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KARNATAKA STATE OPEN UNIVERSITY Manasagangotri, Mysore 570 006.

In collaboration with SCOPE, Bangalore INFORMATION TECHNOLOGY/MANAGEMENT/ TRADITIONAL AND ENGINEERING PROGRAMS NORMS FOR CREATION OF STUDY CENTRES
For effective and efficient functioning of a Study Centre, it is of prime importance that the organization is owned and managed by professionals. The Institute should also have experience in conducting undergraduate and post-graduate programmes of recognized/deemed Universities. The number of Study Centres to be created in a city will depend on the size of the city, population of the city and number of students likely to be enrolled. The following infrastructure is the guideline principle for approval of the Study Centre: Norms For IT Programs a) Location of Centre. b) Carpet area of at least 1500-2500 sq. ft., suitable modified for labs, classrooms and library c) At least 20 computers of P-III/P-IV configuration with facility for Printers, Internet, Network, and Scanning. d) Library facilities with at least 200-250 titles of books. e) Appropriate dust proofing and air-conditioning. f) Two classrooms with proper seating capacity of 30 each. Norms For a) b) c) d) Norms For a) b) c) d) MANAGEMENT Programs All conditions as stated above for IT Programmes Additional Area - 300 sq ft. (Total Area required : 1500 - 2000 sq. ft) Additional Number of Classroom - One (Total Classrooms required : Three) Additional Number of Books in Library 150 TRADITIONAL Programs All conditions as stated above for IT Programmes. Additional Area - 300 sq ft. (Total Area required : 1500 - 2500 sq. ft) Additional Number of Classroom - One (Total Classrooms required : Four) Additional Number of Books in Library 50

Common Requirements for all Programs a) Supporting Staff including lab assistants. b) Generators, Audio-Video facility, hardware and software. c) Public conveniences. d) Each Study Centre should have a reliable E-mail ID and Mobile Number for day to day communication with KSOU and SCOPE, Bangalore. The above requirements will be for student strength of 50 to 100. Additional infrastructure will be required as per the student strength fitting into the rules and norms stipulated by KSOU.

NORMS FOR ENGINEERING PROGRAMS Minimum Requirement For the study centre for running the Engineering Program. a. The centre should be located in the important area of the town so that students can reach the centre easily. Carpet area of at least 1500 sq. ft., to 2500 sq.ft., suitably modified for labs and classrooms for smooth running of classes. The centre should have team of competent faculties for running the classes. A lab of any Engineering College or equivalent should be attached with the study centre for requisite practical. The study centre should take consent from the college / institution having infrastructure facilities and competent man power for imparting the practical trainings of the concerned subjects. Library facilities - Sufficient number of books on relevant subjects should be available with the study centre. Electrical power generators, Air conditioners, UPS, Computers and associated peripheral devices, table and chairs for computers as per program and cupboard to store consumable items and system manual. Computer lab should be Pentium based, LAN & Pentium based nodes. Telephone line for modem connection to external networks or Broadband connection if possible. In addition to the computer institute must have all the software that are given in the curriculum of related courses year wise and out of the minimum number of computers mentioned above 50% computers must be of higher configuration. All the software should be licensed. Permanent faculty of whom at least one will be a postgraduate in engineering and other could be B.E. or diploma depending on the subjects they teach. Additional infrastructure will be required as per the student strength fitting into the rules and norms stipulated by the university.

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KARNATAKA STATE
Manasagangotri,

OPEN UNIVERSITY
Mysore 570 006.

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APPLICATION FOR REGISTERING AS ACADEMIC COLLABORATORS STUDY CENTRE


Important Note:
1. Kindly ensure that your institution fulfills all the requirements as stated in the norms for becoming study centre as per the program(s) selected. 2. Kindly provide all the details / documents as stated in the application form and norms for becoming study centre. 3. Kindly put your signature and seal of your institution on each page of the application form and documents enclosed. NAME OF THE ACADEMIC COLLABORATIVE INSTITUTION NAME & ADDRESS OF THE PROPOSED STUDY CENTRE

SCOPE
PROGRAMMES OFFERED BY PROPOSED STUDY CENTRE (LIST OUT THE PROGRAMMES) Note: AICTE approved letter is compulsary for Engineering related programmes

(P) Whichever is applicable


(A) ENGINEERING RELATED PROGRAMMES (B) NON ENGINEERING PROGRAMMES

PROPOSED STUDY CENTRE INSTITUTION PROFILE


1. Name of the Institution : 2. Type of Institution : (Tick on appropriate option) (College includes aided and unaided both. Select the appropriate option. Kindly enclose all the necessary documents. Kindly enclose attested Deeds, Memorandum and Rules / Regulations (as applicable) 3. Name of the Trust / Society / Company / College running the Institution : 4. Date and Number of Registration of Trust / Society / Company / College : (Please attach proof) 5. Postal Address of the Institution : City : 6. Communications Details: (a) STD Code: (b) Contact Number: (c) Fax Number: (d) Mobile Number: (e) Email Address: (f) Website Address: 7. PAN Number of the Institution : (Kindly enclose the copy) 8. Audited Balance Sheet of past Two Years If not Enclosed, reasons for non inclusion Enclosed /Not Enclosed State : Trust Society Co-operative Society Limited Company Private Limited Company Under Graduate College Post Graduate College Autonomous College Others

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9. Document relating to address proof of the Institution (Lease Deed / Rent Agreement / Sale Deed / Ownership Document) 10. Floor Plan / Layout Map of the Institution 11. Photograph of Institution, Classrooms, Computer Lab, Library, Reception etc.,

Enclosed /Not Enclosed

Enclosed /Not Enclosed Enclosed /Not Enclosed

DETAILS OF MANAGEMENT / HEAD OF INSTITUTION


1. Name of the Head of Management / Co-ordinator : 2. Designation :
Affix recent coloured Photograph duly self attested

3. Postal Address :

4. Communications Connectivity of : (a) STD Code: (b) Contact Number: (c) Fax Number: (d) Mobile Number: (e) Residence Number: (f) Email Address:

5. Personal details of Head of Management :

6. Educational Qualification : 7. Profession & Experience : (Kindly enclose the detailed of Bio-Data)

8. Photo ID Proof (Kindly enclose the copy) : 9. PAN Number (Kindly enclose the copy) :

INFRASTRUCTURAL FACILITIES
1. Location of Proposed Institution Area : (Kindly tick whichever is applicable) Metro District HQ Town 2. The Building of College/Institution is : (Kindly tick whichever is applicable and Furnish the documents) Own Lease State Capital Rural Hilly Region Rent Other

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3. Total Carpet area of Institution (in Sq. ft) : 4. Total Site area of Institution (in Sq. ft) : 5. Type of Flooring of Institution :

INSTITUTION FACILITIES AVAILABLE :


Sr. No. 1. 2. 3. 4. 5. 6. 7. Type of Facility Class Room Computer Laboratory Library Reading Room Conference Room Auditorium Staff Room No. of Rooms Area (in Sq. ft) Seating Capacity

FACILITIES IN THE COMPUTER LABORATORY :


Sr. No. 1. 2. 3. 4. 5. 6. Type of Facility Server Computer Client Computer Printer Scanner UPS CD/DVD Writer Count

TYPE OF INTERNET FACILITIES :


Leased Line Broad Band Dialup Others

DETAILS OF COMPUTERS :
Type Server Computer Client Computer (Attach list as per the above stated format for Details of Computers) Processor RAM HDD Network (Y/N) Internet (Y/N)

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DETAILS OF SOFTWARE AVAILABLE :


Sr. No. OS / COMPILER / PACKAGE / PROGRAMME / RDBMS/ LANGUAGE / APPLICATION DEVELOPMENT SOFTWARE 1. 2. 3. 4. 5. Version

6. 7.

LIBRARY :
Sr. No. 1. 2. 3. 4. 5. 6. 7. 8. Category Reference Books Text / Subject Books Periodicals Subscribed Journals Subscribed Newspapers Subscribed Course CDs Course Audio / Video Cassettes Books other than IT course Books Count

EQUIPMENT AVAILABLE :
Sr.No. 1. 2. 3. 4. 5. Equipment Generator LCD Projector OHP Fax Photocopier Count

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PHOTOS TO BE PASTED :

Space for Affixing

FRONT PHOTOGRAPH OF THE CENTER

Space for Affixing

PHOTOGRAPH OF LECTURE ROOM OF THE CENTER

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Space for Affixing

PHOTOGRAPH OF COMPUTER LAB OF THE CENTER

Space for Affixing

PHOTOGRAPH OF LIBRARY OF THE CENTER

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DECLARATION
1. 2. 3. 4. 5. 6. I / We certify that all the information given above and in the preceding pages signed by me / us complete and correct. is / are

I / We declare that the institute will abide by all the rules and directions of Karnataka State Open University (KSOU) and Academic Collaborator (AC) given time to time. I / We declare that I / We am / are authorized to sign on behalf of my organization and that my directors and shareholders / members (where relevant) are in total agreement of my / our application. In case of any information furnished by me / us is found wrong or incomplete, I / We declare that the institute may be derecognized and is also open to any action as per law. I / We undertake not to do any advertisement of our own in print / electronic media without the prior written permission of KSOU and AC. I / We hereby undertake that if it is ever found that the Institution is not able to run as per the norms, rules and procedures laid down by KSOU and AC, the KSOU and AC shall be free to withdraw the study centre recognition. I / We understand that KSOU and AC reserve the right to terminate the study centre registration if it is found that I / We have knowingly made a false declaration in the form. I / We understand that the approval of my / our institution as Study Centre shall be done as per the norms of the KSOU and AC. I / We understand that KSOU and AC reserve the right to reject the application without assigning any reason.

7. 8. 9.

10. I / We understand that the study centre is approved for FIVE years only, subject to subsequent renewal. 11. I/ We understand that, AICTE approved letter for Engineering related programmes is compulsory and the same is enclosed as per the KSOU guidelines.

Place : Date : Head of the Institution Signature, Name and Seal

CERTIFICATION AND FORWARD BY THE ACADEMIC COLLABORATOR


____________________________________________________________________________________________________ (Name of the Academic Collaborator) recommending the ____________________________________________________________________________________________________ (A.C. Study Centre name and Address ) ____________________________________________________________________________________________________ verified the documents of the study centre and found correct as per the KSOU norms and eligibility conditions. Also enclosing the 'SELF DECLARATION FORM' typed in Rs.100/- Stamp paper duly attested by the Notary. If any documents furnished here is found incorrect and false, University has the right to reject the application without assigning any reason. Also I / We understand that the KSOU study centres Inspection Committee may visit / inspect the Academic Collaborative Institution or the study centres at any time. Such Committee members TA/DA, Accommodation and Hospitability charges has to borne by the respective Academic Collaborative Institution. Hence I/we are forwarding the application for the grant of Academic Collaborative Study Centre to the Dean (Study Centres), Karnataka State Open University, Manasagangothri, Mysore-570 006, Karnataka State.

Place : Date : Academic Collaborator Name & Address with Signature

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ON THE LETTER OF THE STUDY CENTRE


ADDRESS DECLARATION In case the Study Centre Premises is owned I, do hereby that I own the under mentioned premised which complies with the University requirements and wherein I intend to run the Study Centre of KSOU, Mysore. Address of the Premises

I submit to you the following documents as address proof of the proposed Study Centre Premises : 1. Copy of Purchase Agreements. 2. Latest Electricity Bill of the Premises. For

Signature of the Study Centre Head (With Seal/Stamp)

In case the Study Centre Premises is rented


I, do hereby declare that I have acquired the under mentioned premises on rent/hire/leave & licence which complies with the University requirement and wherein I intend to run the Study Centre of KSOU, Mysore. Address of the Premises

I submit to you the following documents as address proof of the proposed Study Centre Premises : 1. 2. For Leave & License Agreement OR NOC from owner. Latest Electricity Bill of the Premises.

Signature of the Study Centre Head With Seal/Stamp)

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CHECKLIST FOR SUBMISSION OF APPLICATION FORM :

SR. NO.
1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15.

PARTICULARS
Memorandum/Details of Society, Trust or Company Resolution of Society, Trust or Company for becoming Study Centre Address proof of Institution (Lease Deed/Rent Agreement/Sale Deed/Ownership Documents) Audited Balance Sheet of previous two years PAN Number of the Institution Floor Plan/Layout Map of the Institution Photograph of the Institution, Classrooms, Lab, Library, Reception Photo ID Proof of Head of Management PAN Number of Head of Management List of Computers with Configuration Details Bio-data of Study Centre Co-ordinator Bio-data of Academic Faculties along with the copy of their self attested Educational certificates Self Declaration Form (to be typed in Rs.100/-Indian Non-Judicial Stamp paper) duly signed by Notary Declaration For Training Facility (for the faculty of Engineering Program) AICTE, approved letter (attested copy) for the Engineering related Programmes

YES

NO

INSPECTION COMMITTEE REPORT


PART - " A " (To be completed by the Society)
Name & Address of the Study Centre : Tel No. Existing Facilities : 1. Land : Owned / Rented / (copy of the Purchase Deed/ Rent Deed) : (Annexure - II) Bighas / Acres Land Use Certificate (Annexure - II) Fax No.

2.

Building

: Site Plan approved by the concerning authority. (Annexure - III) : Constructed ares with roomwise details in Sq. ft. (Annexure - IV)

3.

Library & Reading Room Total Number of Books Total Number of Titles Number of Journals Other magazines & newspapers

: : : :

Cost Rs. (Annexure - V) (Annexure - VI)

4.

(Annexure - VII) Computer Lab/ Engineering Lab/ Workshop with details of equipments etc. as per the norms of the University. (Annexure - VIII) Furniture Teaching Aids / other Equipments OHP Slide Projectors LCD Projectors Conference System Laboratory Equipments : Given details on : : : : : : (Annexure - IX)

5. 6.

(Annexure - X) (Annexure - XI)

7.

Faculty (List of entire faculty wit qualification) Position Professor Reader Lecturer Demonstrator Guest Faculty Qualification Date of appointment Joining Date Grade & Pay

8. 9.

Details of Ministerial Staff Financial Position : Banker's Name & Address Bank Balance (FDRs, etc.) (FDr No. & Date) Course Applied for

(Annexure - XII)

: : : :

10 11.

Course already being run under auspices of other University / Board / etc.

12.

Any other

PART - " B " (Confidential) (To be filled in by the members of the Inspection Team)
1. The Society and the Institute is worth consideration because they have adequate infrastructure, financial facility. Hence, the application may be accepted. The application be rejected as the applicant society will not be able to manage the show as per our requirements. They have fulfilled / are ready to fulfill all the conditions laid down by the KSOU, Mysore. I / we have inspected everything as per enclosures and feel satisfied with the arrangements.

2. 3. 4.

1.

Signatures (Name Address )

2.

Signatures (Name Address )

PART - " C "


Advisory Body,s Recommendation (Consisting of Director, Dean (Academic) and Two members nominated by the Vice Chancellor)

1.

Signatures (Name )

2.

Signatures (Name )

3.

Signature (Name )

PART - " D "


Submitted to the Honble Vice Chancellor for consideration / approval

Vice Chancellor