGIONAL/PROVINCIAL OFFICES:

>Conduct the roll – out orientation in their respective areas of jurisdiction;
>Formulate regional operational guidelines for the conduct of the assessment
and roll-out orientation;
>Organize the training team;
>Determine the date and venue of the orientation activities;
INSTITUTIONAL ARRANGEMENT

5. DILG REGIONAL/PROVINCIAL OFFICES: (CONTINUATION)

 Ensure participation and attendance of the target participants to the
orientation;
 Formulate regional guidelines on the timeline of submission of the
city/municipal and provincial monitoring report and assessment results;
 Provide technical and administrative assistance to the field offices;
 Disburse and liquidate allocated funds in accordance with existing accounting
and auditing rules; and
 Submit liquidation report, copy furnish FMS – CO, terminal and monitoring
reports on the conduct of the training to the NBOO, for consolidation and
preparation of national accomplishment report
INSTITUTIONAL ARRANGEMENT

6. DILG CITY/MUNICIPAL OFFICES:

 Convene and orient the members of the C/MAT on guidelines of BDC
Functionality Assessment prescribed in DILG MC#2019-69 & MC #2019-112;
 Ensure all barangays within the area of jurisdiction are assessed;
 Encode the results of the assessment in the shared google drive monitoring;
 Submit the results of the assessment to the Provincial Office;
 Conduct validation activity whenever necessary;
 Keep all the records and documents, particularly all self-assessment forms,
MOVs and minutes of the C/MAT meetings; and
 Submit necessary financial and administrative reports to the DILG
Regional/Provincial Office regarding conduct of roll-out strategies
INSTITUTIONAL ARRANGEMENT

7. CITY/MUNICIPAL ASSESSMENT TEAMS:

 Attend the orientation called upon by the DILG Field Officer;
 Assess the functionality of the BDC based on the submitted barangay self-
assessment form;
 Review and evaluate the means of verification and relevant documents for
the assessment of BDC Functionality;
 Conduct validation activity whenever necessary; and
 Submit consolidated monitoring report and assessment results to the DILG
Provincial Office or DILG Regional Office, in the case of Independent
Component Cities (ICCs).
PROCESS IN MONITORING THE FUNCTIONALITY OF BDCs

1. Punong Barangay (PB) accomplish the self-assessment form (Annex 1) and submit along
with all Means of Verification (MoV) to the C/Municipal Assessment Team (C/MAT)

2. C/MLGOO convene the members of the C/MAT & assess functionality of the barangays
by reviewing and evaluating the self-assessment forms and MOVs submitted by the
barangays

3. Before the assessment, C/MAT shall establish that the barangays completely
accomplished the SAF and MoV

4. In the assessment by C/MAT, corresponding points shall be provided by the Team guided
by the Technical Guidenotes in Annex 2.
IMPORTANT REMINDERS

 
1. Should there be absence of means of verification in any of the indicators, it is
considered non-compliance, hence the 0 point.

2. The list of MOVs are not exhaustive, hence the C/MAT may consider other MOVs as
long as the same meets the data required in the Technical Guidenotes.

3. In giving of points per barangay, C/MAT shall accomplish the BDC Audit Form (Annex 3).

4. Bonus points in Item E (BDC Innovations and Good Practices) will only be given once
main indicators are met.
5. Once all barangays are assessed, the results of the assessment shall
be encoded in the shared google drive
 
6. C/MAT shall fill up Annex 4 which contains the summary of results of
the assessment of the barangays. Signed copy of Annex 4 shall be
submitted to the DILG PO

7. DILG PO shall ensure the completeness and accuracy of the data

submitted by the C/MAT. Validation activity may be conducted
whenever necessary or in case data submitted are incomplete or
inaccurate
8.DILG PO shall consolidate the results of the assessment by
filling up Annex 5. Signed copy of Annex 5 shall be submitted
to the DILG RO
9.DILG RO shall consolidate the results of the assessment of
the barangays in the provinces by filling up Annex 6. Signed
copy of Annex 6 shall be submitted to NBOO, CO
 PRESENTATION OF THE
TECHNICAL GUIDENOTES
TECHNICAL GUIDENOTES

Ranges from laws and Point system based on Clarificatory

Provides for the other national policies the compliance of the statements
specific performance requiring compliance barangay
measurement

INDICATOR DESCRIPTION LEGAL REQUIRED ASSIGNED SUGGESTED REMARKS/

BASES DATA POINTS MOVs NOTES

Data sets to be looked List of documents to be

into during provided by the barangay
Defines the indicator as proof of compliance
assessment
to provide clarity
ROLL – OUT STRATEGIES

• Preparation of the Provincial BDC Focal Persons and the

Orientatio City Directors/C/MLGOOs in the orientation of the
city/municipal assessment teams nationwide
n of the • Aims to provide them with knowledge and equip them in
DILG Field providing the barangays with technical assistance in the
compliance of the barangays to the existing laws and
Officers policies related to BDCs, and the conduct of the
functionality assessment
ROLL – OUT STRATEGIES

• A one-day orientation to be attended by the members of C/MAT

nationwide and facilitated by the City Director/C/MLGOO
Orientatio
n of the • Aims to inform the members of the C/MAT on the DILG MC 2019 –
109, specifically on their roles and responsibilities in the assessment of
C/MAT BDC Functionality

Teams • As an output of the activity each C/MAT shall come-up with the action
plan on the conduct of assessment of the barangays
ROLL – OUT STRATEGIES

• Shall be conducted by the C/MAT to be organized by the City Director,

City/Municipal LGOO.

Assessmen • Shall serve as an avenue to review the self-assessment forms and

MOVs submitted by the barangays
t meetings
• The number of assessment meetings shall be determined by the
C/MAT, depending on the necessity the complete the assessment of
barangays within the area of jurisdiction.
FORMULATION OF THE ACTION PLAN

IMPLEMEN- TARGET BUDGET

ACTIVITIES OPR REMARKS
TATION DATE PARTICIPANTS REQUIREMENT
_ THANK YOU _