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CONFIGURATION STEPS IN ASSET ACCOUNTING

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Fixed Assets
What are the organizational assignments in asset accounting? Chart of depreciation is the highest node in Asset Accounting and this is assigned to the company code. Under the Chart of depreciation all the depreciation calculations are stored. How do you go about configuring Asset accounting? The configuration steps in brief are as follows:a) Copy a reference chart of depreciation areas b) Assign Input Tax indicator for non taxable acquisitions c) Assign chart of depreciation area to company code d) Specify account determination e) Define number range interval f) Define asset classes g) Define depreciation areas posting to general ledger h) Define depreciation key Explain the importance of asset classes. Give examples? The asset class is the main criterion for classifying assets. Every asset must be assigned to only one asset class. Examples of asset class are Plant& Machinery, Furniture & Fixtures, Computers etc. The asset class also contains the Gl accounts which are debited when any asset is procured. It also contains the gl accounts for depreciation calculation, scrapping etc Whenever you create an asset master you need to mention the asset class for which you are creating the required asset. In this manner whenever any asset transaction happens the gl accounts attached to the asset class is automatically picked up and the entry passed. You can also specify certain control parameters and default values for depreciation calculation and other master data in each asset class. How are depreciation keys defined? The specifications and parameters that the system requires to calculate depreciation amounts are entered in Calculation methods. Calculation methods replace the internal calculation key of the depreciation key. Depreciation keys are defaulted in Asset Master from the asset class . Refer to the configuration for more details of how depreciation is calculated. A company has its books prepared based on Jan –Dec calendar year for reporting to its parent company. It is also required to report accounts to tax authorities based on April- March. Can assets be managed in another depreciation area based on a different fiscal year variant? No. Assets accounting module cannot manage differing fiscal year variant which has a different start date (January for book depreciation and April

2. This shift factor is multiplied by the variable portion of ordinary depreciation. in asset accounting the day to day transactions is posted with values through FI bookings and at the same time the asset reconciliation is updated online realtime. The values updated on the master are Opening Gross value and the accumulated depreciation. How do you maintain multiple shift depreciation in asset master? The following steps are needed to maintain multiple shift depreciation: 1. Is it possible to calculate multiple shift depreciation? Is any special configuration required? Yes it is possible to calculate multiple shift depreciation in SAP for all types of depreciation except unit of production. The reconciliation accounts (GL codes) are updated manually through another transaction code called as OASV. The reason you remove the Asset reconciliation code from 3KEH table is that double posting will happen to PCA when you update the Asset reconciliation manually. The variable depreciation portion as a percentage rate is to be maintained in the detail screen of the depreciation area. The multiple shift factor is to be maintained in the time dependent data in the asset master record. The reconciliation GL account is not automatically updated at this point of time. Normally. After this step you again update the Asset reconciliation account in the 3KEH table. Once you have done the above the SAP system calculates the total depreciation amount as follows:Depreciation amount = Fixed depreciation + (variable depreciation * shift factor) Let’s say you have changed the depreciation rates in one of the depreciation keys due to changes in legal requirements. No special configuration is required. then after uploading assets through AS91 you should transfer the asset balances to profit center accounting through a program. Does system automatically calculate the planned depreciation as per the new rate? . Whereas In data Migration the asset master is updated with values through a transaction code called as AS91. If profit center is active. Thereafter you remove the Asset GL code (reconciliation accounts) from the 3KEH table for PCA and update the Asset reconciliation account (GL code) through OASV.for tax depreciation) and different end date (December for book depreciation and March for tax depreciation). What are the special steps and care to be taken in Fixed asset data migration into SAP system especially when Profit center accounting is active? Data migration is slightly different from a normal transaction which happens in Asset accounting module. In this case you need to implement the special purpose ledger.

The depreciation calculation is a month end process which is run in batches and then once the batch input is run the system posts the accounting entries into Finance.quarterly etc) 2 CO account assignment (cost center) 3 For each company code you must define a document type for automatic depreciation posting: This document type requires its own external number range. (Account determination) Finally to ensure consistency between Asset Accounting and Financial Accounting. What are evaluation groups? The evaluation groups are an option for classifying assets for reports or user defined match code (search code). You can update these evaluation groups on to the asset master record. You can configure 5 different evaluation groups. This fiscal year change is needed only in Asset Accounting for various technical reasons. Take care not to confuse the fiscal year change program with year-end closing for accounting purposes. Is it possible to have depreciation calculated to the day? Yes it is possible. Is it possible to ensure that no capitalization be posted in the . What are group assets? The tax requirements in some countries require calculation of depreciation at a higher group or level of assets. You can only process a fiscal year change in a subsequent year if the previous year has already been closed for business. If you fail to process the batch input session. How do you change fiscal year in Asset Accounting? Run The fiscal year change program which would open new annual value fields for each asset. For this purpose you can group assets together into so-called group assets. 4 You also need to specify the accounts for posting. What are the steps to be taken into account during a depreciation run to ensure that the integration with the general ledger works smoothly? For each depreciation area and company code. You have to run the fiscal year change program for your whole company code. specify the following: 1 The frequency of posting depreciation(monthly. an error message will appear at the next posting run. System does not automatically calculate the planned depreciation after the change is made. you must process the batch input session created by the posting report.No. You need to switch on the indicator “Dep to the day” in the depreciation key configuration. You need to run a program for recalculation of planned depreciation. i e next year The earliest you can start this program is in the last posting period of the current year.

You want to create asset masters for each of this car. the Asset Under Construction gets capitalized to an actual asset. How do you create 10 asset masters at the same time? While creating asset master there is a field on the initial create screen called as number of similar assets. How are Capital Work in Progress and Assets accounted for in SAP? Capital WIP is referred to as Assets under Construction in SAP and are represented by a specific Asset class.in/2011/02/sap-fico-interview-questions-fixed. Requirements None.subsequent years? Yes it is possible. Menu Path Transaction Code Accounting ® Financial Accounting ® Fixed Assets ® Asset ® Display ® AS03 . Usually depreciation is not charged on Capital WIP.Display Asset Master Functionality You want to see the values in the asset master which is created. The company has procured 10 cars. You need to set it in the depreciation key configuration.Asset Display Asset: Initial screen . Double Click on AS03 . When you finally save this asset master you will get a pop up asking whether you want to maintain different texts for these assets. All costs incurred on building a capital asset can be booked to an Internal Order and through the settlement procedure can be posted onto an Asset Under Construction.Display Asset Master By: amit butola| 27 Jan 2012 12:58 pm | 2278 times viewed | 0 Comments AS03 . You can update different details for all the 10 cars http://sapfinance.html AS03 .Asset AS01 1. Scenario This transaction is used to display an asset master record.blogspot. Subsequently on the actual readiness of the asset for commercial production. Update this field with 10.

2. identifies a fixed asset in Asset Accounting. Click Enter . Display Asset: Master data . 3. Example: 800017 together with the asset subnumber. Update the following fields: Field Name Asset Field Description Values This is the number which.

. The account determination is the key link between asset accounting and the general ledger.Note: This page displays general data for the asset. Click Time-dependent Display Asset: Master data . Each asset class has a separate G/L control account. 4.

5. For assets under construction. Click Deprec. Display Asset: Master data . areas . an internal order is used to manage budget / actual expenditure at SAI.Note: Time dependant data is used to manage costs associated with the asset from a responsibility point of view during the asset’s life cycle.

Every depreciation area belongs to at least one chart of depreciation . etc.). . .g. group depreciation. Click Asset Values Asset Explorer . 6. cost-accounting depreciation. and is managed independently from other depreciation areas.Note: Each depreciation area is set up to handle depreciation for a particular purpose (e. book depreciation. tax depreciation.

including APC values and depreciation.Note: This function shows all the values of a fixed asset. Double clicking on transactions will open the original financial document. in various forms and summarization levels. . Click Posted values Asset Explorer . You use this function to display and analyze asset values. as well as values already posted. 7. Planned values are displayed.

Click Back thrice to exit the transaction .saptechies. and compare fiscal years and depreciation areas.dpuf Field Code Changed http://www.org/as03-display-asset-master/#sthash.See more at: http://www.org/as03-display-asset-master/ FI-AA-AA (AA) Asset Accounting: Basic Functions – Master Data ANKA Asset Classes: General Data ANLKL ANKP Asset Classes: Fld Cont Dpndnt on Chart ANLKL / AFAPL of Depreciation ANKT Asset Classes: Description SPRAS / ANLKL ANKV Asset Classes: Insurance Types ANLKL / VRSLFD ANLA Asset Master Record Segment BUKRS / ANLN1 / ANLN2 ANLB Depreciation Terms BUKRS / ANLN1 / ANLN2 / AFABE . in which you analyze plan values and posted values using different parameters. 8.saptechies.OQ8coqzF. with which you can navigate between different depreciation areas Overview tree that displays objects related to the asset Tab. in which you enter the company code and asset number Overview tree.    Note: The Asset Explorer consists of the: Header.

.PRAKASH(www. into a chart of depreciation (refer to Chart of Depreciation).org/important-tables-in-sap-aa/#sthash. you may require different types of values for the balance sheet than for cost accounting or tax purposes.saptechies.org/important-tables-in-sap-aa/ SAP ASSET ACCOUNTING Depreciation Areas . Since the system allows you to define up to 99 depreciation areas. Substitution and Rules GB03 Validation / Substitution User VALUSER GB92 Substitutions SUBSTID GB93 Validation VALID .INCLUDE / BUKRS / ANLN1 / ANLN2 ANLW Insurable Values (Year Dependent) BUKRS / ANLN1 / ANLN2 / VRSLFD / GJAHR ANLX Asset Master Record Segment BUKRS / ANLN1 / ANLN2 ANLZ Time Dependent Asset Allocations BUKRS / ANLN1 / ANLN2 / BDATU FI-AA-AA (AA2) Asset Accounting: Basic Functions – Master Data 2.. according to the requirements of a specific country or economic area./ BDATU ANLT Asset Texts SPRAS / BUKRS / ANLN1 / ANLN2 ANLU Asset Master Record User Fields .dpuf http://www. You manage the depreciation terms and values necessary for this valuation in the depreciation areas of each asset.gberp.0 ANAR Asset Types ANLAR ANAT Asset Type Text SPRAS / ANLAR FI-AA-AA (AB) Asset Accounting: Basic Functions – Asset Accounting ANEK Document Header Asset Posting BUKRS / ANLN1 / ANLN2 / GJAHR / LNRAN ANEP Asset Line Items BUKRS / ANLN1 / ANLN2 / GJAHR / LNRAN / AFABE ANEV Asset Downpymt Settlement BUKRS / ANLN1 / ANLN2 / GJAHR / LNRANS ANKB Asset Class: Depreciation Area ANLKL / AFAPL / AFABE / BDATU ANLC Asset value Fields BUKRS / ANLN1 / ANLN2 / GJAHR / AFABE ANLH Main Asset Number BUKRS / ANLN1 ANLP Asset Periodic Values BUKRS / GJAHR / PERAF / AFBNR / ANLN1 / ANLN2 / AFABER FI-SL-VSR (GVAL) Special Purpose Ledger: Validation..saptechies. you can manage many different types of valuation (Customizing: Valuation).com) Depreciation Areas Use You use depreciation areas to calculate different values in parallel for each fixed asset for different purposes.VspzkFTv.See more at: http://www. Depreciation areas are grouped together. Features . For example.

For each balance sheet account and income statement account. Delete the depreciation areas from the SAP reference chart of depreciation that you do not need. you specify in the financial statement version the balance sheet position or income statement position in which the account values should appear. You enter the depreciation terms in the asset class or directly in the asset master record of the particular asset(see Asset Master Record). These charts of depreciation are usually country-specific and are defined independently of the other organizational units. A chart of depreciation. Account Determination from Within the Depreciation Area Usually you need to post more than one depreciation area in parallel to the general ledger if you are creating different financial statement versions. You specify the asset-specific depreciation terms for every depreciation area belonging to the chart of depreciation. The income statement account type controls which income statement accounts balance to which retained earnings accounts. You enter the income statement account type in the master record of the income statement accounts. You can define any number of balance sheet versions per chart of accounts in FI (General Ledger) for this purpose. This account shows the balance of all income statement accounts. Then transfer these areas from the SAP reference chart of depreciation. You define the financial statement versions in FI Customizing ( Financial Accounting  General Ledger Accounting Business Transactions  Closing  Document ). You specify the accounts individually in the account determination key for each depreciation area. for you to use straight-line depreciation for your internal accounting purposes and use declining-balance depreciation for the balance sheet.The depreciation areas are identified by two-digit numeric keys. then you also have to set up corresponding retained earnings accounts (FI Customizing: Financial Accounting General Ledger Accounting  G/L Accounts  Master Data  G/L Account Creation). It is also possible to open depreciation areas after the production start of the system Chart of Depreciation Definition Charts of depreciation are used in order to manage various legal requirements for the depreciation and valuation of assets. for example. or copy existing depreciation areas and redefine them. Retained Earnings Account The retained earnings account is an equity item in the balance sheet. This makes it possible. For more information on account determination see Account Determination. Account Determination from Within the Depreciation Area You can post both the asset balance sheet values and the depreciation values from the individual depreciation areas to separate balance sheet accounts or income statement accounts in the general ledger. If you are using different financial statement versions. for example. Activities You should determine the types of valuation for which you need different depreciation areas before you implement the FI-AA System. enter the income statement account type that the retained earning account should balance to. . can be used for all the company codes in a given country (refer to Company Code Assignment ). Define the account determination key in FI-AA Customizing and specify the key in the particular asset class. When you enter a retained earnings account. You can also define new income statement account types here.

A depreciation area is always assigned to only one chart of depreciation. investment support keys for investment support . both internal and external (such as book depreciation and cost depreciation). They are based on elements for calculation (calculation methods. Structure The chart of depreciation consists of the following parts:  In general. is a directory of depreciation areas organized according to business management requirements. therefore. You define the characteristics. and so on) that are available client-wide. Therefore. all of your company codes are in the same country and are subject to the same legal requirements for asset valuation.Country-Specific Charts of Depreciation In the simplest scenario. and thereby the significance. You can change and add to the standard calculation keys that are delivered with the system (refer to Depreciation )  There are specific objects in the chart of depreciation for special calculations of asset values (for example. the Asset Accounting component enables you to manage values for assets in parallel in up to 99 depreciation areas. you are required to calculate values for assets for different needs.refer to Special Valuation ). The chart of depreciation. period controls.  Use . of the individual depreciation areas in each chart of depreciation. You flexibly define the keys for the automatic depreciation of assets in each chart of depreciation. meaning that you only need one chart of depreciation.

sap. you should restrict the number of charts of depreciation used to as few as possible. This means that several company codes can use the same chart of accounts.com/saphelp_470/helpdata/en/4f/71da36448011d189f00000e81ddfac/content. You can document the meaning of any chart of depreciation you set up in the system by writing a description for it. You cannot use these charts of depreciation directly. You must create your own chart of depreciation by copying the reference chart of depreciation. Integration Company Code/Chart of Depreciation You have to assign each company code defined in Asset Accounting to exactly one chart of depreciation. Chart of Accounts/Chart of Depreciation The assignment of a company code to a chart of accounts is independent from its assignment to a chart of depreciation. Company codes in countries with the same valuation rules or company codes of a certain industry sector generally use the same chart of depreciation.SAP supplies typical reference charts of depreciation for each country. although they have different charts of depreciation (and vice versa). They have different depreciation areas and depreciation keys depending on that country’s specific re quirements. In the interests of keeping asset values uniform in your company. The graphic below shows the standard chart of depreciation for the USA. Refer to: Graphic: Organizational Structure 1 Graphic: Organizational Structure 2 http://help.htm What is a special GL transaction? . Delete any depreciation areas that are not needed.

7 version? What is enterprise structure? What data is required for automatic a/c determination What is Evaluate option in APP? What is the difference between profit center and business area? What are financial versions? What are all the settings you need to do before What is residual payment and part payment? What is account group? Explain FI Organizational structure.6version to R/3 4. Why do we use group chart of account? What is tolerance group? What is GR/IR account? Which dates are taken into consideration while running a payment run? What are the documents require for Born in sale in relation to sales tax? What is born in sale? How is sub ledger linked to GL? How do you reverse cleared documents?    .                    What is open line item management? Where do you open and close periods? What are the segments of GL master record? What does document header control? What is asset master? What is the difference between the R/3 4.

                        What is Country and operational chart of account? How due date of a document is calculated? What are the components of enterprise structure? What is sub ledger? What does definition of a chart of account contains? What is reversal posting? What is integration between FI and other modules? What is activity type? What is field status group? What does Field status group assigned to a GL master record controls? How do you identify a document? What is dunning? What is High value sale? What is the main control parameter for settlement? What is base line date? How do you control Document line item fields? What is posting key? What is automatic payment programmer? What is the purpose of version? What is dummy cost center? What are depreciation areas? What is accrual calculation? Define Statistical Key Figure? What are the disadvantages of Business Area? .

Example:. Invoice show it is open line item. General ledger accounts are kept with open item management if you need to check whether there is an offsetting posting for a given business transaction. the line items in this account is marked as open or cleared. one we pass the purchase invoice it gives the message $100 was paid as advance. Beucase you have to clear the invoice.saptechies.The balance of an account with open item management is equal to the balance of the open items. For Ex: Down Payments ( Made r Received) These transactions will be identified through a special indicater.in the same manner advances Received Special GL Indicator is used to identify the advance payments while booking an invoice. You enter the Inovice in Vendors A/c. This is the use of Special GL transaction. .See more at: http://www.org/what-is-open-lineitem-management/#sthash. Vendor payment due date is Next month.You should use open item management for bank clearing . It is still open line item untill You not clear the amount of against vendor invoice it show the open line item. Special GL transactions are those transactions other than the regular transactions in AR and AP. For Ex. 4.dpuf f you set the "Open item management" indicator in the master record for an account. 2. 3. Ex: we paid $100 advace to the vendor.  Explain about Consolidation? What is asset class special gl transactions are the transactions like down payment requests.That meanse BT is pending for clearing AP/AR etc. Please correct me if i am wrong Open line itme :. For Down Payment request F Down Payment A Bills of Exchange W Mainly we use this Special Gl s for identifying easily and for clear information vail preparing B/S Becoz advances paid will be considered as Asset Currents in B/S . bill of exchange .1. guarantees received and made etc.uSimwAlq.

clearing accounts for goods receipt/invoice receipt. if you choose open item management. however. this entry only applies to the items which are posted afterwards. when canceling this indicator. At the date of the change. Line item display must be activated.Also.Bank accounts.If you subsequently define open item management for a G/L account. The account balance is therefore always equal to the sum of the open items. the balance must be zero.accounts. do not use open item management. You therefore have to clear the remaining open items before making the change in the master record. Open item management Specification that the items in an account must be cleared by other items in the account. This will be ticked for all clearing accounts or where the client wants clearing of line items . The sum of items involved in the clearing procedure must be zero. and salary clearing accounts. the account must display a zero balance.