Use this spreadsheet to prepare Project Progress Dashboards, similar to the sample below.

This is a model, you will need to adapt it to your needs, but it's a good starting point J. Read the instructions in the yellow boxes on each sheet. Happy dashboarding, Maurice Calvert

Projects' Status Summary

Global
Project 1 Project 2 Project 3 Project 4 Project 5 Project 6 Global Risks Timing Budget HR Infra

Finance
Project 1

Budget 35,000

Spent 11,000

Projected 26,000

Total 37,000 65,500 7,700 13,600 23,500 30,300

Total / Budget

106% 94% 96% 97% 98% 108%

modify this sheet, it's Project 2 Don't70,000 34,500 31,000

Don't modify this sheet, it's built from the Consolidated tab

Project 3 Project 4 Project 5 Project 6

built from the Consolidated tab

8,000

2,300 9,700

5,400 3,900 9,700

14,000 24,000 28,000

13,800 19,300

11,000

Risks
Project1 Business specifications not ready Budget not approved Project 2 Intrusion test failure

Highlights
Project1 Project2 Draft specifications complete
Fill-in columns B and C.

Routers delivered Firewall intrusion test OK Network ready

Don't change formatting

Project 3

Business plan accepted

pent

Projected 26,000

Total 37,000 65,500 7,700 13,600 23,500 30,300

Total / Budget

1,000

106% 94% 96% 97% 98% 108%

sheet, it's 4,500 31,000

Don't modify this sheet, it's built from the Consolidated tab

nsolidated

2,300

5,400 3,900 9,700 11,000

9,700

3,800

9,300

tions complete
Fill-in columns B and C.
Don't change formatting

red

ion test OK

accepted

Projects' Status Summary

Global
Project 1 Project 2 Project 3 Project 4 Project 5 Project 6 Global Risks Timing Budget HR Infra

Finance
Project 1

Budget 35,000

Spent 11,000

Projected 26,000 31,000 5,400 3,900 9,700 11,000

Total 37,000 65,500 7,700 13,600 23,500 30,300

Total / Budget

106% 94% 96% 97% 98% 108%

this sheet, it's 34,500 ProjectDon't 2 modify70,000

D b t

Project 3 Project 4 Project 5 Project 6

built from the Consolidated tab

8,000

2,300 9,700 13,800 19,300

14,000 24,000 28,000

Risks
Project1 Business specifications not ready Budget not approved Project 2 Intrusion test failure

Highlights
Project1 Project2 Draft specifications complete Routers delivered Firewall intrusion test OK Network ready Project 3 Business plan accepted

Global
Project 1 Project 2 Project 3 Project 4 Project 5 Project 6

Global

Risks

Timing

Budget

HR

Infra

Don't modify this she built from the Consol tab

Don't modify this sheet, it's built from the Consolidated tab

Finance
Project 1 Project 2 Project 3 Project 4 Project 5 Project 6

Budget 35,000 70,000 8,000 14,000 24,000 28,000

Spent 11,000 34,500 2,300 9,700 13,800 19,300

Projected 26,000 31,000 5,400 3,900 9,700 11,000

Total 37,000 65,500 7,700 13,600 23,500 30,300

Total / Budget

106% 94% 96% 97% 98% 108%

Don't modify this sheet, it's built from the Consolidated tab

Highlights
Project1 Project2 Draft specifications complete Routers delivered Firewall intrusion test OK Network ready Project 3 Business plan accepted

Fill-in columns B and C. Don't change formatting

Risks
Project1 Business specifications not ready Budget not approved Project 2 Intrusion test failure

1 1=Green, 2=Yellow, 3=Red 2 3 1 2 3

Modify columns B, C and D. The traffic light appears when there is text in D. To remove surplus lights, use the Remove Lights button

Global Thresholds Project 1 Project 2 Project 3 Project 4 Project 5 Project 6 Global 35 75 29 34 19 75 57 75 Risks 35 75 95 14 64 12 66 73 Timing 35 75 89 61 52 33 3 11 Budget 35 75 82 59 56 0 25 88 HR 35 75 29 92 22 14 97 84 Infra Budget 35 75 40 35,000 69 70,000 93 8,000 12 14,000 75 24,000 99 28,000

Finance

Finance Spent 11,000 34,500 2,300 9,700 13,800 19,300 Projected Total 26,000 31,000 5,400 3,900 9,700 11,000 37,000 65,500 7,700 13,600 23,500 30,300

Total / Budget 106% 94% 96% 97% 98% 108%

Fill in the light blue cells The thresholds set the colour of the traffic light, red below 35, yellow from 35 to 75, green above

Light size

20

diameter of traffic lights in pixels

Set B3 to the desired diameter of your traffic lights

Project 1 Status
Manpower
60 50 40 30 20 10 0

Highlights Complete Activity 1 Activity 2 Activity 3 Planned Activity 1 Activity 2 Activity 3

Contracts Contract details 1 Contract details 2 Contract details 3

Budget 35'000

Spent 11'000

Total 37'000

Manpower
60 50 40 30 20 10 0 Aug-08 Budget

Budget 220

Spent 180

Total 245

Sep-08

Nov-08

Oct-08

Don't modify this sheet.

Duplicate it and Project1Burn for each project. You'll need to change the formulas in H2 and H5 to point to the correct numbers in the Consolidated tab. For Powerpoint, select the named range "Project1", copy and paste as a windows metafile

Project budget Projected total Project start Project end Working days Monthly burn Date 8/31/2008 9/30/2008 10/31/2008 11/30/2008

220 man/days 245 8/1/2008 2/28/2009 151 44 Month Effort Aug 08 Sep 08 Oct 08 Nov 08

These numbers create the Manpower barchart in the ProjectDisplay tab In ProjectDisplay tab: - Fill out activities and Contracts - Update figures in ProjectBurn - Paste your Gant bottom right - Select named range "Project1" - Copy and Paste special Windows Metafile in Powerpoint. Font colours may get trashed - this is a bug in the handling of colour palettes in Windows

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