What is Word Processing?

You know what you want to do. You have a paper for English, a lab for science, homework for French. And your handwriting is so bad that even a pharmacist couldn't read it. Or you are the kind of person who has to write, rewrite, and write again. You're in luck! What you need is "word processing" and that's one of the things which computers are very good at doing. You probably already know that the ACCC provides Word and WordPerfect on all of its public personal computers. If the papers you'll be doing are in technical fields such as chemistry or mathematics, you've might have heard of the TeX typesetting package, and maybe its document layout packages, including LaTeX. They're available on both the public personal computers and on tigger and icarus. What does all of this mean? Word Processing: Word Processing is the use of computers to prepare documents. On most larger shared systems, word processing tasks are handled in part by the system text editor, in part by layout commands and text formatting programs (such as LaTeX commands and the TeX typesetter), and in part by printing facilities. On personal computers, integrated word processing packages that handle all three tasks are more common (such as Word and WordPerfect).

Word Processor: A word processor generally refers to a WYSIWYG ("What You See Is What You Get") system where the formatting takes place while you enter your text; no further processing is needed prior to sending your work to a printer. Word and WordPerfect and other similar personal computer packages are examples of word processors.

Text formatter: Text formatting is the (automatic) layout of a text for the printed page. When a text formatter is used, the formatting commands which specify the layout of the text of the letter, paper, manuscript, thesis, resume or whatever, on the output page are included with your text in an input or source file. You may use a text editor or a specialized WYSIWYG tool to create the source file. The source file must be processed to produce a version that can be viewed or printed. The Waterloo SCRIPT program that we used to have on UICVM is an example of a classic text formatter. A Web browser can be looked on as a modern text formatter; it processes and displays or prints HTML source files.

Typesetting package: A typesetting package is used like text formatter is used (that is, you create an source file containing text and formatting commands, and process it to generate a separate output file), but a typesetting package allows even more control over the appearance of your output than a text formatter. You have control of almost every aspect of the formatting, including the spacing. It is often more difficult to use a typesetting package than a text formatter, but a typesetting package can often produce better looking results. TeX on tigger and icarus and PCTeX for personal computers are examples of typesetting packages.

Document Layout Package: The production of a larger word processing project such as a major paper or a thesis can be facilitated by the use of a document layout package. When you use a document layout package, instead of your concerning yourself with the placement of your text on the page, you identify it as belonging to specific components of your document, such as the title page, a heading, a paragraph, a figure or table, a bibliography. A document layout package gives you a choice of several layouts for your document in which the document components may be formatted differently. LaTeX, which is available both on tigger and icarus and on the ACCC public personal computers, uses the TeX typesetting package to process input files. The other sections of this document introduce the word processing and text editing tools available at UIC though the ACCC. The ACCC also gives a number of seminars on wordprocessing and Web publishing. Visit the ACCC Seminars Web page for the current seminar schedule; you might also find the online materialsused in those seminars helpful. And check out the Lynda training for the UIC community; topics include desktop applications, programming languages, and professional skills development.

What is word processing program?

Word Processing: Word Processing is the use of computers to prepare documents. On most larger shared systems, word processing tasks are handled in part by the system text editor, in part by layout commands and text formatting programs

(such as LaTeX commands and the TeX typesetter), and in part by printing facilities. On personal computers, integrated word processing packages that handle all three tasks are more common (such as Word and WordPerfect).

Word processing typically implies the presence of text manipulation functions that extend beyond a basic ability to enter and change text, such as automatic generation of: batch mailings using a form letter template and an address database (also called mail merging); indices of keywords and their page numbers; tables of contents with section titles and their page numbers; tables of figures with caption titles and their page numbers; cross-referencing with section or page numbers; footnote numbering;

new version of a document using variables (e.g. model numbers, product names, etc.)

One definition of word processing is: A program designed to create, edit and print text based documents including: letters, memos, faxes, and reports etc. A word processor enables you to save your documents on the computer and edit and update them later. Using a computer to create, edit, and print documents. Of all computer applications, word processing is the most common. To perform word processing, you need a computer, a special program called a word processor, and a printer. A word processor enables you to create a document, store it electronically on a disk, display it on a screen, modify it by entering commands and characters from the keyboard, and print it on a printer. The great advantage of word processing over using a typewriter is that you can make changes without retyping the entire document. If you make a typing mistake, you simply back up the cursor and correct your mistake. If you want to delete a paragraph, you simply remove it, without leaving a trace. It is equally easy to insert a word, sentence, or paragraph in the middle of a document. Word processors also make it easy to move sections of text from one place to another within a document, or between documents. When you have made all the changes you want, you can send the file to a printer to get a hardcopy. What are the features of MS word?

Ms-Word not only supports word processing features but also DTP features. Some of the important features of Ms-Word are listed below:

1. Using word you can create the document and edit them later, as and when required, by adding more text, modifying the existing text, deleting/moving some part of it. 2. Changing the size of the margins can reformat complete document or part of text. 3. Font size and type of fonts can also be changed. Page numbers and Header and Footer can be included. 4. Spelling can be checked and correction can be made automatically in the entire document. Word count and other statistics can be generated. 5. Text can be formatted in columnar style as we see in the newspaper. Text boxes can be made. 6. Tables can be made and included in the text.

7. Word also allows the user to mix the graphical pictures with the text. Graphical pictures can either be created in word itself or can be imported from outside like from Clip Art Gallery. 8. Word also provides the mail-merge facility.

9. Word also has the facility of macros. Macros can be either attached to some function/special keys or to a tool bar or to a menu. 10. It also provides online help of any option.

Enumerate and define the parts of the MS Word application window. Home This is the tab that has almost everything you need when completing a word document. You can change your font, font size, paragraph orientation, add bullets, etc.

Insert The Insert Tab allows users to add a table, clip art, or chart to a document. Anything that is an additional graphic "insert" will most likely be found here.

Page Layout

The Page Layout tab provides options for page orientation, size, columns, borders, page color, etc.

References Add an index or bibliography page here.

Mailings Create Address labels and type for envelopes.

Review Review your document before you print it. Check spell check and the thesaurus for help.

View View your document at 50 or 150% or in different layouts.

Let us discuss the important components of the screen.

Title Bar The title bar displays the name of the currently active word document. Like other WINDOWS applications, it can be used to alter the size and location of the word window. Tool Bars Word has a number of tool bars that help you perform task faster and with great ease. Two of the most commonly tool bars are the formatting tool bar and the standard tool bar. These two toolbars are displayed just below the title bar. At any point of time any tool bar can be made ON or OFF through the tool bar option of View Menu. Ruler Bar The Ruler Bar allows you to format the vertical alignment of text in a document. Status Bar

The Status Bar displays information about the currently active document. This includes the page number that you are working, the column and line number of the cursor position and so on. Scroll Bar The Scroll Bar helps you scroll the content or body of document. You can do so by moving the elevator button along the scroll bar, or by click in on the buttons with the arrow marked on them to move up and down and left and right of a page. Workspace The Workspace is the area in the document window were you enter/type the text of your document. Main Menu The Word main menu is displayed at the top of the screen as shown in the Fig. 9.1. The main menu further displays a sub menu. Some of the options are highlighted options and some of them appear as faded options. At any time, only highlighted options can be executed, faded options are not applicable. Infect if the option is faded you will not be able to choose it. You may not that any option faded under present situation may become highlighted under different situations. MAIN MENU OPTIONS

The overall functions of all the items of main menu are explained below. File You can perform file management operations by using these options such as opening, closing, saving, printing, exiting etc. Edit Using this option you can perform editing functions such as cut, copy, paste, find and replace etc. View Word document can be of many pages. The different pages may have different modes. Each mode has its limitations. For example in normal mode the graphical picture cannot be displayed. They can only be displayed in page layout mode. Using the option "View" you can switch over from one mode to other. Insert Using this menu, you can insert various objects such as page numbers, footnotes, picture frames etc. in your document. Format

Using this menu, you can perform various type of formatting operations, such as fonts can be changed, borders can be framed etc. Tools Using this menu, you can have access to various utilities/tools of Word, such as spell check, macros, mail merge etc. Table This menu deals with tables. Using this menu you can perform various types of operations on the table. Window This menu allows you to work with two documents simultaneously. This would require two windows to be opened so that each one can hold one document. Using this menu, you can switch over from one window to another. Help Using this menu, you can get on-line help for any function.

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