Use this spreadsheet to prepare Project Progress Dashboards, similar to the sample below.
This is a model, you will need to adapt it to your needs, but it's a good starting point J. Read the instructions in the yellow boxes on each sheet. Happy dashboarding, Maurice Calvert
Projects' Status Summary
Global
Project 1 Project 2 Project 3 Project 4 Project 5 Project 6 Global Risks Timing Budget HR Infra
Finance
Project 1
Budget 35,000
Spent 11,000
Projected 26,000
Total 37,000 65,500 7,700 13,600 23,500 30,300
Total / Budget
106% 94% 96% 97% 98% 108%
modify this sheet, it's Project 2 Don't70,000 34,500 31,000
Don't modify this sheet, it's built from the Consolidated tab
Project 3 Project 4 Project 5 Project 6
built from the Consolidated tab
8,000
2,300 9,700
5,400 3,900 9,700
14,000 24,000 28,000
13,800 19,300
11,000
Risks
Project1 Business specifications not ready Budget not approved Project 2 Intrusion test failure
Highlights
Project1 Project2 Draft specifications complete
Fill-in columns B and C.
Routers delivered Firewall intrusion test OK Network ready
Don't change formatting
Project 3
Business plan accepted
pent
Projected 26,000
Total 37,000 65,500 7,700 13,600 23,500 30,300
Total / Budget
1,000
106% 94% 96% 97% 98% 108%
sheet, it's 4,500 31,000
Don't modify this sheet, it's built from the Consolidated tab
nsolidated
2,300
5,400 3,900 9,700 11,000
9,700
3,800
9,300
tions complete
Fill-in columns B and C.
Don't change formatting
red
ion test OK
accepted
Projects' Status Summary
Global
Project 1 Project 2 Project 3 Project 4 Project 5 Project 6 Global Risks Timing Budget HR Infra
Finance
Project 1
Budget 35,000
Spent 11,000
Projected 26,000 31,000 5,400 3,900 9,700 11,000
Total 37,000 65,500 7,700 13,600 23,500 30,300
Total / Budget
106% 94% 96% 97% 98% 108%
this sheet, it's 34,500 ProjectDon't 2 modify70,000
D b t
Project 3 Project 4 Project 5 Project 6
built from the Consolidated tab
8,000
2,300 9,700 13,800 19,300
14,000 24,000 28,000
Risks
Project1 Business specifications not ready Budget not approved Project 2 Intrusion test failure
Highlights
Project1 Project2 Draft specifications complete Routers delivered Firewall intrusion test OK Network ready Project 3 Business plan accepted
Global
Project 1 Project 2 Project 3 Project 4 Project 5 Project 6
Global
Risks
Timing
Budget
HR
Infra
Don't modify this she built from the Consol tab
Don't modify this sheet, it's built from the Consolidated tab
Finance
Project 1 Project 2 Project 3 Project 4 Project 5 Project 6
Budget 35,000 70,000 8,000 14,000 24,000 28,000
Spent 11,000 34,500 2,300 9,700 13,800 19,300
Projected 26,000 31,000 5,400 3,900 9,700 11,000
Total 37,000 65,500 7,700 13,600 23,500 30,300
Total / Budget
106% 94% 96% 97% 98% 108%
Don't modify this sheet, it's built from the Consolidated tab
Highlights
Project1 Project2 Draft specifications complete Routers delivered Firewall intrusion test OK Network ready Project 3 Business plan accepted
Fill-in columns B and C. Don't change formatting
Risks
Project1 Business specifications not ready Budget not approved Project 2 Intrusion test failure
1 1=Green, 2=Yellow, 3=Red 2 3 1 2 3
Modify columns B, C and D. The traffic light appears when there is text in D. To remove surplus lights, use the Remove Lights button
Global Thresholds Project 1 Project 2 Project 3 Project 4 Project 5 Project 6 Global 35 75 29 34 19 75 57 75 Risks 35 75 95 14 64 12 66 73 Timing 35 75 89 61 52 33 3 11 Budget 35 75 82 59 56 0 25 88 HR 35 75 29 92 22 14 97 84 Infra Budget 35 75 40 35,000 69 70,000 93 8,000 12 14,000 75 24,000 99 28,000
Finance
Finance Spent 11,000 34,500 2,300 9,700 13,800 19,300 Projected Total 26,000 31,000 5,400 3,900 9,700 11,000 37,000 65,500 7,700 13,600 23,500 30,300
Total / Budget 106% 94% 96% 97% 98% 108%
Fill in the light blue cells The thresholds set the colour of the traffic light, red below 35, yellow from 35 to 75, green above
Light size
20
diameter of traffic lights in pixels
Set B3 to the desired diameter of your traffic lights
Project 1 Status
Manpower
60 50 40 30 20 10 0
Highlights Complete Activity 1 Activity 2 Activity 3 Planned Activity 1 Activity 2 Activity 3
Contracts Contract details 1 Contract details 2 Contract details 3
Budget 35'000
Spent 11'000
Total 37'000
Manpower
60 50 40 30 20 10 0 Aug-08 Budget
Budget 220
Spent 180
Total 245
Sep-08
Nov-08
Oct-08
Don't modify this sheet.
Duplicate it and Project1Burn for each project. You'll need to change the formulas in H2 and H5 to point to the correct numbers in the Consolidated tab. For Powerpoint, select the named range "Project1", copy and paste as a windows metafile
Project budget Projected total Project start Project end Working days Monthly burn Date 8/31/2008 9/30/2008 10/31/2008 11/30/2008
220 man/days 245 8/1/2008 2/28/2009 151 44 Month Effort Aug 08 Sep 08 Oct 08 Nov 08
These numbers create the Manpower barchart in the ProjectDisplay tab In ProjectDisplay tab: - Fill out activities and Contracts - Update figures in ProjectBurn - Paste your Gant bottom right - Select named range "Project1" - Copy and Paste special Windows Metafile in Powerpoint. Font colours may get trashed - this is a bug in the handling of colour palettes in Windows
42 38 56 44 180
