FK01 CreateaVendorMasterRecord

Title: Create a Vendor Master Record Category 1 : Human Resources Functional Area : HR - Finance and Payroll (OSUP)
Create a Vendor Master Record

Purpose
FK01
Use this procedure to create a master record for a new vendor for the State of Louisiana in the ISIS HR Payroll System. Three (3) types of vendors can be created: Vendors identified as a Head Office, vendors identified as a Branch Office and all other vendors. Note: Head Office and Branch Office vendors are created ONLY where separate reporting of actual postings is desired, i.e., IRS vendors for tax, Insurance vendor for employee vs. employer share. To make changes to existing vendors, perform Change a Vendor Master Record. Last Update November 17, 2010 Prerequisites Search vendor master records to ensure vendor is not already active within the ISIS HR Payroll system. Obtain vendor information, i.e., official name, address. Obtain vendor information for Check or Bank Transfer payment methods (Social Security Number or Federal Employer Identification Number); Bank Details (Routing number, Account number, Type of account, Account holder, Payment methods vendor will accept); and Correspondence information (Account number at vendor, contact persons name, fax number, and internet address of contact person). If the vendor being created is a branch office vendor, ensure that the head office is created first since the head office is a required field. Training Available None Helpful Hints and Related Reports It is important to ensure a vendor is not already active within the ISIS HR Payroll System to avoid creating a duplicate record for a vendor, using the same name and address. A warning message ONLY appears if you create a vendor with the same Federal Employer Identification Number. Procedure
1.
Start the transaction using the transaction code FK01. The Create Vendor: Initial Screen appears.
File name: OSUPVersion: Final CREATEAVENDORMASTERRECO Last Modified: 11/17/2010 1:32:00 PM RD.DOC Reference Number: SDL
Parent Document Page 1 / 7
2.
As required, complete/review the following fields: Field Name Vendor (create) Company code (vendor) Account group R/O/C R R R Description Create a vendor master record. Verify or enter 0010 for the financial accounting organizational unit. Enter the vendor account group to which the Vendor is assigned. 0010 State Agencies (10,000 19,9999) 0020 Third Party Vendors (30,000 39,999) 0040 Garnishments/Third Party (80,000 89,000) 0100 Branch Account Group (150,000 159,999) Vendor (optional) O Enter a Vendor account number if copying existing Vendor information.
Entering a vendor account to copy details of an existing vendor can be used to expedite the creation of a new vendor within the Master Vendor Records. Make corrections as needed throughout the remaining screens.
3.
As required, complete/review the following field: Field Name Company code (reference) R/O/C O Description Enter 0010 for the Company code if referencing a Vendor.
4. 5.
Click
to verify data. The Create Vendor: Address screen appears.
Complete the following fields: Field Name Name R/O/C R Enter or verify name. Use the second line to enter additional information, i.e., Doing Business As, etc. Search term Street/House number R R Enter the current date. Enter vendor's street address for mailing checks. Description
Field Name Postal code/City (vendor)
R/O/C R
Description This is the Vendor's zip code in the first field and Vendor's city in the second field.
Refer to the United States Postal Service/Zip code website for standardized addresses and zip codes Zip Code Lookup (http://zip4.usps.com/zip4/welcome.jsp).
6.
Complete the following fields: Field Name Country (vendor) Region (vendor) PO Box (vendor) Company postal code (vendor) R/O/C R R O O Description This is the Vendor's country abbreviation. This is state abbreviation in which the Vendor resides. This is the Vendor's Post Office (P.O.) Box address. This is the Vendor's zip code of the Post Office (PO) address.
7. 8.
Click
to view additional vendor address information fields are required. (Optional)
Complete the following fields: Field Name Language (vendor) Telephone Fax (vendor) Comments R/O/C R O O O Description This is the language of the Vendor. (Telephone number) Enter three-digit area code and sevendigit telephone number. This is the Vendor's FAX number/extension. Enter pertinent comments related to information on this screen. Note: Text added to this field is identified by change button located in the right middle section of the screen.
9. 10.
Click
to verify data. Change, if necessary. The Create Vendor: Control screen appears.
Complete the following fields: Field Name Customer R/O/C R LEAVE BLANK.
Description
Field Name Corporate Group Tax Number 1 (individual) Tax Number 2 (company) Tax Office Tax Number
R/O/C R R R R R LEAVE BLANK.
Description
This is the Vendor's Social Security Number, if the vendor is an individual. This is the Vendor's FEIN, if the Vendor is a company or corporation. LEAVE BLANK. LEAVE BLANK.
11.
Click
to verify data. The Create Vendor: Payment Transactions screen appears.
Use this screen for Bank Transfer (T) payment methods. For Check payment methods, click 17. and proceed to the next screen. Go to Step
12.
Complete the following fields: Field Name Ctry (vendors) Bank Key (vendors) Bank Account (vendors) Acct. holder CK R/O/C R R R O R Description (Country) Enter the country in which the Vendor's bank is located. Enter the ABA routing number for the Vendor's bank. Enter the Vendor's bank account number if the Bank Key field is completed. (Account holder) Enter the name of the account holder if the name is not the same as the vendor's name. (Bank Control key) Enter the Vendor's two-digit bank control key (01 for Checking Account) or (02 for Savings Account).
13.
As required, leave the following fields BLANK: Field Name BnkT Reference details R/O/C R R LEAVE BLANK. LEAVE BLANK. Description
Field Name CollectAut.
R/O/C R LEAVE BLANK.
Description
14. 15.
To view bank information; select the Bank Key field and click Complete the following fields: Field Name Alternative payee R/O/C O Description
Enter the account number of the alternative payee if payments ARE NOT to be made directly to the Vendor to whom the payable is owed. LEAVE BLANK. LEAVE BLANK. (Individual Specifications) LEAVE BLANK.
DME indicator Instruction key Individual Spec.
R R R
16.
Click to verify data. Change, if necessary. The Create Vendor: Accounting Information Accounting screen appears. Complete the following fields: Field Name Recon. Account Sort key R/O/C R O Description (Reconciliation Account) Enter 2110035 for the General Ledger account to which payments are posted. The sort key specifies how the information is displayed when viewing line items (as on FBL1N). When 004 is specified, the line items are displayed by branch office; when 001 is displayed, the line items are displayed by posting date. Enter the Vendor number identifying the Head Office for a branch location. Note: LEAVE BLANK if the Vendor is NOT a branch office. LEAVE BLANK. (Minority indicator) LEAVE BLANK. (Certification date) LEAVE BLANK. LEAVE BLANK. (Previous Master Record Number) Enter the Vendor's Master Record number from the legacy system for record keeping.
17.
Head Office
Cash Mgmnt group Minority indic. Certificatn date (1) W. tax code Prev. acct no.
R R R R O
18.
Click to verify data. Change, if necessary. The Create Vendor: Payment Transactions Accounting screen appears. Complete the following fields: Field Name Payment methods (vendor) R/O/C R Description Select the Vendor's payment method. If payment is to be remitted via EFT to a garnishment vendor, BOTH T - employee/vendor bank transfer and Z vendor check must be entered in this field. The appropriate EFT remit rule must also be entered in the applicable employee(s) garnishment record on Garnishment Document infotype (0194). Payment block (vendor) Grouping key (vendor) Pmnt meth. Supl. (vendor) R R R Verify Free for payment defaults. Select blocked for payment to block all payments to Vendor, if necessary. LEAVE BLANK. (Payment method supplement) LEAVE BLANK.
19.
20.
Select the Individual pmnt (Individual payment) check box vendor line item separately.
to make payments for each
21.
Click to verify data. Change, if necessary. The Create Vendor: Correspondence Accounting screen appears. As required, complete/review the following fields: Field Name Acctg clerk Acct W/vendor Clerk at vendor Act. clk tel. no. R/O/C R R R R Description (Accounting clerk) Choose the appropriate vendor grouping for the use in the payment proposal evaluation. (Accounting with vendor) LEAVE BLANK. Enter the vendor contact person. (Accounting Clerk telephone number) Enter the vendor contact person's telephone number.
22.
Field Name Clerks fax Clrks internet Account memo
R/O/C R R O
Description (Clerk's Fax Number) Enter the vendor contact person's fax number. (Clerk's internet) Enter the vendor contact person's email address or the vendor's web address. Enter internal information on the vendor.
23.
Click to verify data. Change, if necessary. The Last data screen reached pop-up box appears.
24.
In the Last data screen reached pop-up box, click record.
to save the vendor master
25.
The information message Vendor XXXXXXXXXX was created in company code 0010 appears.
26.
Click
until the SAP Easy Access screen appears.
Comments None

FK01 CreateaVendorMasterRecord

Uploaded by

Document Information

Original Description:

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

FK01 CreateaVendorMasterRecord

Uploaded by

Copyright:

Available Formats

Title: Create a Vendor Master Record Category 1 : Human Resources Functional Area : HR - Finance and Payroll (OSUP)

Create a Vendor Master Record

Parent Document Page 1 / 7

to verify data. The Create Vendor: Address screen appears.

Parent Document Page 2 / 7

Field Name Postal code/City (vendor)

to view additional vendor address information fields are required. (Optional)

R/O/C R R R R R LEAVE BLANK.

to verify data. The Create Vendor: Payment Transactions screen appears.

Parent Document Page 4 / 7

Field Name CollectAut.

R/O/C R LEAVE BLANK.

DME indicator Instruction key Individual Spec.

to make payments for each

Parent Document Page 6 / 7

Field Name Clerks fax Clrks internet Account memo

In the Last data screen reached pop-up box, click record.

to save the vendor master

until the SAP Easy Access screen appears.

Parent Document Page 7 / 7

You might also like