ASMHS

President

ProtocolBinder

SY20132014
By:KayceeOyama

JOB DESCRIPTION

PTSO
Prepare a report for meeting and attend all PTSO meetings
ACE and ASMHS
Organize ACE & ASMHS Retreats/Bondings
Make calendar handout of events for ACE and ASMHS
One for each semeser
Facilitate and make agendas for ACE and ASMHS Meetings - have them approved first & sign
before copying (sample is attached)
Find the minutes from the meeting before, take the agenda and LD-LT them on the copy
machine until it says 65%
Activities
Organize Freshmen Orientation
Look over existing sessions and revise
Edit script - VP and President Emcee
Make sure the bell schedule for every session is set
Organize Complex Leadership Workshop
Make handouts for How to Be a President
Create agenda for meeting portion
Edit existing schedule for the day
Make sure proper handouts are given
Assist with Homecoming
Edit the script with Homecoming Chair
Emcee Homecoming Game
Attend scheduled practices for Homecoming Court run throughs with band
If no service chair - Can organize the Homecoming service project (it should be done
by someone)
Organize Kaiyo High School and Kaiyo-Miyazaki High School visits
Find a translator - give them script in advance
Edit script (usually President alone or President and someone else speaks)
Make sure the Principal knows theyre speaking - might have to write a script for
them
Make sure gifts go to every Kaiyo student and a plaque goes to their school
Revise activities/stations and assembly schedule/schedule for the day
Look for performances - ex. Kumu Wongs hula, Ukulele performances by students
Find food to give samples for Kaiyo students
Assist with End of the Year Assembly
Roles delegated
Overlook script
Spot checks on Lipsync
Organize Golden Scholars Awards Night
Edit script & Emcee
Create powerpoint presentation for Awards Presenters
Assign/delegate tasks and roles
Pin Distrib/Check-in
Powerpoint Change
Usher
Program giver
Runner (during)
Awards Giver (sits at back table during presentation with awards)
ASMHS Team Tasks:
Teacher Appreciation Gifts
Look for gifts
Ask if they take P.O.s
Find out how many are needed/clever saying to go with it
Homecoming Service Project
Figure out if fundraiser or not
If fundraiser find who will be donated to (have multiple options for council to decide
on)
What is the fundraiser and how does it relate to the Homecoming theme? Is it
feasible? Will it bring in a significant amount?
Run senate meetings when VP cant
Valentines Day Sales
Ordered from Oriental Trading - Worked with another person on council
Figured out pricing, made order form, which is included in the documents
Alphabetized the order form in an excel sheet and typed out orders
Making Banners for school spirit/Teacher Appreciation/Kaiyo Welcome
You may ask ACE to make banners for school appreciation, one per class hung the
Monday of that appreciation week
If youre artsy you can make some banners too - or leave it up to the artsy people
Other
Assign and delegate tasks to other group members - make a chart on the wall or print out
Run senate meetings when the Vice President cant
Dress up for every spirit day
Activities listed are activities lead/organized by the President, but as President and a part of
council you should always help with other tasks
Assist with anything else the council needs to do as a whole, you overlook everything so be
a part of everything












SAMPLE ASMHS AGENDA: Everyone should have a report of what they have been doing the past week,
towards the end of the year make up reflection questions about the past year. New business from the last
meeting should always be moved to old business in the next meeting, and will stay there until the event
and the debrief of the event is finished. Make sure to sign the agenda, and that secretary signs minutes.
ASMHS Meeting Agenda
December 2, 2013
1. Call to Order
2. Approval of Minutes
3. Reports
a. President
b. Vice President
c. Recording Secretary
d. Corresponding Secretary
e. Treasurer
f. HSSC Rep
g. SCC Reps
h. Historian
i. Winterball/Homecoming
j. Advisor
i. Great Aloha Run - 7 student spots still available - DUE WED. to P27
ii. Support Class of 16 Fundraiser for the Red Cross efforts in the Phillipines
4. Old Business
a. Winter ACE Retreat
i. Reports/Updates
b. Winter Spirit Week
i. Runthrough with ACE Tomorrow
1. if can attend, please do to help provide feedback to the classes
ii. Confirm with Dance Club
c. ASMHS Outings
i. Christmas Party Date is Friday, Dec. 27
ii. Polynesian Cultural Center - transportation
d. PTSO Reports due
e. Olaloa Dance - February 28th
f. Valentines Balloons/Spirit Week
g. Character Counts
5. New Business
a. Senate - Who is coming/helping?
6. QC
2
7. Meeting Adjourned

Kaycee Oyama
ASMHS President
SAMPLE ACE AGENDA: Everyone should have a report of what they have been doing the past week,
Seniors will usually always have the most to report. New business from the last meeting should always be
moved to old business in the next meeting, and will stay there until the event and the debrief of the event
is finished. ACE New Business should be events that include ACE, which are usually school wide.

ACE Meeting Agenda
September 10, 2013
I. Call to Order
II. Approval of Minutes
III. Reports
A. Seniors
B. Juniors
C. Sophomores
D. Freshmen
E. ASMHS
IV. Old Business
A. Winter Spirit Week
1. Seniors - December 9th: POSTER IS LATE
2. Juniors - December 10th: Typos on Poster,
3. Sophomores - December 12th: POSTER IS LATE
4. Freshmen - December 13th: need to clarify/discuss lunch activity
V. New Business
A. Due TODAY
1. Senate Reports
B. Due TOMORROW
1. Posters and morning bulletins for your activity days
C. Accreditation Feedback
D. Public Walkway
E. Dress Code
F. Reminder
1. Counselor Appreciation Week: Feb 3-7
2. Accreditation Week: March 31-April 4
a) 2 Banners per class
3. Teacher Appreciation Week: May 5
a) Purchase items with counselor appreciation gifts
VI. QC^2
VII. Meeting Adjourned


Kaycee Oyama
ASMHS President

SAMPLE OF HOW TO BE A PRESIDENT HANDOUT - Helpful for you too, and what was used for the
Complex Leadership Workshop to teach the elementary Presidents. You may use this handout or make
your own, most of the Presidents are older and there are middle school presidents, so the worksheets
should serve a wide range of students.

How to Be A President
As a President, you must respect everyones opinion, and you must be fair
Keep in Mind:
Respect Everyone
One item at a time
Majority rule with respect to the rights of the minority
How to Prepare
Prepare by making the agenda, and knowing what needs to be discussed on every Item
Agenda
1. Call to Order Open the meeting
a. I call this meeting to order at ___
2. Approval of Minutes Wait for someone to approve, someone to second
a. Can I have a reading and approval of the minutes?
3. Reports Every person can report on how their job is doing, what they are working on
a. Next we are moving on to reports
4. Old Business Unfinished business from the last meeting introduced as new business
a. Now, for Old Business
5. New Business New Items to Discuss
a. Moving on to New Business
6. Any questions, comments or concerns (QC^2)
a. Are there any questions, comments or concerns?
7. Close the Meeting
a. I adjourn this meeting at ___
Always Remember
As a president, you must not give your opinion, and can not vote, unless there is a tie (neutral)
Be fair if there is a debate. You must hear everyones opinion.
When opening a meeting, do it at the scheduled time
Write the time down when you start and end (your secretary should be recording it in their minutes)
After events Debrief about what went well and what didn't. Pros (+) and Changes for next time
(Triangle/Delta)
When closing topics do a temperature check, no stops, move on
When the meeting ends close it (adjourn)








HANDOUT CONTINUED
ACE Meeting Agenda
August 13
th
, 2013

I. Call to Order
II. Approval of Minutes
III. Old Business
a. Homecoming
i. Spirit Days
1. Monday Return to Neverland
2. Tuesday
3. Wednesday Mickeys ToonTown (Disney Characters)
4. Thursday Cinderellas Ball (Formal Day)
5. Friday
ii. Homecoming Packet Details
iii. Upcoming Dates
1. Banner Schedule August 21st by 2:30 to B105
2. Song List August 23
rd
If turned in before school ends, time stamped by 2:30 and put in to box @ office
IV. New Business
a. Open House
i. Volunteers
b. MICC
i. Meeting Next Monday at 2:10
c. Club Fair
i. August 28
th
, 2013 after school
ii. Prep posters, banners, handouts, more info at MICC
V. QC^2
VI. Meeting Adjourned


Kaycee Oyama
Kaycee Oyama
ASMHS President
Now you know some great tips on how to be a great President! :)












SAMPLE CALENDAR: Make one quarterly or per semester, but let them know even if there isnt a meeting listed, to
assume there is one. The calendar will change, so remind them to be making changes as well. Make sure everyone
gets one.




1. All agendas for Monday meetings should be completed by President at latest by Sunday night,
edited the next day by Advisor and printed before meeting
a. Agendas must always be verified by advisor
2. Plan for events as early as possible in advance
a. Events should show up as New Business even if its months away
3. It is expected that there are always ACE or ASMHS meetings unless it is informed there is none
a. Just because it isnt posted on Facebook that there IS a meeting, doesnt mean there ISNT
a meeting


















Letter to Incoming President
Dear Future/Current President,

Thank you for volunteering for this position. You have courage for taking it, and throughout the year you will be busy,
and stressed, and sometimes frustrated, but you can definitely do it. This year, I got to write columns for the Trojan
Times (even though my picture was the worst), emcee the Homecoming Halftime show, and organize service
projects. Theres a lot to this position, but in the end I think youll miss it a lot. At times it will seem overwhelming,
especially during Homecoming, but once the week is over, youll stand back and look at everything youve planned
and feel so rewarded.

To be honest, being President isnt at all what Id thought it would be when I first decided to run for it. With two
leadership classes I was able to get a lot done at school, and I got used to staying after school almost every day. I
thought I would dread the time commitment, but after a slipping into the routine, it became easy to handle. Just in
case you find yourself stretched too thin, heres some tips about being a stupendous President while maintaining
sports or other activities, grades, and your social life:

1. Stay calm and relax once in a while. If you feel overwhelmed, the worst thing you can do to your council is
fall apart. Theyre relying on you to be calm, collected, and to delegate their tasks. Advisors help a lot with
knowing what needs to be done, and theyve got your back. Dont worry too much about everything that
needs to be done and focus on the overall job task by task.
2. Meet the deadlines you make for yourself. Ive always had good time management, but with all the tasks a
President needs to do, sometimes I lost track of deadlines along the way. If I knew I had a busy week, I would
write out my schedule and what needed to be finished, and the absolute last minute that it could possibly be
done. Checklists really work, because you feel accomplished when you check something off, and theyll help
to remind you what you need to do.
3. Lead as a part of the group. One of the most valuable lessons I learned from
life is that people hate when others tell them what to do or boss them around.
You cant tell others what to do if youre not willing to do it yourself. A leader
truly overlooks everything the group is taking care of, and assists and checks up
on them as much as possible. This was my favorite way to look at it, because
being a leader means working together while dictating, not just dictating alone.

As long as you learn time management, youll do amazing. No matter what happens,
always try your hardest, because what you put into the event is what youll get out of
the event. Double-check, triple-check, do whatever you have to to make sure that the
planning is the best it could be. ASMHS is all about ensuring the student body has the best possible year as far as
events and assemblies, and if time isnt taken to plan for the event in advance, the year will be rough. That said, youll
always hear complaints from students, and remember that its important to keep in mind that some things cant be
helped. Think positive, take the complaints as considerations, and do what you can to make it better the next time.

You will be great.


Kaycee Oyama
2013-2014 ASMHS President
Kaiyo Roles:

I highly suggest making lists like these when signing people up so they dont forget to do their task! Put it up
somewhere to remind them.


Valentines Day Order form:

I made this for Valentines Orders. If possible do not use Word, it will probably just make you angry. This is all
information that needs to go on order forms for Valentines Day. There is a binder of Valentines orders somewhere
in the room.

Activity Planning Sheet:

Found this in the beginning of the year. Its helpful.

Spirit Week Half-Sheets:

These really help students know the schedule and the spirit days! I made this for some of the spirit weeks, and
everyone references them during that week.