The District of Columbia Public Library

FY 2009 Year-to-Date Report

Wednesday, March 25, 2009

Document #9B
Board of Library Trustees Meeting
 FY 2009 Budget Status
• With 41.4% of the fiscal year elapsed, 39.8% of the Gross personnel services
(PS) budget and 83.3% of the non-personnel services (NPS) have been
obligated. The elevated obligation in NPS remains associated with the
$1.288M increase in fixed costs.
• Current obligations project a net local deficit of $558K, represented by the
$1.288M in increased fixed costs, offset by $374K in personnel services
savings and a transfer of the rent costs of $355K for the Georgetown interim
library to the Historical Pool Intra-District.
• DCPL is proposing to close the remaining local gap of $558K through a
combination of personnel services attrition savings and non-personnel savings.
• OCFO will continue to monitor fixed costs expenditures and meet with Office
of Property Management officials to stay abreast of fixed cost actuals to ensure
that corrective actions to balance the budget are achieved.
• In February, the Gates Foundation – PACHUG grant was decreased by $53K to
properly reflect the carryover amount of $2K and $2K was added for the ALA
– Let’s Talk About It Jewish Literacy grant.
 FY 2009 Budget Status
(YTD - as of February 28, 2009 - Gross)
Cost Categories Budget Obligations Variance ($) % Oblig
Personnel Service
11 Regular Pay- Cont Full Time 20,583,909 8,197,719 12,386,190 39.8%
12 Regular Pay- Other 3,635,065 1,249,569 2,385,497 34.4%
13 Additional Gross Pay 572,426 263,571 308,855 46.0%
14 Fringe- Benefits- Curr Personnel 4,499,649 1,882,329 2,617,320 41.8%
15 Overtime 617,970 312,433 305,537 50.6%
Total Personnel Service (PS) 29,909,019 11,905,620 18,003,399 39.8%

Non-Personnel Service
20 Supplies and Materials 866,683 344,559 522,124 39.8%
30 Energy and Utilities 2,177,063 2,947,107 (770,044) 135.4%
31 Telephone, Telegraph, Telegram & Etc 540,871 526,433 14,437 97.3%
32 Rentals - Land & Structure 125,059 599,595 (474,536) 479.4%
33 Janitorial Services 8,000 8,000 0 100.0%
34 Security Services 4,000 4,000 0 100.0%
35 Occupancy 18,000 18,000 0 100.0%
40 Other Services and Charges 4,693,641 3,329,222 1,364,419 70.9%
41 Contractual Services & Other 1,855,814 1,479,190 376,625 79.7%
50 Subsidies and Transfers 55,600 52,048 3,552 93.6%
70 Equipment & Equipment Rental 6,732,665 4,924,618 1,808,047 73.1%
Total Non-Personnel Service (NPS) 17,077,396 14,232,772 2,844,624 83.3%

Grand Total: PS + NPS 46,986,415 26,138,392 20,848,022 55.6%