Professional Documents
Culture Documents
PMI Lhr-2009 Issue 1
PMI Lhr-2009 Issue 1
Messages 2 Inside this Issue
Message from President 2
President
PMI Lahore Chapter Message from Chief Editor 2
High lights (2008) 3
Dear All
PMI Lahore Chapter newsletter is back again thanks Theme [Time Management] 4
to the volunteer efforts led by Arif Butt (Director),
Nomana Waqas (Editor) and a dedicated editorial Articles 7
team.
Member’s Lounge 8
Lahore ended 2008 with elections that we saw good participation by
members and all but one chapter position was contested. Arif Sadiq and
Info Center 9
Omer Jameel conducted the whole elections process in a very professional
manner. We started 2009 with a lecture by Dr. Salman Azhar from Auburn
University on Virtual Design and Web based Project Management. Editorial Board
2009 also saw the launching of the much awaited PMBOK 4th Edition. Col. (R) Arif Majeed Butt Chief Editor
Anticipating changes in the exam starting in June 2009, there was rush of
registrations in the Chapter’s highly rated PMP Preparation courses. Nomana Waqas Editor
Courses based on PMBOK 3rd Edition will continue to be offered till April
2009. Sami Sheikh Sub editor
Chapter membership continues to grow and we are now headed towards the
Shamsher Haider Sub Editor
500 mark! As we grow in size we hope to tap into a greater pool of
volunteers and an increase in chapter activities. I hope to continue getting Farooq Afzal Coordinator
feedback from you on new initiatives and ideas for the chapter.
Hamid Raza Asst. Co‐ordinator
Khalid Ahmad Khan, PMP
President Musarat Shaheen Composer
PMI Lahore Chapter
Title Page designed by Ms. Musarat Shaheen.
Chief Editor
Editor
Welcome to the first issue of PMI Newsletter in 2009 published by the PMI
Dear All
Lahore Chapter Editorial Board. It is understandable that Project Management is
a crucial skill but one that is not easily acquired or actively taught at University. It Welcome From Editorial Board.
is through this deficiency that PMI Lahore Chapter seeks to differentiate from other Hope You will enjoy our efforts, so I
Project Management related outfits. request you to send your candid
As we publish more issues over the coming months, we hope that the dedicated critique for further improvement and
editorial board can give you an insight into the world of project management. In this progress. We are also dedicating a
issue, we cover the Project Time Management, PMI Seminars and a success story page for messages from our chapter
of a Project Management Professional (PMP).
members. You can send your
PMI Lahore Chapter actively encourages people from all faculties and
background to get involved in Project Management. Anyone and everyone should comments, suggestion, guidance,
have the opportunity to learn how to get their projects completed within planned articles and messages
scope, time, and budget. @nomana.waqas@pmilhr.org.pk.
I hope that you enjoy this edition as much as we have enjoyed making it for you. Finally, Congratulations to all
Feel free to drop me a line at director.pd@pmilhr.org.pk for any questions or members who have earned the PMP
comments. credential in 2008.
Lt Col (retd)
Arif Majeed Butt,PE,PMP Nomana Waqas
Director Professional Development Editor
PMI Lahore Chapter PMI Lahore Chapter Newsletter
PMI Lahore Newsletter
Events 3
Seminars
Feb‐08 Chapter Elections 2008 [22nd Dec]
Strategic Quality Assurance
Kamran Moosa Positions Due;
Nominating Committee Successful Candidates
• President • Mr. Asif Sadiq, PMP • Khalid Ahmad Khan
May‐08 • Vice President • Mr. Mian Omer Jamil • Rizwan Amin Sheikh
Scope Management • Secretary • Abaidullah
Rizwan Sheikh • Director Marketing • Azra Zaigham
& Communication • Nomana Waqas
Oct‐08 • Director Legal
Seven Habits of Highly Effective
Project Managers
Andleeb Abbas
PMP Trainings
PMI BMC's E10 2nd Run
Feb‐08
Dr. Azhar Mansoor Khan
PMI BMC's E10 3rd Run
Mar‐08
Dr. Azhar Mansoor Khan
Trainings Strategic Quality Assurance Seven Habits
BMC's E10 7th Run
Apr‐08
Dr. Azhar Mansoor Khan
BMC's E10 8th Run
May‐08
Dr. Azhar Mansoor Khan
BMC's E10 9th Run
Jun‐08
Dr. Azhar Mansoor Khan
PMI‐LHR PMP Course 4th Run
Aug‐08
PMI Lahore
PMI‐LHR PMP Course 5th Run
Oct‐08
PMI‐LHR PMP Course 6th Run
Nov‐08
PMI‐LHR PMP Course 7th Run
Dec‐08
PMI Lahore Newsletter
Theme of the Month 4 The idea behind the theme of issue was basically a fact
finding process of that area not only in project
management but a in a broad spectrum i.e. scope of
Time Management our life, because life is also a project.
So Without the proper use of time, our performance
By: Nomana Waqas
and productivity will suffer. Basically “Time
management is not about managing time, it is about
managing
yourself and those
around you”.
The "Three Ps" of Effective Time Management Myths about Time
1. Planning. 1. Time can be managed.
2. Priorities.
3. Procrastination. 2. The longer or harder you
work the more you
Planning
accomplish.
How we can beat the time?
Time is non renewable source once it’s gone, it’s gone so plan each second because every
3. If you want something done
second counts. Spend it in productive and efficient way with the help of proper Planning. right, do it yourself.
As per Parkinson’s Law “Work expands so as to fill the time available for its completion”,
so planning is very important it helps us to find time for important things. 4. We should take pride in
How Do I Plan? working hard.
Predicting the future.
Decide what you want your future to look like. 5. You should try to do the
Analyze the results. most in the least amount of
With the help of above analysis “List your tasks” time.
Steps required achieving the goals.
Set deadlines. 6. Technology will help you do
List resources needed. it better, faster.
Keep your eye on your goals.
Conclusion: Plan well in advance and stick to your plan.
7. Do one thing at a time.
Priorities
8. Handle paper only once.
After finalizing your to-do list next step is to prioritize them. For that use 80-20 Rule.
9. Get more done and you’ll
Use the 80-20 rule originally stated by the Italian economist Pareto.
80% of the outcome comes from 20% of the tasks. be happier.
Identify the 20% that is most important and then prioritize your time to
concentrate the most effort on those items. 10. Don't wait. The time will
never be just right
Time Management Matrix
Flag items
Urgent Not Urgent
according to
Imp. • Crisis • Prevention importance by
• Pressing problems • Relationship giving them an A, Inspiration
• Deadlines driven building B or C priority,
with A being If you can dream it,
projects • New opportunities
highest priority.
• Planning,
recreation
You can do it.
Set deadlines for
Not • Interruptions, some • Trivia, busy work tasks to focus on
[Walt Disney]
Imp calls, mails, reports, • Some mail, phone your priorities
meetings calls
Disneyland was built in 366 days,
• Proximate, pressing • Time wasters
matters • Pleasant activates from ground-breaking to first day
• Popular activities
open to the public.
PMI Lahore Newsletter
Theme of the Month 5
Procrastination
Time Management
Procrastination is the “thief of time”
Why do we procrastinate? Avoiding Procrastination
• Don’t know where to start.
• Doing things at the last minute is
• To avoid an unpleasant task. much more expensive than just
before the last minute
• Afraid to fail.
• Waiting for more information. • List the things you have been
• Over-committed. avoiding, and then prioritize them
Deadlines are really important,
establish them yourself!
Time management is one important aspect to see the larger picture working
smoothly. The less wastage involved in time management, the more efficiently the
results will come through. Time Wasters
As a Pakistani I feel that this nation really knows that time is money, how? Just
have a look on our roads. Attempting too much.
Tick when your Body Wants to Tock
Not saying no.
Circadian Rhythms:
Circadian rhythms are internal biological clocks that regulate many functions and Incomplete information.
activities, including sleep, temperature, metabolism, alertness, blood pressure, heart
rate and hormone levels and immunities. About every 24 hours our bodies cycle Management by crisis, fire fighting.
through metabolic and chemical changes.
These Circadian Rhythms are reset by sunlight each morning. Interruptions.
Whether you are a “Morning Person” or a “Night Owl” is determined by these cycles.
If we learn to listen to our bodies, we can work with these natural rhythms instead
of fighting them.
We can make more efficient use of our time by scheduling certain activities at
certain times of the day. Get the Most Out Of the First Two
The aim of “Time management” is for you to achieve your goals and still have a happy life
Hours of the Day
Maximize your Efficiency Don’t eat breakfast at work.
Cognitive Tasks [8am - 12 noon*] Cognitive, or mental, tasks such as reading,
calculating, and problem solving are Don’t schedule meetings for this
performed most efficiently in the morning. time.
Short term memory [6 am - 10 am*] Short term memory tasks such as last
minute reviewing are best performed early Start with the most important work
in the morning. of the day.
Long term memory [1 pm - 4pm*] Longer term Memory tasks such as
memorizing speeches and information for Do the things you don’t want to do
application are best performed in the first.
afternoon
Manual Dexterity [2 pm to 6 pm*] You are most efficient at tasks involving the
use of your hands such as keyboarding and
carpentry in the afternoon and early
evening.
Physical Workouts [4 pm to 9 pm *] Because of Circadian Rhythms it is best to
engage in physical activity in the evening
when your large muscle coordination is at
its peak.
Studies show you will perceive the workout
to be easier in the evening.
Exercising about 1-2 hours before bedtime
improves the quality of sleep.
*If you are a Night Owl, shift these times about 3-4 hours later in the day. Knowing when not to work is as
important as knowing when to
Theme of the Month 6
Asking WHY before we do the HOW
Time Management Desire
1. Why do I feel I am not using my time
properly?
2. Do I really need to improve my time
Improving Poor Time Utilization
management?
Here is a checklist of common causes of poor / low time utilization. These are 3. Why do the many tips about time
prime targets when seeking to improve productivity. management never seem to improve my
time managing skills?
TIP: Measure the before and after effect wherever possible. That is, you should Support system
attempt to quantify each cause of waste time you attack, in terms of money, 4. Do I fear being disliked if I restrict my
time and material. This way you can objectively assess the difference you have time with others?
made. 5. Who are my best supporters?
6. Have I asked the opinion of others about
Lack of proper planning, keeping workers waiting between jobs any change in my time management style?
or waiting for material 7. Am I blaming others (boss, employees,
spouse, and children) for my lack of change?
Failure on the supervisor's part to thoroughly understand orders
and instructions received Readiness
8. Am I afraid of changing my character and
Lack of knowledge of what constitutes a full day's work
personality?
Failure to make orders and instructions clear to workers 9. Am I afraid of missing wasteful activities I
enjoy doing?
Failure to insist that tools supplies, and portable equipment be 10. Am I ready for changing my slothful
kept in proper places habits?
11. Am I content in not caring too much
Ordering overtime work that could be avoided about time?
Not seeing that workers are supplied with proper tools and 12. What do I know about behavior
modification methods?
equipment for every job
13. Have all my attempts at behavior
Allowing workers intentionally to do less work than they can modification failed?
What mak
kes Softwaree When
W we taalk of projecct The mo ost importantt resource in n a software project is the
Projects D
Different? management
m in general, human resource, an nd it is not poossible to doo the resource
the
t hidden assumption
a iss, requirement estimaation for a software
s projject in a way
By: Shamssher Haider, P
PMP that
t same set
s of toolss, similar to a construcction project.. Take the casse of schedulle
techniques,
t assumption ns crashing for example. Simply ad dding more resources
r will
approacches will fit all projects. In practice, thee assumption ns not crash the schedule. To makee the matter w worse, adding
that hold true for sayy, a civil engin neering project do not hold resourcces may furtther delay the project. Adding more
true forr a softwaree project. Lett us discuss some of the resourcces to a softw ware projectt that’s gettin ng late would d
featuress that makee software developmentt projects so just inccrease the channels of communication; hampeer
unique. progresss of the exissting resourcees, and further slow down
Software is complex in many wayss. It is abstracct in the sense progresss till the new
n resourcees get familiar with the
that it’s not easy for the end users to visualize a domain n. Adding a lot t of low end s software engineers would
Softwar
e product in i a way in
which th
hey can visuaalize a road o or Comple exity Rapidlyy Changing Te echnologies
a buildin
ng. It is extreemely difficullt
•Abstractt nature of softtware •Immature Best Practices
for the s
stakeholders to stipulate a
•Estimatioon is complex •Lack of Expeerienced Resou urces
final
set of requirements
r s. •“Resourcce” managemeent needs a
•Learning hass to be on job
Convent
tional wissdom sayys differentt approach
estimati
ion can only be done once •No final set of requiremments
•Rapidly eevolving design n
the
scope definition n is complete e.
•Change iis inevitable
ninee out of ten
In t software •Change iis considered eeasy
projects
s, the scope d definition is
never complete. Thee end user in fact startss realizing the
actual requirements
r s, once the prototype or the initiaal just result in an endlless cycle of rrework and teesting, as theyy
version of the produ uct is rolled out.
o After gettting a handss‐ introduuce more bugss while fixing the previouss ones.
on experience of the t product,, the requirrements starrt Rather than using m more people, it is importantt to:
getting refined. It is vvery difficult ffor a user to ask for adding • use better and fewer peoplee,
a basem ment to a building after it h has been com mpleted, but in • use people whose
w skills set and aptitude betteer
softwaree projects itt is normal for f the clien nt to demand maatches the tas sk, and
major changes
c oncee the productt is presumably completee. • use people who o can synergizze the team
t scope to a reasonable
This meeans it’s safer to define the Rapidlyy evolving tecchnologies an nd development platform ms
level initially and leeave the intricate details to be added add yett more comp plexity to the situation. Yo ou can alwayys
later through progreessive elaborration and ch hange contro ol get an engineer with
w 10 yearss experiencee of concrete
mechan nism. In such cconditions, th he more detailed the scope structures, but it iss impossible to find som meone with 7
definitioon the scopee initially is, more
m will be the need foor years experience of .Net framew work. If we go a step ahead d,
rework, and hence the t risk of en nding up with an unstable search for a developer with onee year’s expeerience of Neet
design. This means tthat in such ccases, design has to rapidly framew work 3.5 or LINQ might prove to be a manager’’s
and continuously evolve.
e This also meanss that design nightmare. This pracctically meanss that if you aare working in
activities would go in i parallel wiith implemen ntation. It is a latest technologies,
t you might have
h to rely on resourcees
peculiarrity of softwaare projects which
w defies the common who do o not have sufficient experience in th he technology
common nly assumed they arre working on n. This also means
m that tiime has to be
Requirem mentÆDesig gnÆConstructtionÆTesting g cycle. In a allocateed in the schhedule for th he learning curve.
c In such
softwaree project sco ope re‐definittion, re‐desiggn and reworrk ons on the job trainingg of resourcces who are
situatio
all go hand
h in hand d. Progressivve elaboration and a well adaptab ble and havve experience in similar technologiees
manageed change con ntrol mechanism is the keyy to success in might bbe the only so olution.
such pro ojects.
PMI Lahorre Newsletter
Members Lounge 8
INTERNATIONAL In Focus
RECOGNITION
Kashif Ul Haq [PMP], founder of Corvit By: Samih Sheikh
Networks, is an electrical engineer from
Mr. Ahsan Maqbool [PMP] University of Engineering and Technology
is selected in PMI Board
Ethics
(UET). He started his professional career
enterprise networks,
but is also known for
Review Committee after long with a job at Siemens Pakistan. He was
offering cutting edge
series of interviews. He is the first there for a year before he discovered
his networking solutions
Pakistani to be awarded
with this real passion, start his own business.
with great emphasis
esteemed recognition
in this Barely
out of
the university,
he had little on quality, manageability,
cost
committee at this level. This is quite
financial
resources
and teamed
with
few effectiveness
and
scalability. The client
a big achievement internationally. likeminded
individuals
to start Corvit portfolio is extremely diverse comprising
Apart from that he is also
a Systems,
an institute
that specialized in some of the leading blue‐chip companies
conducting
Cisco certifications.
Corvit from the Education,
Financial and
research lead of the PMI Estimation
Systems
was virtually
a first of its kind
in Telecom sectors.
Areas of specialization
Standards Development Program.
Pakistan
and
rapidly carved a unique
include Data Center Solutions, Voice and
PMI Award for
“Excellence for position
in the training
world.
His
first Video over IP networks,
Network
entrepreneurial
venture
gave him first Security,
Wide
Area Networking
Volunteer Leader in Asia Pacific
hand
exposure to launching
and Solutions.
Wireless Networks, WAN
Region”. Optimization,
managing a business in addition to honing Virtualization, IT
Mr. Mujahid Naseer[PMP] his teaching skills. Corvit
Systems was a Consultancy, Cabling Solutions.
[President, PMI Chapter Islamabad]
project
started built without
and any The success
of Corvit
is hardly an
formal
training in PMP. It, however,
overnight
phenomenon.
It has been the
Type of Project Managers
If you get in my way, I'll kill you! served to underscore
for him the result of
hard work, technical
excellence
‐ ideal project manager
importance of a structured
study of PMP and a focus on
customer
satisfaction.
If I get in my way, I'll kill you!
that would equip him with the theoretical Kashif wanted Corvit to stand out for its
‐ somewhat misguided project
work ethic, culture, values and an
manager
discourse and rationale of PMP thus
evolving
business
model open to change
If I get in your way, I'll kill you! allowing him to handle projects in a
‐ A tough project manager and learning. “We are in an industry that
systematic and efficient manner. Corvit
Get away, I'll kill us all! expects us to continually
refresh our
Systems also gave him the platform and
‐ suicidal project manager
skill/knowledge
base to
keep pace with
If you kill me, I'll get in your way. the impetus to eye the choppy waters of
the exacting
standards
of industry”,
‐ thoughtful but ineffective project Networking projects, to make a logical
manager Kashif ponders. He formally
did his PMP
leap from theory to practice. This was the
If I kill you, I'll get in your way. certification in 2006 and has never shied
‐ project manager who has trouble beginning of Corvit Networks. Corvit
away from
implementing what he had
dealing with the obvious Networks was founded in 2000 and
has read making
full use of the principles of
I am quite confident that there is over the last
nothing in the way, so no one will get decade become Pakistan’s
PMP both
in growing Corvit and serving
killed. leading
provider
of Communication
customers.
‐ project manager who is about to get
Solutions
and
Services.
It
is a Cisco Corvit now has
5 offices
in Pakistan,
in big trouble Systems
If you kill me, so what? If you get in my
Gold Certified Partner
presently
commands
around 100 people
way, who cares? specializing
in Provision,
Implementation,
and annual
revenue of 6 million USD. In
‐ weak, uninspired, lackluster project
Maintenance
and Management
of order to extend
reach beyond
its
manager networks. Today, Corvit is not only one of
Pakistan, Corvit has just opened an office
If I kill me, you'll get your way.
‐ pragmatic project manager the fastest growing providers of technical
in Oman and is well on its way to opening
Kill me, it's the only way. expertise to Service providers and one in Dubai by close of 2009.
‐ every project manager to date
PMI Lahore Newsletter
Info corner 9
L ahore Chaapter Info PMMI Standards Revision
PMI Laho
ore Chapter O
Officers
PMMBOK® Guide
[Fo
ourth Edition]]
Khaalid Ahmad Khaan President
83
Firsst edition 198
Rizw
wan A. Sheikh
Vice Presid
dent
PM
MBOK® fourth h edition
Abaaidullah Secretary
conntinues the tradition
t
Azraa Zaigham Director M
Marketing of eexcellence in project
Ariff Majeed Butt Director Prrofessional Devvelopment management wiith a
Muhammad Adeeel Khan Legharii Director M
Memberships
standard that is even easieer to undersstand
andd implementt, with impro oved consistency
Abd
dul Hafeez Director Sp
ponsorships & Events
andd greater clarification.
M. N
Naveed Akhtarr Director Finance Whhat’s new?
Nom
mana Waqas Director Leegal ♦ Standard lan nguage has been incorporrated
throughout the document to aid reeader
Khaalid Bashir Director Att Large
understandin ng.
50
00 ♦ New dataflow w diagrams clarify
c inputs and
450 outputs for eeach process.
40
00 ♦ Greater atten ntion has beeen placed on how
350 Knowledge A Areas integrattes in the con ntext
30
00 of Initiatin ng, Planniing, Execu uting,
250 Monitoring & controlling and Clo osing
Memberss
20
00 process groups.
PMPs
150 ♦ Two new pro ocesses are feeatured;
10
00 ♠ Identify stakee holders
50 ♠ Collect requirements
0
Proogram Managgement Std.
Seccond Edition
Firsst Edition 200
06
Lahore Chapter progress 2008
This guide wass introduced
to help prograam manager
500
achhieve organizaational goals
400 through greatter understaanding of the
nciples of pro
prin ogram managgement.
300
Members Whhat’s New?
200 ♦ Nine knowleedge areas in
ncluding proggram
PMPs
100 financial management
m t, stakehollders
Management and progrram governaance.
0
This helps ensure propper metrics are
2005
5 2006 2007 2008
developed so orgaanizations can
successfully manage largge and com
mplex
Lahore Ch
hapter Yearlyy Progress programs.
PMI Lahorre Newsletter
About PMI
For nearly 40 years, PMI advocated on behalf
of project professionals around the world.
Project Management allows an individual to
speak with one common language, no matter
their industry, geography, or whether they
manage projects, programs or portfolios.
Primary goal of PMI is to advance the practice,
science and profession of project
management throughout the world in a
conscientious and proactive manner so that
organizations everywhere will embrace, value
and utilize project management and then
attribute their successes to it.