Procedures for On-the-Job Training Program

The OJT Flow Chart

Pre-OJT Seminar - All ECE students who are qualified to take the OJT summer
class will undergo a Pre-OJT Seminar. This will orient them of the proper
decorum and personalit manifestation during inter!iew and actual work
en!ironment. Some of the seminars to "e conducted are#
Personalit Enhancement
Office Procedure and Proper $ecorum
%esume &riting and 'nter!iew Seminar
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OJT
Pre-OJT Seminar
Submission of Pre-OJT
Requirements
Pre-OJT Interview
Pre-OJT Orientation
OJT Proer Orientation OJT Proer
OJT !ee"l# Progress
Reort
Site $isitation%Sot
Chec"ing of the OJT
Coordinator
OJT &'it Interview Performance &valuation
(ebriefing Post-OJT Requirements
Submission%Issuance
of OJT )rade
Issuance of the OJT *etter
of Recommendation
Submission of Pre-OJT Requirements ( OJT Trainees are required to su"mit
!arious Pre-OJT requirements. This will "e e!aluated " the OJT coordinator
if a trainee is qualified to undergo the program. The most important aspect of
this) is that) trainees must "e officiall enrolled and with no "ack*deficienc
su"+ect. Some of the pre-o+t requirements are#
Official Stud ,oad
,etter of intent to enroll OJT address to the college dean
wai!er
Pre-OJT Interview ( There will "e a one-on-one inter!iew that will "e conducted
" the OJT coordinator. This will help the coordinator determine the strengths
and weaknesses of the trainee. 'n this stage) some ad!ises and hint
regarding OJT will "e demonstrated.
Issuance of the OJT *etter of Recommendation ( All OJT trainees will "e
gi!en a %ecommendation ,etter dul signed " the OJT Coordinator and the
College $ean. A recei!ing cop should "e kept " the trainee as a proof of
acceptance in the compan the trainee "elongs. This document will "e
su"mitted at the end of the OJT Program
Pre-OJT Orientation ( this kind of orientation will "e conducted " the OJT
Coordinator. This is the first meeting "etween the coordinator and the OJT
trainees in a group. This could "e con!erted into an open forum to entertain
some questions that might "e raised " the trainees.
OJT Proer Orientation ( this kind of orientation will "e administered " the
compan to which the OJT trainee "elongs. The trainee will "e oriented
some compan policies) compan culture and the +o"s the trainee will "e
assigned. -inall) it is the compan prerogati!e to conduct or not such kind of
orientation*seminar to the trainees. The orientation ma co!er#
Compan mission and !ision
Compan culture
Compan policies
Compan house rules
Jo" description of the trainee
Compan $o.s and $on.ts
OJT Proer ( This is the period where the OJT trainee is doing the +o" assigned
" the compan. 't co!ers actuali/ation of all the acti!ities and tasks gi!en to
the trainee. This is where the e0periences of working in the field are reali/ed.
OJT !ee"l# Progress Reort ( 't is a written record of the +o"s*tasks that has
"een accomplished " the trainee e!er week. The trainee should record the
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e0periences encountered during the official time the trainee is within the
compan*department assigned. This is the hard cop that will pro!e his
e0istence and related works the trainee had performed.
Site $isitation%Sot Chec"ing of the OJT Coordinator ( The OJT coordinator
will do a site !isitation and spot checking of the OJT. This will allow the
coordinator to see in person the trainee wherea"outs and status in the
compan he is working. Spot checking can also "e done through telephone
call of the compan.s contact person.
OJT &'it Interview ( this inter!iew is spearheaded " the immediate super!isor
of the OJT trainee. This is done to assess the trainee total performance.
Although) it is again the prerogati!e of the compan to conduct such e0it
inter!iew.
Performance &valuation ( This is a set of questions or a checklist for the
immediate super!isor to answer with. This document will "e the ma+or "asis
for e!aluation of the trainee during the period of his practicum.
(ebriefing ( This will "e conducted " the OJT coordinator within the school
premises. A consultation of what ha!e transpired in the time the trainee was
assigned to a compan is discussed. This will gi!e to the coordinator an idea
of the real status of e!er trainee if the complied the required num"er of
hours or need for an e0tension.
Post-OJT Requirements ( This is where the su"mission of all the OJT required
documents occurs. The OJT requirements and guidelines will "e full
o"ser!ed " the trainee and all these su"mitted documents will "e checked
and e!aluated " the OJT coordinator for proper filling and safe keeping.
Issuance of OJT )rade ( After e!aluating that the trainee has compl all the
documentation) the OJT coordinator will now issue*release the OJT grade
"ased on the trainee performance. This includes the su"mission of#
grades to the registrar.s office and the college
distri"ution of class cards to the student
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