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0 Implementation

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DB POWER SAP Implementation PROJECT URJA SUPER USER TRAINING MANUAL GL001 - G/L Maintenance

GL001 - G/L Maintenance TCS Confidential

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DOCUMENT ORIGIN AUTHOR Ranjit kumar.Ch DESCRIPTION TCS Consultant

CHANGE HISTORY

ERSION 0.1

DATE 22- ug-2011

CHANGES !nitial "ra#t

RE IEW AND APPRO AL COMPANY NAME DATE SIGNATURE

DISTRIBUTION COMPANY NAME ROLE ACTION IN!O

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Ta"le o# Content$
OVERVIEW..................................................................................................................................... 4 TRIGGER....................................................................................................................................... 4 PROCEDURAL STEPS.................................................................................................................. 1.POSTING G/L DOC MENT !IT" LEDGER GRO P...........................................................................# 2.RE$ERSING % G/L DOC MENT - INDI$ID %L RE$ERS%L...............................................................10 3.RE$ERSING % G/L DOC MENT - M%SS RE$ERS%L ......................................................................13 %CCESS TR%NS%CTION &'............................................................................................................ 13

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O%e&%ie'
T&i((e&
$or P/ R/GL %osting "ocuments one nee" a #ormal a%%ro&al #rom the %erson 'ho is either authori(e" to %ost the in&oices relating to the transactions entere" 'ith customer) &en"ors or an* other g/l transactions. B)$ine$$ P&o*e$$ P&o*e+)&e O%e&%ie' +ou can %ost the "ocuments g/l accounts.

Inp)t GL ccounts Com%an* Co"e/Cost Center/Pro#it Centers mount

Comment GL ccounts to 'hich *ou 'oul" ,e-it/Cre"it ,etails o# the .rgani(ational Structure in 'hich *ou nee" to Post the "ocument mount #or 'hich in&oice is to -e -ooke".

O)tp)t , Re$)lt$ Poste" "ocument

Comment ,ocument is %oste".

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P&o*e+)&al Step$
-. Po$tin( G,L +o*)ment 'it/ le+(e& (&o)p
-.A**e$$ t&an$a*tion "0 ccounting $inancial ccounting General Le"ger Posting $/00 - 1nter G/L ccount ,ocument $/00

ia Men)

ia T&an$a*tion Co+e

!e" T#Code$ %B 0

$ig201

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On $*&een 2Ente& G,L a**o)nt +o*)ment #o& le+(e& (&o)p34 #ill t/e +ata in t/e #iel+$ a$ $pe*i#ie+ "elo'5

$ig202 !iel+ Name Com%an* co"e ,oc. "ate Posting "ate Currenc* $irst Line !tem ccount ,e-it / Cre"it S%eci#ies the account to 'hich entr* is to -e Ma"e. S%eci#ies 'hether the account shoul" -e "e-ite" or cre"ite". R R 1nter the rele&ant account 9:001; ,e-it De$*&iption S%eci#ies the com%an* co"e in 'hich "ocument is to -e entere". S%eci#ies the "ate on 'hich the %urchase or"er 'as create". S%eci#ies the "ate on 'hich the entr* is to -e %oste". S%eci#ies the currenc* in 'hich "ocument is to -e %oste". R,O,C ,D R R R R 3ser 0010 1nter the in&oice "ate 5To"a*6s "ate7 1nter the %osting "ate 5To"a*6s "ate7 !8R ction an" 4alues

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!iel+ Name mount

De$*&iption S%eci#ies the amount to -e %oste" 'hich 'oul" -e either charge" or cre"ite". S%eci#ies the cost center to 'hich the amount 'oul" -e charge".

R,O,C ,D R

3ser 1000

ction an" 4alues

Cost center Secon" line item ccount ,e-it / Cre"it mount

1nter the rele&ant cost center 51 +0007

S%eci#ies the account to 'hich entr* is to -e ma"e. S%eci#ies 'hether the account shoul" -e "e-ite" or cre"ite". S%eci#ies the amount to -e %oste" 'hich 'oul" -e either charge" or cre"ite".

R R R

1nter the rele&ant account 511<10107 Cre"it 1000

Click on . Le(en+5 R 6 Re7)i&e+4 O 6 Optional4 C 6 Con+itional4 D 6 Di$pla0

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&.'

%ollo(in) *+,een (o-ld .e di*pla"ed.

$ig20< !iel+ Name De$*&iption R,O,C ,D U$e& A*tion an+ al)e$

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-.8 Con#i&mation Me$$a(e

Confi,mation /e**a)e t0at do+-ment i* po*ted

$ig209

!iel+ Name

De$*&iption

R,O,C ,D

U$e& A*tion an+

al)e$

Con#irmation message 'ill -e ."is%la*e" Press or icon to go -ack to S P 1as* ccess .Screen Le(en+5 R 6 Re7)i&e+4 O 6 Optional4 C 6 Con+itional4 D 6 Di$pla0

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1. Re%e&$in( a G,L +o*)ment 9 in+i%i+)al &e%e&$al

1.-. A**e$$ t&an$ition "0 ia Men) ccounting $inancial ccounting General Le"ger ,ocument Re&erse $/0= - !n"i&i"ual Re&ersal $/0=

ia T&an$a*tion Co+e

!e" T#Code$ %B01

$ig200

1.1. On $*&een 2Do*)ment N)m"e&34 Compan0 Co+e4 !i$*al Yea&4 Re%e&$al Rea$on4 Po$tin( Date an+ Po$tin( Pe&io+. !ill t/e +ata in t/e #iel+$ a$ $pe*i#ie+ "elo'5

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$ig20: !iel+ Name ,ocument 8um-er De$*&iption S%eci#ies the ,ocument 8um-er to -e re&erse". +ou can select the "ocument num-er #rom the ,ocument list also S%eci#ies the com%an* co"e in 'hich ,ocument create". ?ere 0010 S%eci#ies the $iscal +ear in 'hich "ocument create" The reason #or the re&erse %osting is note" in the re&erse" "ocument. The #iel" is there#ore use" as in#ormation as to 'h* a re&ersal 'as necessar* S%eci#ies ,ate 'hich is use" 'hen entering the +oc,-ent in $inancial R,O,C ,D R U$e& A*tion an+ 20101> al)e$

Com%an* Co"e $iscal +ear Re&ersal Reason

R R R

0010 200= 01 -Re&ersal o# incorrect %ost. in same %erio"

Posting ,ate

22.0=.200=

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!iel+ Name

De$*&iption ccounting S%eci#ies the %erio" in 'hich the "ocument is to -e %oste"

R,O,C ,D C 0=

U$e& A*tion an+

al)e$

Posting Perio"

Click on Le.en+/ R 0 Re1,i2e+3 O 0 O4tiona53 C 0 Con+itiona53 D 0 Di645a7 8o55o9in. 6c2een 9o,5+ :e +i645a7e+

Note t;e 2e<e26a5 Doc,-ent N,-:e2

$ig20>

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:. Re%e&$in( a G,L +o*)ment 9 ma$$ &e%e&$al

A**e$$ t&an$a*tion "0 ia Men) ccounting $inancial ccounting General Le"ger ,ocument Re&erse $.=0 - Mass Re&ersal $.=0 $.=0 is stan"ar" transaction #or Mass Re&ersal o# GL Postings

T&an$a*tion Co+e De%iation$ at COMPANY; No&'a0

ia

!e" T#Code$ %B60

$ig20=

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'.&. On *+,een "o-, +an *pe+if" t0e Compan" Code$ Do+-ment 2-m.e, ,an)e o, *pe+ifi+ do+-ment*$ %i*+al 3ea,.. O, "o- 0a4e t0e option to *ele+t t0e do+-ment .a*ed on t0e *ele+tion +,ite,ia *-+0 a* po*tin) date$ ent," date$ ,efe,en+e no et+.. . Al*o *pe+if" t0e ,e4e,*al ,ea*on and Po*tin) Date

$ig20; !iel+ Name Com%an* co"e ,ocument 8um-er $iscal +ear De$*&iption S%eci#ies the com%an* co"e in 'hich "ocument is to -e entere". S%eci#ies the ,ocument 8um-ers to -e re&erse" S%eci#ies the $iscal +ear in 'hich the "ocument R,O,C ,D R R U$e& A*tion an+ 0010 +ou can s%eci#* the num-er range or s%eci#ic "ocument num-ers in @Multi%le SelectionA 200= al)e$

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!iel+ Name

De$*&iption %oste" Be ha&e the o%tion to gi&e the selection criteria such as "ocument t*%e %osting "ate) entr* "ate) re#erence num-er etc an" s*stem 'ill automaticall* select the "ocuments #or re&ersal S%eci#ies the "ate on 'hich the entr* is to -e %oste". The reason #or the re&erse %osting is note" in the re&erse" "ocument. The #iel" is there#ore use" as in#ormation as to 'h* a re&ersal 'as necessar* S%eci#ies ,ate 'hich is use" 'hen entering the +oc,-ent in $inancial ccounting S%eci#ies the %erio" in 'hich the "ocument is to -e %oste"

R,O,C ,D .

U$e& A*tion an+

al)e$

General Selection

Posting "ate Re&ersal Reason

R R

1nter the %osting "ate 5To"a*6s "ate7 01 -Re&ersal o# incorrect %ost. in same %erio"

Posting ,ate

22.0=.200=

Posting Perio"

0=

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!ollo'in( $*&een 'o)l+ "e +i$pla0e+

8i.-10 $e2if7 t;e +oc,-ent6 6e5ecte+ fo2 2e<e26a5 a2e co22ect3 if 7e6 c5ic= on '.'. Confi,mation /e**a)e

Confi2- t;e +oc,-ent 9it; t;e co22e64on+in. 2e<e26a5 +oc,-ent.

$ig211

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