The District of Columbia Public Library

FY 2010 Year-to-Date Report

Wednesday, September 22, 2010

Document #9B
Board of Library Trustees Meeting
 FY 2010 Budget Status
As of August 31, 2010:
• With 91.8% of the fiscal year elapsed, approximately 92.6% of the Gross and Local
personnel services (PS) budgets and 94.8% of the Gross and 98.5% of the Local non-
personnel services (NPS) have been obligated.
• In July and August, DCPL continued to realize savings from various costs savings initiatives,
as the net spending PS pressure is down to $205.6K from a high as much as $809K earlier
in the year.
• NPS spending pressures include costs associated with the opening of the new libraries
(moving, IT, and maintenance) and a lag in E-Rate program collections. The deficit reflected
in rent remains unwarranted, and DCPL has forwarded, to the appropriate oversight agency,
its analysis showing no over spending.
• Overall, any remaining gap will be closed through a combination of local budget savings and
use of “O” Type budget authority to cover increased expenditures that would otherwise hit
the local budget.
• As noted previously, DCPL has been awarded $3.9M in Federal stimulus funding ($876K for
green roofs; $1.47M for energy efficiency; and just recently $1.55M in community computing
thru the broadband tech opportunities program (BTOP). Obligations to date total $2.3M
representing all of the budget authority for the green roofs and energy efficiency programs.
• Note: In FY 2011, DCPL will receive additional Stimulus funding (via Intra-District from
OCTO) of $1.4M for sustainable boardband and $350K for mapping.

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 FY 2010 Budget Status
(YTD - as of August 31, 2010 - Gross)
Cost Categories Budget Obligations Variance ($) % Oblig
Personnel Services
11 Regular Pay- Cont Full Time 20,558,352 18,469,287 2,089,065 89.8%
12 Regular Pay- Other 3,118,423 2,465,567 652,856 79.1%
13 Additional Gross Pay 582,044 1,012,371 (430,327) 173.9%
14 Fringe- Benefits- Curr Personnel 4,506,388 4,619,660 (113,272) 102.5%
15 Overtime 222,470 281,379 (58,908) 126.5%
Total Personnel Service (PS) 28,987,678 26,848,263 2,139,414 92.6%

Non-Personnel Services
20 Supplies and Materials 376,856 351,891 24,965 93.4%
30 Energy and Utilities 3,155,304 3,155,304 0 100.0%
31 Telephone, Telegraph, Telegram & Etc 435,853 435,853 0 100.0%
32 Rentals - Land & Structure 558,760 677,664 (118,905) 121.3%
33 Janitorial Services 0 0 0 0.0%
34 Security Services 0 0 0 0.0%
35 Occupancy 1,323 1,323 0 100.0%
40 Other Services and Charges 2,720,009 2,513,851 206,159 92.4%
41 Contractual Services & Other 1,275,221 1,211,667 63,554 95.0%
50 Subsidies and Transfers 74,560 74,546 14 100.0%
70 Equipment & Equipment Rental 4,656,626 4,139,969 516,656 88.9%
Total Non-Personnel Service (NPS) 13,254,511 12,562,068 692,443 94.8%

Grand Total: PS + NPS 42,242,189 39,410,332 2,831,857 93.3%

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 FY 2010 Budget Status
(YTD - as of August 31, 2010 – Local)
Cost Categories Budget Obligations Variance ($) % Oblig
Personnel Service
11 Regular Pay- Cont Full Time 20,463,363 18,380,539 2,082,825 89.8%
12 Regular Pay- Other 2,748,989 2,123,874 625,115 77.3%
13 Additional Gross Pay 572,425 1,005,649 (433,224) 175.7%
14 Fringe- Benefits- Curr Personnel 4,416,381 4,536,311 (119,931) 102.7%
15 Overtime 222,470 280,792 (58,322) 126.2%
Total Personnel Service (PS) 28,423,628 26,327,165 2,096,463 92.6%

Non-Personnel Service
20 Supplies and Materials 367,986 344,123 23,863 93.5%
30 Energy and Utilities 3,155,304 3,155,304 0 100.0%
31 Telephone, Telegraph, Telegram & Etc 435,853 435,853 0 100.0%
32 Rentals - Land & Structure 558,760 677,664 (118,905) 121.3%
33 Janitorial Services 0 0 0 0.0%
34 Security Services 0 0 0 0.0%
35 Occupancy 1,323 1,323 0 100.0%
40 Other Services and Charges 2,495,040 2,385,038 110,001 95.6%
41 Contractual Services & Other 844,758 839,614 5,144 99.4%
50 Subsidies and Transfers 0 0 0 0.0%
70 Equipment & Equipment Rental 3,620,896 3,471,137 149,759 95.9%
Total Non-Personnel Service (NPS) 11,479,919 11,310,057 169,862 98.5%

Grand Total: PS + NPS 39,903,546 37,637,222 2,266,325 94.3%