The Zeta Call

The Newsletter for the State of New Jersey

Soror Mary B. Wright,

October 2013

Volume 4, Issue 1

International President
Soror Janet Y. Bivins, Esq.,

Atlantic Regional Director

Soror Gina Merritt-Epps, Esq.,

New Jersey State Director

Building on the Principles of Zeta While Blazing New Paths!

Inside this issue:

Sorors on the campus of Rickard Stockton College on Saturday, Sept. 21.

Certifiable! Zetas Membership Intake Process Z-Lessons Zeta Delta Zeta Chapter Retreat Making Strides against Breast Cancer Walks Prematurity Awareness Upcoming Important Dates Parliamentary Corner Upcoming Important Dates

2 4

Certifiable! Zetas Membership Intake Process

Large. A special thanks goes to Soror Chasity Richardson for going above and beyond to ensure the success of the training. Sorors were also certified at the East Brunswick Public Library, where New Jerseys newest graduate chapter, Omega Mu Zeta Chapter, served as the host chapter. Atlantic Regional Director Janet Y. Bivins, Esq. and Pennsylvania State Director Barbara A. Cousar were also in attendance at this session. A special thanks goes to Soror Jorelle GreenSmith for her hard work and assistance. Finally, a third group was certified at Richard Stockton College. The host chapters were Phi Mu Chapter
(Continued on page 6)

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n September, more than 230 Sorors were certified in Zetas new MIP process by New Jersey State Director Soror Gina Merritt-Epps, Esq. Soror Merritt-Epps held three sessions throughout the State to ensure that all Sorors were able to participate in this historic process at a convenient location. Sorors were certified at Seton Hall University, where the Sorors of Gamma Omicron Zeta and Psi Pi Chapters served as the host chapters. The 9th and 12th State Directors, Soror Vesta Godwin Clark and Soror Paquita Henderson, and elected officers Andrea Todman and Chasity Richardson were also in attendance, as was Soror Alexis Maisonet, who serves a State elected officer and National Undergraduate Member at

Z-Lessons
Monthly Embellishment & Training for the Sorors of New Jersey
Building on the Principles of Zeta While Blazing New Paths!

October 2013 Volume 4 Issue 2

Soror Mary B. Wright, Interna tional Presi dent Soror Janet Y. Bivins, Esq., Atlantic Regi onal Director Soror Gina Merritt -Epps, Esq., New Jersey State Dir ector

Message from the State Director: Time to Convene and Make Strides!

reetings Sorors and Amicae! The 2013-2014 fiscal year is officially underway. In October, we focus on the Regional Conference and our Making Strides Against Breast Cancer walks! Please remember our $12,000 goal, with $1,000 being raised by each graduate chapter family. Please support this

important State Initiative as we fight breast cancer, together. Stay tuned to your email for the deadline for your reports to Soror Isatta Joseph, State ACS Liaison. I look forward to seeing you all in Buffalo, as we convene for the 55th Atlantic Regional Conference. Please note the following: 1. Remember to bring business attire in Zeta and Amicae colors, and uninterrupted white for necrology and rededication. 2. Remember all governing documents, including the Regional Constitution and By Laws and Roberts Rules

of Order, 11th Edition.

3. Please support the Regional Z-HOPE Initiative. 4. Please remember that several national officers and other Zeta dignitaries will be present, including Grand Wright, Soror/Friend Scarlet Black, and all living past Regional Directors, including our own Soror/Friend Dr. Kathryn T. Malvern. Also, the Regional Elected Officers include our own Soror Lauwana Martin.

Up Next and Ongoing:

Finer Women Dont Haze Prematurity Awareness

Adopt A School 990 Forms due

National, Regional and State dues late after 10/31

Operation Homefront

1. 1944 2. Connecticut, Delaware, Maine, Maryland, Massachusetts, New Hampshire, New Jersey, New York, Pennsylvania, Rhode Island, Vermont, Africa and Germany. 3. Arizona Cleaver Stemons of Philadelphia, Pennsylvania; Myrtle Tyler Faithful of Towson, Maryland; and Fannie Pettie Watts of Brooklyn, New York. 4. Jacqueline Lemon-Denton, National Second Anti-Basileus, Alexis Maisonet, Undergraduate Member at Large and Janet Y. Bivins, Esq., Regional Director. 5. Alpha Zeta and Gamma Chapters 6. Audrey Tripp Jones: 1944-1948 7. Jacqueline C. McNair, 2009-2012 Kimberly Smith, 2006-2009 Jacqueline Lemon-Denton, 2002-2006 Barbara A. Henderson, 2000-2002 Valerie Hollingsworth, 1996-2000 Nathalia M. East Roberts, 1992-1996 Dr. Kathryn T. Malvern, 1980-1986 Beryl T. Battle, 1974-1980 8. Soror Kimberly Smith 9. Jacqueline McNair, 15th Regional Director and Janet Y. Bivins, Regional Director.

Answers to Atlantic Regional Quiz Atlantic Regional Quiz

9. Name two Regional Directors whose mothers are also Zetas. 8. Which State Director coined the phrase Awesome Atlantic Region? 7. Name the eight living Past Regional Directors and their years of service. 6. Name the first Regional Director. 5. Name the oldest graduate chapter and undergraduate chapter in the Region. 4. Name the Sorors from the Atlantic Region that serve on the National Executive 3. What three Founders called the Atlantic Region home? 2. What states/countries comprise the Region? 1. The Atlantic Region formed in what year? Region. Answers below.

Board.

Page 3

regarding the absolute best region in all of Zeta the Awesome Atlantic s we prepare for the Atlantic Regional Conference, lets test our knowledge

Z-Lessons

Page 4

The Zeta Call

Register Your Teams Now!

Sunday, Oct. 20:

Lincoln Park (Newark) Lincoln Park (Jersey City) The New Overpeck Park (Ridgefield Park) Mack-Cali Business Campus (Parsippany) Point Pleasant Beach Ocean City

New Jersey State Director Soror Gina Merritt-Epps, Esq. (near center) and the members of Zeta Delta Zeta Chapter at their chapter retreat on Sept. 14.

Zeta Delta Zeta Chapter Retreat Focus on ZDZ: Being the Best Zeta You Can Be

Sunday, Oct. 27:

he Sorors of Zeta Delta Zeta Chapter convened on Saturday, September 14 for their chapter retreat. Led by Soror Wanda F. Smith, the Sorors discussed the vision for their chapter, and participated in training regarding Chapter Protocol and Management, Committee Responsibilities and preparation for Zeta Conferences. The day also included a presentation from Zeta Delta Zetas own Soror Kathryn T. Malvern, Chair of the National Educational Foundation, and NJ State Director Gina Merritt-Epps, Esq. At the chapters request, Soror Merritt-Epps presented her goals for the State and explained how the chapter can support those goals. Most importantly, the day included games and fun! Congratulations to the Sorors of Zeta Delta Zeta for their dedication to Zeta!

New Jersey Convention & Expo Center at Raritan Center (Edison) Pennsauken River Park) (Cooper

Please set up your websites for donations. Questions? Please contact State ACS Liaison Isatta Joseph at NJACSLiaison@gmail.com.

Zeta Delta Zeta Sorors listen attentively to a presentation during their chapter retreat.

New Jersey State Director Soror Gina Merritt-Epps, Esq. (center) and the members of Zeta Delta Zeta Chapter retreat committee.

Volume 4, Issue 1

Page 5

Highlights from the 2013 Zeta Prematurity Awareness Program Toolkit

eta Phi Beta Sorority, Inc., in partnership with the March of Dimes, will hold our 11th annual Zeta Prematurity Awareness Program (ZPAP) during the entire month of November! The ZPAP serves as our Sorority's effort to support the March of Dimes in their Prematurity Awareness Month campaign by targeting our communitys religious congregations. Since adopting this as a project in 2003, Zetas and Amicae have impacted the lives of well over than 500,000 men, women and children in more than 39 states and the U.S. Virgin Islands. During the ZPAP, the religious leader, a designated congregation member, or a member of the Zeta family shares information with the congregation about prematurity. ZPAP Requirements 1. The ZPAP script/announcement must be read at the event. 2. ZPAP attendance must total at least 100 for each site. 3. A ZPAP announcement is to be included in House of Worship publications, if available (i.e., church bulletin, newsletter, website or bulletin board). 4. The ZPAP Reporting Form must be completed and signed by House of Worship leader/representative for each site. Please include documentation of activities (photos, printed materials, etc.). 5. Chapters and Amicae auxiliaries can earn Z-HOPE points for up to two (2) ZPAP events held during the month of November. 6. Optional: Set-up a Prematurity Awareness/Stork's Nest display table. Additional Prematurity Awareness Programming Ideas Keynote Speaker Prematurity Awareness Rally Prematurity Awareness Health Fair Candlelight Vigils Homecoming Events Athletic Game Tickets, Athletic Game Entry, or Athletic Souvenir Programs Pre-game and Half-time Announcements Banners Town-Hall Meetings Zeta Week/Blue and White Week Programming All-Purple Social Newspaper and Newscast Coverage Purple T-shirt Day The ZPAP Reporting Form must be completed, signed, and received by your state Z-HOPE coordinator by no later than Saturday, December 7, 2013.

Page 6

The Zeta Call

New Jersey State Director Gina Merritt-Epps, Esq. (left) and Pennsylvania State Director Barbara A. Cousar at the East Brunswick session on Sept. 7.

Atlantic Regional Director Janet Y. Bivins, Esq. (right) and Pennsylvania State Director Barbara A. Cousar enjoy a conversation in East Brunswick, Sept. 7.

Certifiable! Zetas Membership Intake Process

(Continued from page 1)

and Xi Tau Zeta Chapter, which is the chapter of the State Director. Also in attendance were the 8th and 11th State Directors, Soror Geraldine Johnson and Soror Pauline Gibson, as well as Soror Lauwana Martin, the State and Regional Financial Secretary. A special thanks goes to Soror Linda McNeil for unwavering support of the State Director. The State Director is extremely grateful for the assistance of Sorors Janelle Williams, Deidre West, Eunice Samuels Lewis, Rhonda Farmer, Krystal Miller, Jenny Allen and the Sorors of Psi Pi and Phi Mu Chapters. New Jersey Sorors can be certified at the Regional Conference in October and the State Conference in April. Congratulations to all those that are certified!

New Jersey State Director Gina Merritt-Epps, Esq. (bottom row, second from right) members of Psi Pi Chapter, chapter advisor Soror Chasity Richardson, and Soror Shelly Freytas, President of Gamma Omicron Zeta Chapter, at Seton Hall University, Sept. 7.

Volume 3, Issue 4

Page 7

Certifiable! Zetas Membership Intake Process

Soror Michelle Dabney of Gamma Nu Zeta Chapter on Sept. 21.

Current and former members of Phi Mu Chapter at Richard Stockton College on Sept. 21.

Soror Natoya Hill (left), Soror Kathleen Dumont and Soror Pauline Gibson, 11th New Jersey State Director, all of Zeta Delta Chapter on Sept. 21.

Soror Agila Noble (left) and Soror Sherry Fulmore of Rho Tau Zeta, on Sept. 21.

From Gamma Nu Zeta Chapter, pictured from left at Rickard Stockton College on Sept. 21: Soror Myesha Williams, Soror Victoria Smith, Atlantic Regional and New Jersey State Financial Secretary Lauwana Martin and Soror Kiyatta Pitts-McCloud, New Jersey State Demographic Coordinator.

Z e ta P hi B e ta S o ro ri ty, I nc . St a te of New J e r s ey
Soror Gina Merritt-Epps, Esq. New Jersey State Director 325 East Jimmie Leeds Road Suite 7 PMB 144 Galloway, NJ 08205 Phone: Website: E-mail:

Upcoming Important Dates

Atlantic Regional Conference 10/10/13 to 10/13/13 Making Strides Against Breast Cancer 10/20/13 or 10/27/13 Deadline for Dues10/31/13 Deadline for submission of IRS Form 99011/15/13 State Founders Day Worship Celebration1/19/14 State Leadership Conference 4/25/14 to 4/26/14 March for BabiesApril 2014 Grand BouleJuly 2014, Washington, DC

(609) 748-1470 www.zphibnj.org NJStateDir@aol.com

www.facebook.com/zphibnj

Newsletter designed by Soror Deseree McFarlane, State Publicity and Social Media Coordinator

Parliamentary Corner
By Soror Titessa Smith, State Parliamentarian his months submission is Part Two in helping you better understand what to say and when to speak regarding motions. This information will assist our new member and reclaimed members, and those who will be attending the upcoming 55th Atlantic Regional Leadership Conference. Happy studying! Don't forget to bring these governing documents with you to the conference: 1. National Constitution & Bylaws (Zetas Only) 2. Atlantic Region Constitution & Bylaws (Zetas and Amicae) 3. Robert's Rules of Order Newly Revised 11th Edition/RONR (In Brief) (Zetas and Amicae)

PARLIAMENTARY PROCEDURE CHART CAN TO DO THIS: MAIN MOTIONS

Raise an issue for discussion Rediscuss a matter postponed temporarily Revote on an issue I move that I move that we resume consideration of ____ I move to consider the vote on ______ No No Yes Yes Yes Yes Yes No Yes Yes No No majority majority majority

REQUIRES SECOND?

DEBATABLE?

AMENDABLE?

VOTE

YOU SAY THIS:

INTERRUPT?

INCIDENTAL MOTIONS
Overrule the Speaker Temporarily not follow the Standing Rules Not consider an issue (prior to any discussion) Point out breach of conduct or procedure Parliamentary inquiry I appeal the decision of the chair I move to suspend the rules to_____ (purpose) I move that ___be postponed temporarily I rise to a point of order I rise to a parliamentary inquiry. Is it now appropriate to ____ I rise to parliamentary inquiry. I would like ____ explained I withdraw my motion (only before its read to the body) I call for a division I request that ____ be divided into ______ Yes No No Yes Yes Yes Yes Yes No No Yes No No No No No No No No No majority 2/3 2/3 none none

Request information

Yes

No

No

No

none

Withdrawn a motion

Yes

No

No (may object)

No

Verify voice vote Divide and issue

Yes No

No No

No No

No No

None (unless objection, then majority none none