RapidSTART

Data Sheet
ORACLE PURCHASING 11i
Oracle Purchasing provides purchasing professionals with robust functionality. It is a key component of the complete procure-to-pay Internet Procurement solution that helps you process requisitions, purchase orders, RFQs, quotations, and receipts quickly and efficiently, so you can focus on developing strategic supplier relationships and managing the procurement process. Oracle Purchasing is part of the Oracle EBusiness Suite, an integrated suite of e-business solutions designed to transform your business into an ebusiness.

Simplify and Automate Procurement Processes Oracle Purchasing enables workflow-driven direct and indirect procurement with easily defined and implemented business policies that streamline the entire procure-to-pay process. Low-value transactions are eliminated, and purchasing processes are focused on strategic activities. Workflows can easily be modified to adapt to business changes and support continuous improvement.

Streamline Business Flows to Gain Greater Productivity Oracle Purchasing's business flows reduce your learning curve, improve your ability to research and resolve problems, and increase your daily productivity. Oracle Purchasing offers several pre-defined business flows to automate the procurement process. Oracle Purchasing is integrated with Oracle Workflow to allow you to extend the pre-defined flows or create new business flows. Oracle Purchasing lets you map your business processes easily, track the status graphically, and take appropriate action. Once a long-term supplier relationship is established, the procure-to-pay process can be completely automated to process routine transactions automatically, enhancing your productivity and reducing your processing costs. Requisition generation can be done quickly and easily using requisition templates and powerful defaults. Oracle Purchasing's on-line approval and security options enforce your specific business requirements. For example, you can ensure that only authorized personnel can approve requisitions. You can also route a requisition needing approval to the next defined reviewer or directly to the next reviewer with sufficient authority to approve the requisition. With the Workflow Notification Viewer, Oracle Purchasing proactively notifies you of your action items, allowing you to directly review, modify, or approve documents on your to-do list. Once necessary approvals are secured, a release or purchase order is generated and printed, faxed or sent

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electronically to the selected supplier. Once goods are shipped from the supplier, Oracle Purchasing's powerful receiving features give you full dock-tostock tracking of receipts and inspections. You can receive supplier shipments and inventory transfers either to receiving/inspection or directly to your office and stock locations. Additionally, the Cascading Receipts feature facilitates quick, error-free receiving of consolidated deliveries. Further, online inquiries and reports give your receivers the information they need to process receipts and expedite late shipments. Lower Administrative Costs for Both Direct and Indirect Procurement As a part of Oracle's Internet Procurement solution, Oracle Purchasing helps enable reductions in both direct and indirect procurement costs. Oracle Purchasing's focus on electronic communication saves tangible costs by reducing paper flow and freeing administrative resources from cumbersome paperwork. In addition, these previously allocated resources can be used to analyze business and create strategies for more productive supplier-client relationships. Increase Strategic Focus and Reduce Actual Costs Oracle Purchasing automates and simplifies routine transactions, so you can focus resources on strategic tasks such as negotiating better contracts, managing your supply base, and performing value analysis. Through tight integration with Oracle Internet Supplier Portal and Oracle Internet Procurement 11i (formerly Self-Service Purchasing), widely distributed self-service users can have convenient access to Oracle Purchasing. Additionally, complete on-line access in Oracle Purchasing reduces paper shuffling. Requesters can create requisitions on-line and route them automatically for approval. Oracle MRP, Oracle Inventory and WIP can automatically create requisitions in Oracle Purchasing from planned orders, inventory replenishment orders or WIP jobs. Through Oracle Supplier Scheduling, suppliers can automatically receive communication regarding forecasted needs for goods and services. Buyers are also able to receive information on Advance Shipment Notices (ASN) and confirm receipts on-line, eliminating the time-consuming task of tracking these documents by non-electronic means. Improve Supplier Relationships and Strategic Supplier Alliances Procurement professionals can work within Oracle Purchasing to determine which suppliers are consistently delivering the best quality, on time and at the lowest cost, so you can use this information to help form strategic supplier alliances, improve supplier relationships, and focus more directly on opportunities for improved supplier delivery. Additionally, once a relationship is established with a supplier, their electronic catalog can be made available to your company's employees to select and purchase goods and services. Access Easy, Flexible Sourcing Options that Lead to Smooth Procurement Processing Oracle Purchasing's Supplier-Item Catalog feature allows requesters and buyers to browse through self-defined or supplier-provided catalogs, select the required items, then create requisitions or purchase orders. The Approved Supplier List (ASL) provides a flexible mechanism to work with suppliers who have a proven track record of working well to meet the needs of your company. The ASL and Sourcing Rules enable increased accuracy and options to make sourcing allocations during the planning, scheduling and procurement processes. For instance, you can specify the capacity of individual suppliers to supply specific items. You can allocate planned orders taking capacity into account. You can also specify supplier/item specific order modifiers such as minimum order quantity and lot quantity restrictions. Copy Documents You can now create new purchasing documents by copying the contents of pre-existing documents. This simplifies creating new purchase orders if a supplier's name changes, if there are repetitive multiple item PO's sent to the same supplier, or if you renew annual blanket purchase agreements. The following documents can be copied:

Standard Purchase Order to a Standard Purchase Order Blanket Purchase Agreement to a Blanket Purchase Agreement Planned Purchase Order to a Planned Purchase Order Catalog Quotation to a Blanket Purchase Agreement

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Material Shortage Messages You can now enable inventory items to display shortage messages to the Receiver upon receipt, if there is a shortage for the item in or Work in Process or Order Management. The shortage message enables the receiver to make items with high priority available for use. MRP Integration Oracle Purchasing can now accept planning information from MRP systems. Instead of manually changing dates, MRP will now notify buyers of suggested Need-by Date changes. Upon acceptance, MRP will modify the Need-by Date on the following documents: Standard Purchase Order, Planned Purchase Orders/Planned Releases, and Blanket Releases. Since the buyer approves the data change, these documents do not need to be reapproved. Achieve Complete Integration Oracle Purchasing is fully integrated with other Oracle Applications to provide comprehensive, Internet deployed solutions for your manufacturing, distribution, and financial needs. Using Oracle's market-leading technology, you can rapidly implement solutions that integrate corporate information regardless of the system or format, tailor functionality to meet your specific requirements, and expand your system to keep pace with dynamic business evolution. Oracle's engineering standards ensure that Oracle Applications deliver the highest return on your software investmenttoday and tomorrow. Oracle E-Business Suite - The Total Solution Self-service access for suppliers helps improve supplier relationships while reducing administrative time and costs for your purchasing department. Transform the way you conduct business with Oracle's internet-enabled ebusiness suite. Put your demand chain, supply chain, and internal operations on-line with Oracle's comprehensive and fully integrated solution. Combine the wide reach of the internet with Oracle's fully globalized product to run your business consistently and accurately worldwide. Reduce costs and complexity by running on corporate internets or the World Wide Web. As a provider of global consulting, education, and support services, Oracle provides the most complete ebusiness solution available.

The Oracle E-Business Suite: transforming your business into an e-business.

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RapidSTART Key Features

Supply-Base Management

Approved Supplier List Create and rank approved supplier lists by item or commodity Prevent purchases from unapproved suppliers Specify supplier/item specific order modifiers such as minimum order quantity and lot quantity restrictions Define supplier/item specific lead times Specify country of origin on purchased inventory for tracking and international trade requirements Compare actual volume to target volume by supplier Assess supplier price, service, and quality performance Create request for quotations (RFQs) automatically from on-line requisitions Create supplier quotations automatically from RFQs, or enter them directly Access and reference your catalog/quotation information on-line while creating documents Receive on-line notifications when quotations are about to expire

Freeze, cancel, or final close POs to control future transactions Record supplier acceptances Purchase specific item revisions Print certain fields in multiple languages (item description, PO line type, hazard class)

Receiving

Cascade receipts of consolidated deliveries Receive supplier shipments or internal transfers Receive items into receiving/inspection, directly to inventory, or the shop floor Receive unordered items and later match them to POs Use express transactions for fast data entry Track dock-to-stock movement of receipts Receive substitute items Print receipt travelers View complete receiving history View expected receipts by promised date Enable inventory items to display shortage messages upon receipt in order to facilitate rush processing Capture exchange rate at time of receipt to assist in tracking and reducing variances

Requisitions

Access your own supplier/item catalogs to create documents Distribute expenses across multiple cost centers, projects, or departments Use multiple currencies Build account distributions automatically based on requestors cost centre and item category Use requisition templates for frequently

Document Approvals and Security

View, modify, approve, and forward documents from the Workflow Notification Viewer Respond to notifications via the Notification Viewer, web, or e-mail

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requested items

Automatically assign a buyer to requisition lines by item

Control approvals by amount, cost center, account, item, category, and location Control document access and route documents for approval according to your management structure Reassign documents for approval when the approver is inaccessible Automatically route documents to the next approver when a timely response is not received Automatically forward documents for approval when approver is on vacation or inaccessible

Purchase Orders

AutoCreate POs from on-line requisitions Define business rules to automatically convert approved requisitions to standard purchase orders without buyer intervention Copy contents of existing documents to create new purchasing documents Consolidate and centralize purchase requirements from multiple warehouses, plants, or locations Provide multiple shipment schedules per PO line Access sourcing and inventory information on-line while building POs Track taxes paid that are recoverable, only partially recoverable, or not recoverable Distribute expenses across multiple cost centers, projects, or departments Create POs in any currency Define business rules to automatically process purchase order changes

Invoice Matching and Payment

Match invoices to PO shipments Optionally match individual invoices to one or more receipt transactions Prevent payment of invoices until the quantities on invoices match the quantities ordered, received, and inspected

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