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Sample Relocation Plan

This relocation plan summary provides: 1. An overview of the relocation process for tenants during a renovation project scheduled to take approximately 12 months. The plan outlines temporary relocation benefits and services to be provided to tenants, including moving assistance, utility transfers, advisory services, and transportation if needed. 2. Details on tenant notifications, including group meetings and written notices regarding relocation timelines and covered costs. Tenants will receive relocation benefits for moving and utility expenses. 3. Assurances that the relocation will be conducted according to the Uniform Relocation Assistance and Real Property Acquisition Policies Act to minimize hardship and ensure comparable replacement housing for tenants.
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0% found this document useful (0 votes)
594 views9 pages

Sample Relocation Plan

This relocation plan summary provides: 1. An overview of the relocation process for tenants during a renovation project scheduled to take approximately 12 months. The plan outlines temporary relocation benefits and services to be provided to tenants, including moving assistance, utility transfers, advisory services, and transportation if needed. 2. Details on tenant notifications, including group meetings and written notices regarding relocation timelines and covered costs. Tenants will receive relocation benefits for moving and utility expenses. 3. Assurances that the relocation will be conducted according to the Uniform Relocation Assistance and Real Property Acquisition Policies Act to minimize hardship and ensure comparable replacement housing for tenants.
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© Attribution Non-Commercial (BY-NC)
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Exhibit 2 EXAMPLE/SAMPLE RELOCATION PLAN

1. Cover Sheet must include: Name of Project Address of Project Name of O ner!Entit" 2. #able of Contents: A. Pro$ert" Summar" 1. Current %emo&ra$hics 2. %is$laced Persons '. (elocation %estination C. #em$orar" (elocation 'enefits 1. #enant Notices 2. )ovin& Assistance *. +tilit" #ransfers %. #enant (elocation 'enefits 1. #enant Notices 2. Covered Costs *. Advisor" Services E. (elocation Services 1. #rans$ortation 2. Communication *. %elin,uent +tilit" 'ills -. (elocation (ecord.ee$in& and Notices 1. (elocation Plan Assurance /etter 0si&n and dated1 2. Site )a$

*. Potential #ransition of #enants!#enant #ransition Schedule 2. #enant Pac.et 0include 'lan. Notices ith submission of Plan1 3eneral 4nformation Notice Non %is$lacement Notice and!or Notice of Eli&ibilit" #em$orar" (elocation 56 %a" Notice #em$orar" (elocation *6 %a" Notice #ransfer Notice *6 %a" Notice

7. Construction Schedule

/etterhead

Project (elocation S$ecialist Contact 4nformation O ner Contact 4nformation

A. Project Summary

1. Current Demograp !c"

#he $ro$ert" is located in the section of the Cit" of 8ouston9 #exas9 s$ecificall" at the !nter"ect!on of 0 1 streets. 8arris Count" :e" )a$ $a&e 0 1. #he $roject contains a total of acres or a$$roximatel" 0 1 s,uare feet. #he sha$e of the $ro$ert" is &enerall" rectan&ular ith a$$roximatel" 0 1 feet of fronta&e on the 0 1 line of 0 1 and 0 1 feet on the 0 1 line of 01. Accessibilit" to the $ro$ert" is via 01 (oad from the 01 to 01 or 01. #he $ro$ert" is located ithin the Cit" /imits of 8ouston and has $ublic ater and electric and natural res$ectivel" to the site. #ele$hone service is $rovided b" 01. #he $ro$ert" is!is not deed restricted as to use and the Cit" of 8ouston does not subscribe to ;onin& ordinances. #he $ro$ert" as constructed in 01< the $roject has a total of 01 buildin&s9 01 residential and 01 ancillar" 0office!communit" buildin& and laundr"1. #he residential buildin&s are a mixture of 01 stories and!or 01. #here are a total of 01 units. #here are 01 floor $lans hich var" from one another b" bedroom count and number of bathrooms.

#his (elocation Plan has been develo$ed due to renovations of the $ro$ert" hich is scheduled to start 01. 04NSE(# C+((EN# +N4# )4= #A'/E 8E(E1 Par.in& is 0covered!not covered19 the $ar.in& and drive are 01 $aved. #here are a total of 01 $ar.in& s$aces9 there are 01 s$aces desi&nated 762 accessible. Project amenities include: 01 currentl" 01 > are!are not restricted b" 01. #. D!"p$ace Per"on"

#he renovation of the $ro$ert" is ex$ected to ta.e a$$roximatel" 01 months and it is ?NO#@ antici$ated that there ill be an" ?dis$laced $ersons@ ho b" definition are $ersons that must move from the $ro$ert" $ermanentl". 4f it is determined that there are9 the $lan ill be amended to address the s$ecial re,uirements $articular to the tenants. #hese tenants ould be &iven the Notice of Eli&ibilit" for (elocation Assistance 0see exam$le in Section -1 hich ould inform them of their ri&hts under +(A.

'. (E/OCA#4ON %ES#4NA#4ON

#here have not been an" ne leases executed in the last 01 months in order to have units available to move tenants into. #he (elocation S$ecialist ill trac. the vacant units each month durin& renovation and submit trac.in& documentation to 8C%%. A tenant transition $lan ill be ma$$ed out and submitted to 8C%%. #his $lan ill sho hich tenants ill be moved and the ne rehabbed units the" ill be moved to. 0See Section -9 *1

4f there are no available units onsite the tenant ill be $rovided tem$orar" housin& in the develo$ment listed belo . 0Pro$ert" name1 ill assure that all tem$orar" housin& $rovided is decent9 safe9 and sanitar" on a non discriminatin& basis for families or individuals ho ma" be moved offsite.

4f it becomes necessar" to house tenants in tem$orar" units other than a subsidi;ed housin& com$lex9 attem$ts ill be made to find sin&le famil" units. (ents $aid b" 0"our $ro$ert" name1 ill re$resent the difference in the tenants current ##P and an" additional rent that the tenant must $a". 4n addition9 all relocations off site ill be ithin a five mile radius unless it is in res$onse to a re,uest to a ?reasonable accommodation@.

04NSE(# #A'/E A84C8 /4S#S ?%EBE/OP)EN#S ABA4/A'/E -O( (E/OCA#4ON 8E(ECinclude name and address of $ro$ert"9 contact information1

C. #E)PO(A(D (E/OCA#4ON O- #ENAN#S

1. Tenant Not!ce 4n $re$aration for the relocations9 01 ill conduct &rou$ meetin&s to notif" the tenants of the $lans for the com$lex. 4n addition to these &rou$ meetin&s9 the tenants ill also receive ritten notices of the overall renovation $lans and notice of the $lans for their relocation. #enants ill be notified that the" should not move on their o n or contact a mover because the" ould ris. bein& held res$onsible for these cost and!or forfeit relocation benefits.

Each tenant ill be &iven a $ac.et of information that is included in Section - of this $lan and it includes items mandated via +(A. Ever" attem$t ill be made to .ee$ the tenants informed and to ans er an" ,uestions that the" ma" have.

#. Mo%!ng A""!"tance )ovin& services ill be made available to the tenants. Each resident ill be &iven the o$tion of receivin& $ac.in& assistance. 4f a resident $refers to $ac. their o n $ersonal $ossessions9 the" ill be $rovided $ac.in& su$$lies. All residents ill be $rovided ritten notices of their scheduled movin& date and time in their *6 da" notice. 0See Section -9 21

&. 't!$!ty Tran"(er" A letter ill be sent to the utilit" $roviders of the $ro$ert". 4t ill ex$lain the $lans for the $ro$ert" renovation and for them to antici$ate numerous re,uests for transfers ithin a short $eriod of time. #he tenant ill be res$onsible for schedulin& the transfer of their utilities and are ex$ected to notif" the relocation s$ecialist of the date and time the transfer is scheduled. 4f there are an" $roblems ith an" transfers the $ro$ert" ill have the utilities turned on in the $ro$erties name and the tenant ill be &iven 16 da"s to resolve the issues ith the utilit" com$an".

%. #ENAN# (E/OCA#4ON 'ENE-4#S

1. Tenant Not!ce

#enants ill be &iven notice of hat char&es and de$osits ill be covered in the relocation and the" ill have to si&n it and indicate that the" understand that there are no other costs that ill be covered.

#. Co%ere) Co"t 0Dour $ro$ert" name1 ill $a" for $ac.in& and movin& costs that are scheduled b" the relocation s$ecialist. 0Dour $ro$ert" name1 ill also cover the cost of de$osits or transfer fees for the utilities9 an" increase in rent of the off site tem$orar" housin&9 if a$$licable< and tele$hone!cable at both the tem$orar" unit and the return to the ne l" renovated unit. #hese costs ill be $aid directl" to the $rovidin& a&enc" and attached to the tenants unit and head of household. #hese costs ill not be $aid on behalf of an"one that moves $rior to the coordination efforts of the (elocation S$ecialist or due to Eviction for Cause.

&. A)%!"ory Ser%!ce" 0Dour $ro$ert" name1 ill contact and intervie each $erson ho is affected b" the $roject to discuss his!her needs9 $references9 concerns9 and to ans er ,uestions. 0Dour $ro$ert" name1 ill use the Site Occu$ant (ecord 0Exhibit Eof 8C%% (elocation Polic"1 to record intervie of each household. 0Dour $ro$ert" name1 ill also $rovide information about the $roject and an" benefits the tenant ma" be eli&ible for< as a$$licable to the tenantsF circumstances 025C-( 22.2670c11.

E. (E/OCA#4ON SE(B4CES

1. Tran"portat!on (elocation of the tenants ill be done in $hases< the (elocation S$ecialist ill be able to $rovide the necessar" su$$ortive services that ma" re,uired. 4f off site housin& is used and there is a need9 trans$ortation ill be $rovided to the tenant via taxi com$anies to tour the $ro$osed unit.

#. Commun!cat!on Each tenant ill be &iven ritten information outlinin& the $rocess and ill be &iven &rou$ and individual access to the (elocation S$ecialist. #he tenants that ma" re,uire s$ecial assistance due to a disabilit" ill be identified and ill be $rovided assistance in a nonCdiscriminator" manner.

&. De$!n*uent 't!$!ty +!$$" 4f the tenants do not have the financial resources to $a" delin,uent utilit" bills that ould hinder services bein& transferred to their tem$orar" unit9 the $ro$ert" ill have the services tem$oraril" $laced under the $ro$ert" name. #he tenant ould have 16 business da"s after moveCin9 to resolve the issue ith the res$ective utilit" com$an".

-. (E/OCA#4ON (ECO(%:EEP4N3 AN% NO#4CES 3eneral 4nformation Notice Non %is$lacement Notice and!or Notice of Eli&ibilit" #em$orar" (elocation 56 %a" Notice #em$orar" (elocation *6 %a" Notice #ransfer Notice *6 %a" Notice

RELOCATION PLAN ASS'RANCES

I certify that this relocation plan contains accurate information and has been prepared in accordance with 49 CFR Part 24, Uniform Relocation Assistance URA! and Real Property Ac"uisition Final Rule and #otice$ I further assure that%

&$ Relocation staff 'nows and will follow URA re"uirements( 2$ Relocation staff who will implement this plan are familiar with its contents and the re"uirements( )$ *ufficient funds ha+e been appropriated, reser+ed, set aside or otherwise committed to co+er the anticipated relocation cost( 4$ Families and indi+iduals will ha+e full opportunity to occupy comparable, decent, safe, and sanitary housin,( -$ Relocation payments will be made promptly by the borrower and to the full e.tent for which tenants are eli,ible( /$ 0he pro1ect acti+ities ha+e been planned in a manner that will minimi2e hardships to tenants( 3$ All tenants will be ,i+en a reasonable period of time to mo+e and no one will be re"uired to mo+e unless a comparable replacement unit is a+ailable or pro+ided for( 4$ Relocation assistance and ad+isory ser+ices will be pro+ided in accordance with the needs of the tenant$

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